Sheet 1: Instructions

	
	
	
	
	
	
	
	
	
	
	
	
	

		


		
Instructions
		
	

		


		
PLEASE READ
An Important Reminder About Completing This Attachment
		
	

		


		
Before completing any Attachments which are in Excel format, remember to read all instructions as well as any corresponding sections within the Solicitation.
		
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		
The Bidder must have verifiable sales of at least $100,000 of Photovoltaic Systems to governmental entities in each of the three (3) years immediately preceding the bid opening date. (See Section 2.3 Verifiable Sales)
		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		
To demonstrate that the Bidder meets the verifiable sales requirement for Lot 1, Bidder shall utilize Attachment 11 - Verifiable Sales, which summarizes the Government Entity, invoice date, invoice number, and invoice total and shall provide copies of the invoices listed in the attachment for verification purposes.

In order to meet the verifiable sales requirements for Lot 1, the invoices must be in the Bidder's name. However, if a Manufacturer has no verifiable sales to any Government Entity, but sells its products only through Resellers to Government Entities, then that Manufacturer may use those Reseller invoices to demonstrate verifiable sales. In Attachment 11 – Verifiable Sales the Manufacturer will attest they have no direct government sales and sell through Resellers to Government Entities. Invoices from a Manufacturer’s authorized Resellers will be accepted only if the Manufacturer is identified on the invoice. The Manufacturer’s name must be printed on the invoice.

Bidder is to utilize the individual tabs in the attachment (Invoice List Year 1, Year 2 & Year 3) to document invoices for each of the three years immediately preceding the bid opening date.

The Bidder is required to submit only the minimum number of invoices needed to meet requirements for each year of the three years.

		


	
	

		


		


		

Each invoice must contain or be accompanied by the following information:  

1. Bidder or Reseller Name
2. Manufacturer of the Photovoltaic System
3. Government entity purchaser
4. Product name
5. Product description(s)
6. Product price
7. Invoice date
8. Invoice number
9. Invoice total

Failure to provide this information may result in a request for clarification and may delay review of Bidder’s Submission and possibly result in a non-responsive finding.

Where the invoice references a bundled item that includes one or more qualifying items, Bidder must submit a detailed breakdown of the amounts attributable to each item within the bundle. Where the invoice references items other than PV products, please identify the PV products.

Bidders who hold other contracts with OGS may provide contract sales reports in lieu of invoices. OGS reserves the right to request invoices if OGS determines that the contract sales reports are insufficient. Sales reports are to be provided in searchable PDF. Only sales made during the three (3) years immediately preceding the bid opening date will be evaluated.

Completion and submission of Attachment 11 – Verifiable Sales is required even if submitting sales reports in lieu of invoices.

Attachment 11 – Verifiable Sales must be signed by a person authorized to bind the Bidder who must attest
that:

1. Sales meet the minimum requirements;
2. Sales were to Government Entities;
3. All qualifying invoice totals have been paid; and
4. Any detailed breakdown submitted with an invoice containing a bundled item is accurate.

All required information contained in verifiable sales documentation should be free of restrictions on confidentiality or claims of confidentiality.  OGS will not enter into a Non-Disclosure Agreement (NDA) for Bidders who assert that information contained in their verifiable sales documentation is confidential.

OGS in its sole discretion, may request additional information regarding Attachment 11 – Verifiable Sales, including any information contained on the invoice tabs, submitted invoices and/or sales reports.
		


	



Sheet 2: Invoice Example