HUMAN RESOURCES  
           POLICIES AND PROCEDURES 
                       2015/16 
                                              
            These Policies and Procedures take account of the laws prevailing in all the GL 
            countries of operation. Should there be a contradiction between the Policies and 
           Procedures and national laws, the later shall take precedence except where, in the 
              interest of fairness, policies have been standardised across countries. 
                              
                              
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           All GL Staff are bound by GL Policies and Procedures, including the Anti-Corruption 
            Policy that forms part of Finance and Administration Policies and Procedures, 
                       through their staff contracts.  
                         
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                            CONTENTS 
                                                                                                                                                        
                                         
                                         
                                                                                                                                                       Page   
                             
                             
                            Introduction to the Policy Manual 
                            GL Organisational Chart  
                                  I.         Selection, Recruitment, Induction                                                                         8 
                                  II.        Gender and Diversity                                                                                      17 
                                  III.       Performance and Remuneration                                                                              20           
                                  IV.        Staff Development, learning and growth                                                                    24  
                                  V.         Leave, overtime, flexitime                                                                                26 
                                  VI.        Work place discipline, ethics and harmony                                                                 32 
                                  VII.       Well Being                                                                                                38 
                                  VIII.      HIV and AIDS                                                                                              41 
                                  IX.        Green Office                                                                                              44 
                                  X.         Staff Movements                                                                                           50  
                                  XI.        Disability                                                                                                53 
                             
                             
                             
                            Annex A                GL Routines and Standards                                                                           55           
                            Annex B                Management responsibilities                                                                         74 
                            Annex C                GL Staff PA Weightings 2014                                                                         76 
                            Annex D                Leave days due to staff in different countries                                                      77 
                            Annex E                Maximum penalty guideline chart                                                                     78 
                             
                                                                                 
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         ABBREVIATIONS 
          
         AGM  - Annual General Meeting 
         BCEA  - Basic Condition of Employment Act 
         CM - Country Manager 
         CO  - Country Offices 
         CPA - Country Programme Assistant 
         CPO - Country Programme Officer 
         DSA - Daily Subsistence Allowance 
         EC  - Executive Committee 
         ED - Executive Director 
         EEA - Employment Equity Act  
         EEP - Employment Equity Plan 
         FO  - Finance Officer 
         GL  - Gender Links 
         GLS - GL Services Manager 
         GMDC - Gender and Media Diversity Centre 
         GEM  - Gender in Media 
         HRA - Human Resource and Administrations Manager 
         HOCS  - Head of Corporate Services 
         IA  - Internal Auditors 
         IATI - International Aid Transparency Initiative 
         ITO - Information Technology Officer 
         LRA - Labour Relations Act 
         MOU  - Memorandum of Understanding 
         MOV  - Means of verification 
         PAS - Performance Agreements 
         PAYE  - Pay As You Earn 
         PBO - Public Benefit Organisation 
         PO   - Procurement Officer 
         POA - Plan of Action 
         PMS - Performance Management System 
         SADC  - Southern African Development Community 
         SGDI  - SADC Gender Development Index 
         SWOT - Strengths, Weakness, Opportunities and Threats 
         TCOE  - Total Cost of Employee  
         TOR - Terms of Reference 
         UIF - Unemployment Insurance Fund 
         VAT - Value Added Tax 
         VFM - Value for Money  
         VRC - Virtual Resource Centre 
                         
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