Learning for everyone…
                                    Aims and Objectives
         Learning Outcome 3:                                     Learning Outcome 4: 
         Understand how to take minutes                          Understand how to chair, lead and 
         of meetings.                                            manage meetings.
         We will look at the purpose of                          We will look at the features and 
         meeting minutes, the implications                       purpose of different types of 
         of these and the need for accuracy                      meetings, look at and explain the 
         when producing minutes                                  role of the chair and explain the 
                                                                 requirements of a meeting both 
                                                                 before and after the meeting
   Learning for everyone…
                What are meetings?
  What are Meetings? 
  A meeting is a gathering of two or more 
    people. 
  Meetings are convened for the purpose 
    of achieving a common goal through 
    verbal interaction, such as sharing 
    information or reaching agreement.
  A meeting is typically headed by a 
    chairperson, and its deliberations are 
    recorded in a written form called 
    minutes.
   Learning for everyone…
                  Types of meetings
    What are the types of Meetings? 
    Formal 
    Informal
    Formal meetings: 
    formal meetings are also known as:  
    board meetings or stockholders meeting
    committee meetings or council meeting
    caucus or conclave meetings
    congress or summit meetings of a symposium.
    Informal meetings: 
    An informal meeting can also be know as: 
     one to one or team meeting
    Learning for everyone…
               Roles and responsibilities
   The four basic meeting roles present within any meeting are:
    Chairperson:  determines the meeting objectives and plans, and is responsible 
     for the overall direction of the meeting.
    Facilitator:  manages how people work together in the meeting, helps meeting 
     participants clear up conflicts, and solve problems quickly.
    Recorder:  keeps track of the vital information from the meeting and keeping it 
     visual, makes sure the information is accurate, and helps to distribute it among 
     participants (Minute taker)
    Participants:  a group of individuals with a variety of skills, talents, and 
     personalities; responsible for getting the job done, generate ideas, analyse 
     information, make decisions, and implement action plans.
   Learning for everyone…
           What are meeting minutes?
   Meeting minutes are the written or recorded 
     documentation used to inform attendees and non 
     attendees about what was openly discussed 
   Meeting minutes are generally taken or recorded 
     during the meeting so that participants have a record 
     of what happened during the meeting.
   Minutes usually include:
   the names of the participants,
   the agenda items covered,
   decisions made by the participants,
   the follow-up actions committed to by participants,
   due dates for the completion of commitments, and
   any other events or discussions worth documenting 
     for future review or history