What is a Meeting?
  • A meeting is the bringing together of 
   individuals with mutual interest to accomplish 
   an objective by discussion under leadership
  • Meetings are major tools of communication in 
   the civil service
                   Reasons for Meetings
       - It is a form of interaction.
       - It provides regular opportunity for      officers 
    to exchange ideas, views and            information 
    on a variety of issues.
       - It leads to drawing up plans and policies      for 
    effective operation.
       - Meetings also provide an avenue for       
    officers to review performance and         progress, 
    and decide on fresh course of           action.
       - Meetings constitute  a forum where        issues 
    are deliberated upon, debated and     decisions taken.
       - It is also a forum where decisions/policies    
    already taken are examined, interpreted and    
    disseminated.
       - Meetings yield a chance for face-to-face      
    interaction to sound one another’s opinion      on 
    controversial issues/programmes that     require 
    collective support to succeed.
           How to achieve a successful meeting
              4 cardinal points to note
   - There must be an adequate preparation for it
   - There should be a good Chairman
   - There should be a good Secretary
   - Members should be able to participate effectively
        Processes involved in servicing meetings
    (1) Pre-meeting preparations
  - Prior to covering meetings, the Secretary meets 
    with the Chairman of the Committee to outline the 
    agenda of the meeting.
  • Agenda refers to a list of items to be discussed