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File: Warehouse Management System Pdf 192448 | Datascope Wms Selection Handguide July 2022
warehouse management system selection handguide warehouse management system selection handguide foreword with over 30 years supply chain experience working in and consulting to large international companies we have seen how ...

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       WAREHOUSE MANAGEMENT  
      SYSTEM SELECTION HANDGUIDE
                                     WAREHOUSE MANAGEMENT SYSTEM  
                                     SELECTION HANDGUIDE
                                     FOREWORD
                                     With over 30 years’ supply chain experience working in and consulting to large 
                                     international companies, we have seen how leading companies use software systems                                                   UNDERSTAND THE STRATEGIC  
                                     to differentiate their operations from their competitors.                                                                        COMPETITIVE OBJECTIVE
                                     Great ERP software systems are an absolute necessity in any professional business 
                                     today. However, many businesses have successfully implemented their ERP systems 
                                     and are now focusing on further software solutions to take their businesses to the 
                                     next level.
                                     With an increasing trend toward outsourcing manufacturing (in many cases to the                      THE IMPORTANCE OF WMS SELECTION CRITERIA
                                     East), and a growing customer expectation for prompt and professional service,                       This booklet serves as a practical guide to assist companies in making the correct 
                                     traditional manufacturing companies are now concentrating more on importing,                         Warehouse Management System (WMS) choice.
                                     warehousing and distributing their product range.                                                    It is important to understand that the strategic competitive advantage objective 
                                     This has led to organizations upgrading their distribution facilities, investing in modern           must drive the need to automate your warehouse and distribution process.  Once 
                                     warehouse  equipment  and  WMS  (Warehouse  Management  Software)  solutions.                        companies understand the strategic objectives, a situational assessment of the 
                                     Unfortunately we have seen a growing number of “casualty” implementations where                      current challenges will most likely define the need for change.
                                     the selected WMS solution either falls short on key functionality or fails to integrate 
                                     seamlessly with the client’s ERP system.                                                             TYPICAL COMPANY STRATEGIC OBJECTIVES MAY INCLUDE:
                                     To assist companies in making the correct WMS selection, we at DATASCOPE have                        >  A three hour warehouse order turnaround time which will give the company a 
                                     compiled this WMS Selection Guideline document.  We strongly suggest that this                          competitive advantage;
                                     guideline is used – it will make all the difference.                                                 >  Legal requirements which may enforce strict batch / lot control at product level 
                                                                                                                                             (e.g. Food safety regulations);
                                                                                                                                          >  Minimising risk where bespoke developed systems have become obsolete;
                                                                                                                                                                                                                           
                                                                                                                                          >  Growth opportunities through acquisitions or the building of new plants 
                                                                                                                                             and warehouses;
                                                                                                                                          >  Taking business systems (such as ERP) to the next level through improved supply 
                                                                                                                                             chain initiatives;
                                     Anton Jurgens                              Ben Jurgens                                               >  Ensuring customer order fulfilment rates of >99%. Failure to achieve these levels 
                                     President: North America                   President: International Operations                          may result in contractual penalties;
                                                                                                                                          >  Improving customer service levels by ensuring accurate sales order picking.  This 
                                                                                                                                             will reduce customer returns;
                                     July 2022                                                                                            >  Ensuring batch and FIFO control within the factory WIP processes;
                                     www.datascopewms.com                                                                                 >  Improving inventory controls, stock visibility and the elimination of pilferage; 
                                                                                                                                          >  Improving picking and warehouse efficiencies;  
                                                                                                                                          >  Management of key performance indicators, etc.
                                                                                                                                          A real-time integrated WMS is “mission critical” to the operations and therefore 
                                                                                                                                          DATASCOPE believes that the selection of the right WMS is critical to your business.  
                                                                                                                                          Experience has shown that this selection decision will either make or break your 
                                                                                                                                                                                    Warehouse Management System Selection Handguide                1
                                                             DEFINE YOUR WMS  
                                                               EVALUATION CRITERIA                                                                                                                                                                        WMS - BUSINESS REQUIREMENT 
                                                                                                                                                                                                                                                               EVALUATION MATRIX
                                                                                                                                                                                                                                                             EVALUATION CRITERIA
                                        business.  Currently, if an ERP system is down for an hour or so, the operations will                                                                                                                            1   Operational Consulting
                                        probably continue normally making use of manual processes.  If a real-time WMS is                                                                                                                                2   WMS functionality fit for 
                                        down for an hour, it will stop the operation totally.  Take the picking of goods.  If the                                                ADDRESS OPERATIONAL                                                         Business Requirements
                                                                                                                                                                                                                                                             Ask your ERP vendor  
                                        picking transactional time takes too long, the WMS process will cripple the operation.                                                   CONSTRAINTS PRIOR TO                                                    3   which WMS reseller  
                                                                                                                                                                                                                                                             they recommend
                                        So how do companies ensure they select the best WMS for their business?                                                                IMPLEMENTING WMS                                                          4   ERP Integration
                                                                                                                                                                                                                                                                              
                                        DATASCOPE has compiled the following matrix which will, if used, facilitate and drive                                                                                                                            5   Standard Plug and 
                                                                                                                                                                                                                                                             Play Software
                                        the selection process.                                                                                                                                                                                           6   Product & Company 
                                                                                                                                                                                                                                                             sustainability
                                                                                                                                                            implementation phase;                                                                                               
                                                                                                                                                                                                                                                         7   General look and feel 
                                             WMS - BUSINESS REQUIREMENT EVALUATION MATRIX                                                               >  Estimate how long the implementation will take and at what risk to the business;                  of software
                                                                                                                               e                        >  Detail what support is offered long term;                                                     8   Company’s implementation 
                                                                                                                                                                                                                                                             methodology 
                                                                                                                                                        >  Explain what costs and return on investments apply;                                           9   Implementation time 
                                           EVALUATION CRITERIA                                            e: High - 5                                   >  Discuss available software platforms, as this is a long term investment.                          (number of weeks)
                                                                                                                     eighting  eighted Scor                                                                                                              10 Number of other companies 
                                                                                                          Scor            Low - 1WCompany A - W         DATASCOPE trusts that this guideline will help you succeed in selecting the right                    running the software 
                                           1 Operational Consulting                                                8        0                                                                                                                            11 Local support
                                                                                                                                                        WMS partners for your company.                                                                   12 Knowledge of ERP System 
                                           2 WMS functionality fit for Business Requirements                      12        0                                                                                                                                and business requirements
                                           3 Ask your ERP vendor which WMS reseller they recommend                 5        0                                                                                                                            13 Costs 
                                           4 ERP Integration                                                      10        0                           1.  OPERATIONAL CONSULTING                                                                       14 Business risk
                                                                                                                                                                                                                                                          15 Latest Technologies used – 
                                           5 Standard Plug and Play Software                                       5        0                           A key differentiator between WMS Software Resellers is the extent to which they                      Android / Cloud Based
                                           6 Product & Company sustainability                                      5        0                           consider current operational constrains.  A professional WMS Reseller should pride                16 International Footprint
                                           7 General look and feel of software                                     3        0                           itself in giving companies specialist advice regarding the general warehouse layout,              17 Standard Built in KPI’s
                                           8 Company’s implementation methodology                                 10        0                           the receiving operation, the cross-docking operation, the number and position of 
                                           9 Implementation time (number of weeks)                                 5        0                           pickface and bulk bins, the dispatch area with cages per routes, etc.
                                          10 Number of other companies running the software                        8        0                           It is important to note that no matter how good the WMS software, operational 
                                          11 Local support                                                         5        0                           constraints need to be addressed and rectified prior to the WMS implementation 
                                          12 Knowledge of ERP System and business requirements                     5        0                           phase of the project.  DATASCOPE specialize in supply chain strategies, facility 
                                          13 Costs                                                                 4        0                           design and development, including what material handling equipment is best suited 
                                          14 Business risk                                                         3        0                           for the operation. This includes sales data analysis, establishing which SKU’s need 
                                          15 Latest Technologies used – Android / Cloud Based                      5        0                           pickfaces, the sizing of the pickface bins, etc.
                                          16 International Footprint                                               3        0
                                          17 Standard Built in KPI’s                                               4        0                           Many of the companies with which DATASCOPE works, require WMS due to 
                                                                                                                  100       0                           increased revenue growth.  It is therefore important to build in growth percentages 
                                        THE FOLLOWING SEVENTEEN CHAPTERS WILL:                                                                          into the future when considering structural changes.
                                        >  Give valuable information regarding the WMS Reseller’s professionalism;                                      2.  WMS FUNCTIONALITY FIT FOR  
                                        >  Cover a WMS functionality checklist;                                                                               BUSINESS REQUIREMENTS
                                        >  Indicate whether the system is real-time integrated into your ERP system or 
                                            whether it is a standard product;                                                                           It is vital that companies prepare a WMS software functionality checklist based on 
                                                                                                             
                                        >  Indicate how much add-on development is required to meet                                                     their business requirements.  The software reseller should be asked to complete the 
                                            business requirements;                                                                                      RESPONSE column of this checklist during the selection process, prior to being 
                                        >  Outline project management methodologies used during the                                                     short-listed.
            2       Warehouse Management System Selection Handguide                                                                                                                                   Warehouse Management System Selection Handguide                      3
                                                                                                                                                              DOWNLOAD A WMS FUNCTIONALITY CHECKLIST  
     WMS - BUSINESS REQUIREMENT                                                                                                                                  WWW.DATASCOPEWMS.COM/RESOURCES/                                                          WMS - BUSINESS REQUIREMENT 
          EVALUATION MATRIX                                             INSTRUCTIONS                                                                                      FUNCTIONALITY-CHECK-SHEET                                                            EVALUATION MATRIX
        EVALUATION CRITERIA                                              (COMPANY NAME)                                                                                                                                                                      EVALUATION CRITERIA
     1   Operational Consulting              The WMS worksheet contains functionality pertaining to the                                                                                                                                                  1   Operational Consulting
     2   WMS functionality fit for           WMS software requirements.                                                                                 Companies  must  ensure  that  there  is  a  good  fit  between  the  WMS  software              2   WMS functionality fit for 
         Business Requirements               The priority column is (COMPANY NAME)’s rating of the functionality.                                                                                                                                            Business Requirements
         Ask your ERP vendor                                                                                                                                                                                                                                                    
                                                                                                                                                        offering and the business requirements.                                                              Ask your ERP vendor 
     3   which WMS reseller                   PRIORITY          EXPLANATION                                                                                                                                                                              3   which WMS reseller  
         they recommend                       HIGH              High = Non Negotiable                                                                                                                                                                        they recommend
     4   ERP Integration                                                                                                                                3.  ASK YOUR ERP VENDOR WHICH                                                                    4   ERP Integration
                                              MEDIUM            Medium = Important
         Standard Plug and                                                                                                                                                                                                                                                    
     5   Play Software                                                                                                                                                                                                                                   5   Standard Plug and 
                                              NICE              Nice to Have                                                                                  WMS RESELLER THEY RECOMMEND                                                                    Play Software
     6   Product & Company                    FUTURE            Future Requirement                                                                                                                                                                       6   Product & Company 
         sustainability                                                                                                                                 Most ERP systems today cover the day-to-day business very well.  ERP systems                         sustainability
                           
         General look and feel                                                                                                                                                                                                                                                  
     7   of software                         Complete the Response column indicating your software’s ability to cater                                   traditionally are strong in finance and manufacturing control.  Typical ERP modules              7   General look and feel 
                                             for the functionality as follows:                                                                          include:  accounts payable, accounts receivable, cash book, EFT, general ledger,                     of software
     8   Company’s implementation                                                                                                                                                                                                                        8   Company’s implementation 
         methodology                          RESPONSE          EXPLANATION                                                                                                                                                                                  methodology 
         Implementation time                                                                                                                            asset register, container management, inventory, purchase orders, sales orders                       Implementation time 
     9   (number of weeks)                    SUPPORTED         Supported as delivered “out-of-the-box”                                                 and analysis, bills of material, work in progress, factory scheduling and require-               9   (number of weeks)
     10 Number of other companies             MODIFIC           Supported via modifications (screen configurations, reports,                            ments planning.                                                                                  10 Number of other companies 
         running the software                                   GUI tailoring, etc)                                                                                                                                                                          running the software 
     11 Local support                         3rd PARTY         Supported via a third party solution                                                    Basic inventory control is covered but typically ERP systems do not drive the                    11 Local support
     12 Knowledge of ERP System               CUSTOM            Supported via customization (changes to source code)                                    warehouse optimization efficiencies on an hour by hour basis.  This is where the best            12 Knowledge of ERP System 
         and business requirements            FUTURE            Will be supported in a future release                                                                                                                                                        and business requirements
     13 Costs                                                                                                                                           of breed WMS systems play a huge role in optimising warehousing operations.                      13 Costs 
     14 Business risk                         NOT SUPP          Not supported                                                                           ERP vendors (like SYSPRO) have created an API E.net business object layer which                  14 Business risk
     15 Latest Technologies used –           Please select the appropriate response from the drop-down list for each                                                                                                                                      15 Latest Technologies used – 
         Android / Cloud Based               criterion.  Note: the selection must represent the current state of a product                              facilitates third party software products to seamlessly integrate into the core ERP                  Android / Cloud Based
     16 International Footprint              or service. Do not insert or delete rows as this will impact scoring                                       product.    DATASCOPE’s WMS has been built specifically for operation with the                    16 International Footprint
     17 Standard Built in KPI’s              A non-mandatory comment column is available                                                                SYSPRO ERP.                                                                                       17 Standard Built in KPI’s
                                        Below is an example of what this functionality checklist may cover.  DATASCOPE has                              It is therefore very important to get a list of the top two WMS Resellers your ERP 
                                        compiled a detailed WMS functionality checklist spreadsheet which can be found at:                              provider recommends.  Ensure that these Software Resellers are on your shortlist and 
                                        www.datascopewms.com/resources/functionality-check-sheet                                                        that they are ERP Partners.
                                                                                                           INTERNAL                                     4.  ERP INTEGRATION
                                                                                           s)            ASSESSMENT                                     Seamless integration to your ERP is one of the most critical factors in any WMS 
                                          WMS FUNCTIONALITY CHECKLIST -                                          TE                                     selection process.  Only consider buying a WMS which has already been integrated 
                                          EXAMPLE                                          ANY’                                                         into your ERP system and investigate any sites at which the WMS Reseller claims 
                                                                                           (COMPPRIORITYWMS RESELLER RESPONSEEXCELLENTADEQUADEFICIENTCOMMENTthat this has been achieved.  From our experience, there are two classes of WMS:
                                         2     INBOUND                                                                                                  1.  International  WMS  packages  which  are  rich  in  functionality  but  have  little 
                                         2.1   WMS must have the ability to process     HIGH                                                                experience in integrating their system into your ERP system;  and
                                               ERP purchase order receipts                                                                              2.  Smaller WMS packages which have a certain level of integration with the core 
                                         2.2   WMS must have the ability to process     HIGH                                                                ERP system but are not rich in functionality.
                                               ERP LCT (landed cost tracking) receipts
                                         2.3   WMS must have the ability to process     HIGH                                                            Companies must select WMS products that are both rich in functionality (good 
                                               ERP job (WIP) receipts                                                                                   business requirement fit) and are seamlessly integrated into the ERP system (built 
                                               WMS must have the ability to process                                                                     specifically for your ERP system).
                                         2.4   ERP GIT (goods in transit) and SCT       HIGH
                                               (supply chain transfer) receipts                                                                         Wherever possible, data must be held in the core ERP product.  Many WMS 
            4       Warehouse Management System Selection Handguide                                                                                                                                   Warehouse Management System Selection Handguide                      5
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...Warehouse management system selection handguide foreword with over years supply chain experience working in and consulting to large international companies we have seen how leading use software systems understand the strategic differentiate their operations from competitors competitive objective great erp are an absolute necessity any professional business today however many businesses successfully implemented now focusing on further solutions take next level increasing trend toward outsourcing manufacturing cases importance of wms criteria east a growing customer expectation for prompt service this booklet serves as practical guide assist making correct traditional concentrating more importing choice warehousing distributing product range it is important that advantage has led organizations upgrading distribution facilities investing modern must drive need automate your process once equipment objectives situational assessment unfortunately number casualty implementations where current...

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