Sheet 1: Escrow Documents Categories

	
	

		
ESCROW DOCUMENTS
		


		


	
	

		
E1 Accounting:  
		


		


	
	

		

		
Deposit Checks & Earnest Money
		


	
	

		

		
Funding Figures
		


	
	

		

		
Inter-file Transfers Approved/Signed by Managers
		


	
	

		

		
Wire Info for wire out [extract from instructions, if needed]
		


	
	

		


		


		


	
	

		
E2 State and Federal Tax Documents (signed only)
		


		


	
	

		

		
1099 S or Certification
		


	
	

		

		
593 C or Other
		


	
	

		

		
State Withholding Documents
		


	
	

		

		
FIRPTA Documents
		


	
	

		

		
1099 Closing
		


	
	

		


		


		


	
	

		


		


		


	
	

		
E3 Closing Documents
		


		


	
	

		

		
Final HUD \ Statements 
		


	
	

		

		
Master Closing Statement 
		


	
	

		

		
Credit Line Closure Letter
		


	
	

		

		
Closing Letters 
		


	
	

		

		
Payoff Enclosure Letters  
		


	
	

		

		
Amended HUD after COE
		


	
	

		

		
Funds held follow-up
		


	
	

		

		
Termite Inspection
		


	
	

		

		
Misc & other correspondence
		


	
	

		

		
Post Close (Escrow - Fill in)
		


	
	

		


		


		


	
	

		
E4 Demands/Bills/Inspections:
		


		


	
	

		

		
Payoff Demands (& lender name)
		


	
	

		

		
HOA Statement/Demand
		


	
	

		

		
HOA Documents
		


	
	

		

		
Bills/Invoices to be Paid
		


	
	

		

		
NHD
		


	
	

		

		
Commission Demands
		


	
	

		

		
Hazard Insurance Invoice & Evidence 
		


	
	

		

		
ALTA Inspection Invoice (extract from T4)
		


	
	

		

		
Home Warranty
		


	
	

		

		
Inspection Reports                       
		


	
	

		

		
Inspection Invoices
		


	
	

		

		
Termite Inspection
		


	
	

		

		
Termite Invoices
		


	
	

		

		
Mortgage Broker Demand
		


	
	

		

		
Mobile Signing Invoice
		


	
	

		

		
Overnight & Special Courier Invoices
		


	
	

		

		
Rate Calculator
		


	
	

		

		
Evidence paid taxes
		


	
	

		


		


		


	
	

		
E4 Demands/Bills/Inspections (can be combined)
		


		


	
	

		

		
Short Sale Lender #1> Desc. Borrower’s Authorization
		


	
	

		

		
Short Sale Lender #1> Desc:Preliminary HUDs #1
		


	
	

		

		
Short Sale Lender #1> Desc:Short Sale Letter #1
		


	
	

		

		
Short Sale Lender #1> Desc:Extension Letter #1
		


	
	

		

		
Short Sale Lender #1> Desc:Final HUD Approved #1
		


	
	

		

		
Short Sale Lender #1> Desc:Correspondence to Lender #1
		


	
	

		

		
Short Sale Lender #1> Desc:Arms Length Affidavit
		
E4 Demands/Bills/Inspections (can be combined)
	
	

		

		
Short Sale Lender #2> Desc: Preliminary HUDs #2
		


	
	

		

		
Short Sale Lender #2> Desc:Short Sale Letter #2
		


	
	

		

		
Short Sale Lender #2> Desc:Extension Letter #2
		


	
	

		

		
Short Sale Lender #2> Desc:Final HUD Approved #2
		


	
	

		

		
Short Sale Lender #2> Desc:Correspondence to Lender #2
		


	
	

		

		
Short Sale Lender #2> Desc:Arms Length Affidavit
		


	
	

		


		


		


	
	

		
E5 Escrow Instructions
		


		


	
	

		

		
RPA 
		


	
	

		

		
Signed Acknowledgement
		


	
	

		

		
Terms from agents
		


	
	

		


		


		


	
	

		
E5 Escrow Instructions (signed only) & Info
		


		


	
	

		

		
Buyer/Borrower Estimated Statement
		


	
	

		

		
Signed Buyer/Borrower Instructions
		


	
	

		

		
Buyer/Borrower Read & Approved Documents
		


	
	

		

		
Third Party Deposit Instructions
		


	
	

		

		
Amended/Additional Buyer Instructions
		


	
	

		

		
Buyer/Borrower Funds Held Instructions
		


	
	

		


		


		


	
	

		
E5 Escrow Instructions (signed only) & Info
		


		


	
	

		

		
Sellers Estimated Statement
		


	
	

		

		
Signed Seller’s Instructions
		


	
	

		

		
Seller’s Read & Approved Documents
		


	
	

		

		
Amended/Additional Sellers Instructions
		


	
	

		

		
Sellers Funds Held Instructions
		


	
	

		


		


		


	
	

		
E6 Loan Documents (signed only)
		


		


	
	

		

		
Funding Conditions 
		


	
	

		

		
Funding Transmittal/Request
		


	
	

		

		
Lender’s Instructions
		


	
	

		

		
Conditions/Docs Required Pursuant to Instructions 
		


	
	

		

		
Rescission Notice
		


	
	

		

		
Note 
		


	
	

		

		
Notarized Lender Documents
		


	
	

		

		
CPL
		


	
	

		

		
Fax Confirmations
		


	
	

		

		
Received Correspondence
		


	
	

		

		
Estimated HUDs (rename)
		


	
	

		


		


		


	
	

		
TITLE DOCUMENTS
		


		


	
	

		
TI- Policies
		


		


	
	

		


		


		


	
	

		
T2-Recording Documents FOR ESCROW INPUT
		


		


	
	

		

		
Policy Writeup 
		


	
	

		

		
Rate Calculator (from E4)
		


	
	

		

		
Lender Instructions (from E6)
		


	
	

		

		
Demand (from E4)
		


	
	

		

		
Taxes paid (from E4)
		


	
	

		

		
Trust Certs (from E5)
		


	
	

		

		
Marked up Prelim (Scan In)
		


	
	

		

		
Recording Documents
		


	
	

		


		


		


	
	

		
T3- Prelims and Search Package
		


		


	
	

		

		
Updated Package 
		


	
	

		

		
Revised Package
		


	
	

		

		
Corrected Package
		


	
	

		


		


		


	
	

		
T4 Curative FOR ESCROW INPUT
		


		


	
	

		

		
SI 
		


	
	

		

		
Signing Authority Documents (LLC,CORP, PTR)
		


	
	

		

		
HI LI Request & Approval
		


	
	

		

		
ALTA Inspection (scanned by title)
		


	
	

		

		
Broken Priority Docs
		


	
	

		

		
Trust Docs
		


	
	

		

		
ETC
		


	
	

		


		


		


	
	

		
T5- Production Documents
		


		


	
	

		

		
Search
		


	
	

		

		
Assessors Map
		


	
	

		

		
Subdivision Map
		


	
	

		

		
Date Down
		


	
	

		

		
ETC
		


	
	

		


		


		


	
	

		
T6- Supporting Documents (Specific Client Required)
		


		


	
	

		


		


		


	
	

		
T7- Other Title (for Title Only/Sub Escrow/Payoff)