Sheet 1: Instructions

	
	

		
STEP FINANCIAL ASSISTANCE AWARD (FAA) 
BUDGET AND REIMBURSMENT 2in1 TEMPLATE
		
	

		
	

		
	

		


		
	

		
Please review the following instructions for completing the 2in1 template. 
		


		


		


		


		


		


		


		


		


		


		


	
	

		


		
	

		
Below is a blue "TEMPLATE" tab that serves dual purpose for Financial Assistant Awards (FAA). 

First the budget portion of the template is completed when applying for an award. The completed template is uploaded into the Commerce Grants Portal. 

After award and project completion, the reimbursement portion of the template is completed and uploaded with supporting documentation to the Commerce Grants Portal. 
		
	

		
	

		


		
	

		
Budget Section
		
	

		
Complete columns B - G
		
	

		
Review the "Sample Budget Template" tab for a specific example template and for further instructions. Pay close attention to instructions in yellow higlighted cells in red print 
		
	

		
	

		


		
	

		
Reimbursement Section
		
	

		
Complete columns I - R
		
	

		
Review the "Sample Reimbursement Template" tab for a specific example template and for further instructions. 
		
	

		
	

		


		


		


		

 
		
		


		

 
		
		


		


		

 
		
		
	

		


		


		


		


		


		


		
	

		


		


		


		


		


		


		
	

		


		


		


		


		


		


		
	

		


		


		


		


		


		


		



Sheet 2: Template

	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	

		

 
		
		

 
		
		

 
		
		


		


	
	

		


		


	
	

		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
Company Name
		


		


		


		


		


		


		


		


	
	

		
Project Title
		


		


		


		


		


		


		
	

		
Traveler Name(s)
		
Traveler 1:
		


		
Traveler 2:
		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
REQUIRED - TRAVEL NARRATIVE:   Delete this text and provide details of the travel requested in this space:

*   Refer to the Sample Budget Template for an example. 
*   Include the travelers name(s), hotel name(s), and ground transportation details if known. 
*   If travel exceeds the dates of a trade show, include details about the itinerary and what will be accomplished in the days before and/or after the trade show. 
*   You may also upload an itinerary with your budget if you feel it would be helpful to evaluators.  
		
	

		
	

		
	

		
	

		
	

		
	

		


		


		


		


		


		


		


		


		


		


		
	

		
BUDGETED TRAVEL EXPENSES
		
Enter detailed information below about the expense that will help us to understand how you arrived at that cost and why it is reasonable. 
		


		
ACTUAL TRAVEL EXPENSES
		
Enter detailed information about the receipt. For example airline, hotel name, ground transport name etc. 

Line items in actual expenses do not need to line up with initial budget.
		
	

		
Location
		
Origin:
		
Destination:
		


		
TOTAL
		
MATCH
		
AMOUNT DUE
		
RECEIPT #
		
RECEIPT DATE
		
	

		
Dates of Travel
		
Depart:
		
Return:
		


		
	

		


		
Cost
		
# People (Max = 2)
		


		


		


		
	

		
Airfare
		
 $-   
		


		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
Baggage Fees
		
 $-   
		


		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		


		
Cost
		
# Rooms (Max = 2)
		
# of Nights
		


		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
Lodging (rate at or below Dept. of State max - HERE)
		
 $-   
		


		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
Rental Car
		
 $-   
		


		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
Fuel (Rental Car Only)
		
 $-   
		


		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		


		
Rate
		
# People (Max = 2)
		
# of Days
		


		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
M & IE (rate per GSA / Dept. of State - HERE) 
Travel Days: First & Last Calculated at 75%
		
 $-   
		


		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		
NO RECEIPTS REQUIRED FOR M&IE, just use rate for travel dates, first and last travel days at 75% of the rate
		
	

		
M & IE (rate per GSA / Dept. of State - HERE)
		
 $-   
		


		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		
	

		
Total 
		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
TRADE SHOW EXPENSES
		
Enter detailed information below about the expense. 
		


		
ACTUAL TRADE SHOW EXPENSES
		
Enter detailed information about each receipt. 
		
	

		
Show Name
		


		


		
TOTAL
		
MATCH
		
AMOUNT DUE
		
RECEIPT #
		
RECEIPT DATE
		
	

		
Location (City, Country)
		


		


		
	

		
Dates of Show
		


		


		
	

		


		
Cost
		


		


		


		


		
	

		
Booth Space/Registration Fee
		
 $-   
		


		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
Booth Insurance
		
 $-   
		


		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
Booth Build/Display 
		
 $-   
		


		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
Booth Furnishings
		
 $-   
		


		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
Show Services (Labor, utilities, security, storage)
		
 $-   
		


		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
Demonstration supplies
		
 $-   
		


		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
Shipping ($5,333 maximum expense)
		
 $-   
		


		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
Total 
		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
OTHER ALLOWALBE EXPENSES
		
Enter detailed information below about the expense. 
		


		
ACTUAL OTHER ALLOWABLE EXPENSES
		
Enter detailed information about each receipt. 
		
	

		


		
# Hours
		
Rate/hr
		


		


		


		
TOTAL  
		
MATCH
		
 AMOUNT DUE
		
RECEIPT #
		
RECEIPT DATE
		
	

		
Interpreter Fees
		


		
 $-   
		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		


		
Cost
		
# People (Max = 2)
		


		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
Trade Mission Participation Fees
		
 $-   
		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
Design of Marketing Media ($10,666 maximum expense)
		
 $-   
		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
Export Training Workshop Participation Fees
		
 $-   
		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		


		


		


		


	
	

		
US Commercial Service Products
(Gold Key, Int'l Partner Search, RAISE etc.)
		
 $-   
		


		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
Total 
		
 $-   
		


		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
TOTAL ACTUAL PROJECT BUDGET
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		
	

		
TOTAL ADJUSTED PROJECT BUDGET
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


		


		


		


		


		


		


	
	

		
TOTAL REIMBURSABLE BUDGET (MAXIMUM $9,000)
		
 $-   
		


		
TOTAL ACTUAL
		


		


		


		


		


		


		


		


		


	
	

		
TOTAL REQUIRED CASH MATCH (25%)
		
 $-   
		


		
 $-   
		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		
 $-   
		
Total Reimbursable Amount
(actual will be equal to or less than award)
		
$0.00
		
Awarded Amount
(this is the maximum reimbursement)
		
	

		
The amount calculated on this budget in cell 57F should match the grant amount request in the online portal
		


		
 $-   
		
Total Required Match Amount 
(actual will be equal to or greater than required match)
		
	

		


		


		


		


		


		

 
		
		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		
Funded in part through a grant with the U.S. Small Business Administration
		


		


		


		


		


		


		


		


		


		


		


	



Sheet 3: Sample Budget Template

	
	
	
	
	
	
	
	

		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		
NOTES AND LINKS TO HELP YOU WITH INDIVIDUAL LINE ITEMS
	
	

		


		


		


		


		


		


		


		
	

		
Company Name
		
Company ABC, Inc.
		


		


		
Include the full legal name of the company
	
	

		
Project Title
		
China Horse Fair
		


		


		
Include the title of the project
	
	

		
Traveler Name(s)
		
Traveler 1:
		
Jane Doe
		
Traveler 2:
		
TBD
		


		


		
 Include the names of up to 2 employee travelers. 
	
	

		


		


		


		


		


		


		


		


	
	

		
REQUIRED - TRAVEL NARRATIVE:
-Two travelers will depart Boise for Beijing, China on United Airlines connecting in San Francisco on American Airlines to Beijing. 
-Accommodation will be at the Hotel Express, downtown Beijing. Ground transportation will be by train, bus and taxi service.   
-Day 1 is travel. Days 2-3 are for booth set up. Days 4-6 are the trade show. Day 7 is weekend. Days 8-9 are for post trade show business meetings. Day 10 is return travel.
-Meetings will be with ABC Manufacturing, DEF Packaging, Worldwide Imports and buyers for China Imports, XYZ Imports. (See uploaded itinerary for details)
		


		
Detail the air carriers you will be flying on. REMEMBER FLY AMERICA ACT APPLIES. CLICK HERE FOR MORE INFORMATION. 
	
	

		


		
	

		


		
AND HERE FOR OPEN SKIES AGREEMENTS & EXCEPTIONS
	
	

		


		
State the itinerary, especially for any travel before and/or after the trade show or event. 
	
	

		


		
Detail any customer meetings and the purpose of the meetings. 
	
	

		


		
Allowable, but optional, to upload into the portal a more detailed itinerary
	
	

		


		


		


		


	
	

		
BUDGETED TRAVEL EXPENSES
		
Enter detailed information below about the expense that will help us to understand how you arrived at that cost and why it is reasonable. 
		


		


	
	

		
Location
		
Origin: Boise, Idaho
		
Destination: Beijing, China
		


		
Enter your travel origin and destination
	
	

		
Dates of Travel
		
Depart: 3/11/2019
		
Return: 3/20/2019
		


		
Enter the full dates of your travel  (example: 03/11/2019 - 03/20/2019)
	
	

		


		
Cost
		
# People (Max = 2)
		


		


		


		


	
	

		
Airfare
		
 $1,495.00 
		
2
		


		
 $2,990 
		
 Delta.com for economy fair for travel dates 
		


		
Enter the total airfare per person and the number of people. In column G, justify the expense.
	
	

		
Baggage Fees
		
 $400.00 
		


		


		
 $400 
		
 Delta.com  baggage rates, 1 extra bag/person each way at $100/ea 
		


		
Enter the total of all excess baggage fees 
	
	

		


		
Cost
		
# Rooms (Max = 2)
		
# of Nights
		


		


		


		


	
	

		
Lodging (rate at or below Dept. of State max - HERE)
		
 $155.00 
		
2
		
8
		
 $2,480 
		
 Marriott.com website for travel dates, under GSA max of $258 
		


		
Enter the hotel cost per night, the number of rooms and the total number of nights. REMEMBER: The maximum lodging rate can be found HERE for foreign rates.  Go to GSA.gov for domestic rates.
	
	

		
Rental Car
		
 $835.89 
		


		


		
 $836 
		
 Hertz.com quote for travel dates 
		


		
Enter the costs as indicated. In column G, justify the expense.
	
	

		
Fuel (Rental Car Only)
		
 $200.00 
		


		


		
 $200 
		
 Estimate based of current fuel rates for destination 
		


		
Enter the total of fuel charges, ONLY if renting a car. . In column G, justify the expense
	
	

		


		
Rate
		
# People (Max = 2)
		
# of Days
		


		


		


		


	
	

		
M & IE (rate per GSA / Dept. of State - HERE) 
Travel Days: First & Last Calculated at 75%
		
 $119.00 
		
2
		
2
		
 $357 
		
 Travel there on 11th and travel back on 20th 
		


		
Enter the M & IE Rate for the destination city.  Only 75% of rate is allowed on travel days. For multiple cities, itemize in the narrative.  The maximum per diem (M & IE) rate can be found HERE for foreign rates.  Go to GSA.gov for domestic rates. 

Or call IDC with questions.  
	
	

		
M & IE (rate per GSA / Dept. of State - HERE)
		
 $119.00 
		
2
		
8
		
 $1,904 
		
 Based on GSA, arrive on 12th, show set up on 12/13th, show 14-16th, meetings on 18-19th 
		


		
	

		
Total 
		
 $9,167 
		


		


		


	
	

		


		


		


		


		


		


		


		
	

		
TRADE SHOW EXPENSES
		
Enter detailed information below about the expense. 
		


		
	

		
Show Name
		
China Horse Fair
		


		
Enter the name of the trade show
	
	

		
Location (City, Country)
		
Beijing, China
		


		
Enter location, city and country of the trade show
	
	

		
Dates of Show
		
3/14/19 - 3/16/19
		


		
Enter the dates of the trade show
	
	

		


		
Cost
		


		


		


		


		


	
	

		
Booth Space/Registration Fee
		
 $3,000.00 
		


		


		
 $3,000 
		
 show website - chinahorsefair.com.cn 
		


		
Enter the costs as indicated. In column G, justify the expense.
	
	

		
Booth Insurance
		
 $550.00 
		


		


		
 $550 
		
 show organizer quote 
		


		
Enter the costs as indicated
	
	

		
Booth Build/Display
		
 $2,250.00 
		


		


		
 $2,250 
		
 booth builder quote at $250/sq. meter for 9 sq. meters 
		


		
Enter the costs as indicated
	
	

		
Booth Furnishings
		
 $300.00 
		


		


		
 $300 
		
 purchasing additional chairs and tables, cheaper than through builder 
		


		
Enter the costs as indicated
	
	

		
Show Services (Labor, utilities, security, storage)
		
 $200.00 
		


		


		
 $200 
		
 electricity quote 
		


		
Enter the costs as indicated
	
	

		
Demonstration supplies
		
 $92.00 
		


		


		
 $92 
		
 brochure racks 
		


		
Enter the costs as indicated
	
	

		
Shipping ($3,077 maximum expense)
		
 $500.00 
		


		


		
 $500 
		
 shipping of saddles to display 
		


		
Enter your total shipping costs, $2000 maximum reimbursement
	
	

		
Total 
		
 $6,892 
		


		


		


	
	

		


		


		


		


		


		


		


		
	

		
OTHER ALLOWALBE EXPENSES
		
Enter detailed information below about the expense. 
		


		
	

		


		
Hours
		
Rate
		


		


		


		
	

		
Interpreter Fees
		
15
		
 $35.00 
		


		
 $525 
		
 quote form interpreter  
		


		
Enter the total hours of interpreter fees provided and the hourly rate. 
	
	

		


		
Cost
		
# People (Max = 2)
		


		


		


		


		


	
	

		
Trade Mission Participation Fees
		


		


		


		
 $-   
		
 n/a 
		


		
Enter the total participation fees 
	
	

		
US Commercial Service Products
(Gold Key Registration, etc.)
		
 $700.00 
		


		


		
 $700 
		
 working with Amy Benson at USCS on a Gold Key in conjunction with this show 
		


		
Enter the total for all Gold Key Registrations purchased. 
	
	

		
Total 
		


		


		


		
 $1,225 
		


		


		


	
	

		
TOTAL ACTUAL PROJECT BUDGET
		
 $17,284 
		


		


		
	

		
TOTAL ADJUSTED PROJECT BUDGET
		
 $15,385 
		


		


		
When total actual budget exceeds $15,385 this line will auto adjust to the maximum $10,000 award
	
	

		
TOTAL REIMBURSABLE BUDGET (MAXIMUM $10,000)
		
 $10,000 
		


		


		
When total reimbursable allowable exceeds $10,000 this line will auto adjust to the maximum $10,000 award
	
	

		
TOTAL REQUIRED CASH MATCH (35%)
		
 $5,385 
		


		


		
When total required match exceeds 35% ($5,385) this line will auto adjust to the maximum $5,385