Human Resources 
                   Policies and Procedures Manual 
                                                 October 2015 
         
         
         
         
         
         
                                                  
         
          
                            TABLE OF CONTENTS 
          
                                                          Page Number 
                                 SECTION 1 
          
         INTRODUCTORY
                    
         TCCAP Organizational Chart ..................................................................................................... 1 
         Policy and Procedure Manual  .................................................................................................... 2 
          
          
                                 SECTION 2
                                         
          
         EMPLOYMENT POLICIES AND PRACTICES
                                    
         Employment-At-Will .................................................................................................................... 3 
         Equal Employment Opportunity .................................................................................................. 3 
         Political Affiliations  ..................................................................................................................... 4 
         Harassment ................................................................................................................................. 5 
         Affirmative Action ........................................................................................................................ 6 
         Certification and License Requirements..................................................................................... 7 
         Child Abuse and Sexual Abuse Policy  ...................................................................................... 7 
         Problem Resolution/Grievance ................................................................................................... 8 
         Persons with Disabilities ............................................................................................................. 9 
         Employee Categories and Definition .......................................................................................... 9 
         Outside Employment................................................................................................................. 12 
         Conflict of Interest ..................................................................................................................... 12 
         Employment of Relatives / Nepotism ....................................................................................... 13 
         Employment of Former Employees .......................................................................................... 14 
         Recruitment and Selection........................................................................................................ 15 
         Job Posting and Hiring .............................................................................................................. 16 
         Pre-Employment Investigation / Background Check ................................................................ 17 
         Employee Orientation ............................................................................................................... 18 
         Immigration Policy ..................................................................................................................... 19 
         Introductory Period.................................................................................................................... 19 
         Human Resources Records ..................................................................................................... 20 
         Health Insurance Portability and Accountability Act ................................................................. 22 
         Attendance ................................................................................................................................ 23 
         Confidentiality of Organization Information .............................................................................. 23 
         Promotions ................................................................................................................................ 24 
         Transfers ................................................................................................................................... 25 
         Job Descriptions ....................................................................................................................... 25 
         Performance Management ....................................................................................................... 26 
              
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                                                                                            SECTION 3 
                         
                        EMPLOYEE BENEFITS - PROCEDURES 
                        Holidays ....................................................................................................................................28        
                        Vacation/Annual Leave ............................................................................................................. 29 
                        Sick Time .................................................................................................................................. 30 
                        Personal Leave of Absence ...................................................................................................... 30 
                        Federal Family and Medical Leave Act (FMLA) ....................................................................... 31 
                        Military Service .......................................................................................................................... 32 
                        Jury Duty ................................................................................................................................... 33 
                        Bereavement Leave .................................................................................................................. 33 
                        Benefit Plans ............................................................................................................................. 34 
                        Consolidated Omnibus Budget Reconciliation Act (COBRA) .................................................. 35 
                        Workers’ Compensation ........................................................................................................... 36 
                        Training and Development........................................................................................................ 36 
                        Employee Participation in Program Services ........................................................................... 37 
                         
                                                                                            SECTION 4
                                                                                                                
                         
                        TIMEKEEPING AND PAYROLL 
                        Hours of Work ........................................................................................................................... 38 
                        Timekeeping..............................................................................................................................39            
                        Paycheck Distribution ............................................................................................................... 39 
                        Wage and Salary Administration .............................................................................................. 40 
                        Payroll Deductions .................................................................................................................... 41 
                        Travel/Expense Reimbursement .............................................................................................. 42 
                         
                                                                                            SECTION 5
                                                                                                                
                         
                        EMPLOYEE CONDUCT
                                                                 
                        Safety ........................................................................................................................................44      
                        Medication – Administration and Storage ................................................................................ 44 
                        Hygiene .....................................................................................................................................45        
                        Security / Inspection.................................................................................................................. 45 
                        Workplace Activity Monitoring .................................................................................................. 46 
                        Workplace Violence .................................................................................................................. 46 
                        Weapons ................................................................................................................................... 47 
                        Smoking / Tobacco Usage........................................................................................................ 48 
                        Fire Safety / Prevention ............................................................................................................ 48 
                        Disaster Recovery ..................................................................................................................... 49 
                        Drug and Alcohol Use ............................................................................................................... 50 
                        Inclement Weather  ................................................................................................................... 51 
                        Electronic Media Use ................................................................................................................ 52 
                        Social Media.............................................................................................................................. 53 
                        Dress Policy and Appearance .................................................................................................. 54 
                        Personal Phone Calls, Mail and Supplies ................................................................................ 54 
                        Organization Bulletin Boards .................................................................................................... 55 
                        Standards of Conduct ............................................................................................................... 56 
                        Discipline Procedure ................................................................................................................. 58 
                        Suspension / Termination ......................................................................................................... 58 
                        Exit Interviews ........................................................................................................................... 59 
                         
                                                                                                    2 
                         
              
                                                                     SECTION 1 
              
              
             INTRODUCTORY 
              
             Tri-County Community Action Programs Inc. Organizational Chart 
              
             This organization chart defines the reporting relationships within Tri-County Community Action Program, 
             Inc.     
              
                                                                 Organizational Chart 
                                                                    Board of Directors
                                                                          CEO                 Executive Assistant
                                                                                              & Cornerstone
                           CFO/COO              HR             Head Start          AOD            Prevention        Energy, Elder &
                                                                                                                    Outreach Svcs.
                       Facilities                                                             Homeless Programs     Fuel & Electrical
                       Finance                                                                Guardianship          Assistance
                       Transit                                                                Restorative Justice   Weatherization
                       IT                                                                     Domestic and Sexual   Workforce Prog.
                                                                                              Violence Programs     Service Link
                       Dental                                                                                       Senior Meals
                                                                                                                    RSVP
                                                                                                                    Food Commodity              
              
              
              
                                                                               
              
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