Sheet 1: A Instructions

	
	
	

		
v.201704
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
Creating, Knowing and Sharing: Short Term Projects
		
	

		
Instructions for filling out the Budget and Appendices Document
		
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
Please remember that the budget form is designed to be used by applicants from different fields of practice (disciplines) and for a wide range of activities. It is not possible to include detailed expense categories for every activity type. Rather, you will find a number of blank lines throughout the form that you can use to specify the expenses that are relevant to your project. Select a blank line within the category of costs that best fits the expense, enter a short description that will be easily understood by an assessment committee that is familiar with your art form(s), enter the amount of the expense and add a budget note, if necessary, to explain the amount.
		
	

		
	

		
	

		
	

		
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
Please note that there are 4 tabs at the bottom of the page: A Instructions, B Budget, C Project Travel and D Participants.
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		

 
		
		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
Each tab after these instructions contains a separate page for you to fill out.
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
When you click "save," you will save all the tabs at once.
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
When you upload the document to your application form, all the tabs are transferred together.
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
1. After you download this form, save it on your computer. You can save it with a different name.
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
2. If applicable, calculate your travel costs using the tab entitled  "C Project Travel."
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		
 - Enter the information related to travel costs.
		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		
 - Transfer the total amounts to the appropriate rows in B Budget.
		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
3. Fill out the tab titled "B Budget" 
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		
 - Enter the other costs in the budget. Provide notes to explain your calculations, if necessary. 
		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		
 - Indicate which expenses will be covered by the grant with a Yes/No.
		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		
 - If your project includes public events, include the costs for making artistic content accessible to audience members who are Deaf or have disabilities in the Section "Other Project Costs" starting on line 62 of B Budget.
		


	
	

		


		


	
	

		


		
 - Enter the revenues in the budget. They are separated into "Confirmed" or "Pending". The "Total" is automatically calculated. Provide notes to explain your calculations, if necessary. 
		
	

		


		
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
4. Fill out the tab titled "D Participants"
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		
Provide details about the people working on your project. 
		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
5. Remember to resave the document on your computer.
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
6. Return to the portal and upload the entire document to your application.
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
If your validated Applicant Profile in the portal includes self-identification as:
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		
- an individual who is Deaf, or living with a disability or mental illness; or
		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		
- a Deaf and disability arts group or organization, 
		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		
you may apply for Access Support using a separate application. You will see this listed in the Strategic Funds section of your available programs.
		
	

		
If you receive Access Support for this project, you will include the awarded amount and the costs it covered in the Update and Actual Costs columns of the budget:
		
	

		
	

		


		
 - Enter the costs for disability-related supports and services required by artists and arts professionals engaged in the project on line 77 in B Budget.
		
	

		


		
	

		


		
 - Enter the amount of Access Support on line 107.
		
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
If your application is successful, you will be able to use the Update columns to provide revised budgets if you submit Project Updates.
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
When your project has been completed, you will use the Actual Costs column when you submit a Final Report.
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
For Project Updates and Final Reports, you will not be required to separate revenues into "confirmed" or "pending."
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
You can also update your budget notes and, if necessary, update the information in C Project Travel and D Participants by writing over your previous entries.
		



Sheet 2: B Budget

	
	
	
	
	
	
	
	
	
	
	

		
v.201704
		


		


		


		


		


		


		


		


		


	
	

		
Creating, Knowing and Sharing: Short Term Projects
		
	

		


		


		


		


		


		


		


		


		


		


	
	

		
 Fill out the items below that pertain to your project
		


		
Budget
		
Is the cost covered by this grant? Please indicate Yes or No
		
Update 1, if required

		
Update 2, if required

		
Actual
		
Budget Notes (Optional)
	
	

		


		


		


		


		
Date: 
		
Yes / No
		
Date: 
		
Date: 
		
Date: 
		


	
	

		


		


		


		


		


		


		


		


		


		


	
	

		
Personnel Fees
		
	

		
For organizations: You may include fees for project staff, and/or artists you are programming.
		
	

		


		


		


		


		


		


		


		


		


		


	
	

		
Subsistence, Applicant Fees (individuals or groups)
		


		
	

		
You and your members may request funds for subsistence or personal  fees for your participation. There is no minimum or maximum amount for these fees.
		


		
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		
Subtotal Subsistence, Applicant Fees
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		
Key Administrative Personnel (provide details on D Participants)
		
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		
Subtotal Key Administrative Personnel 
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		
Key Artistic and Cultural Participants (provide details on D Participants)
		
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		
Subtotal Key Artistic and Cultural Participants
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		
Key Technical Personnel (provide details on D Participants)
		
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		
Subtotal Key Technical Personnel
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		
Other Participants (provide details on D Participants)
		
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		
Subtotal Other Participants
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		
Total Personnel Fees
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		


		


		


		


		


		


		


		


		


		


	
	

		
Travel  Costs
		
	

		
Complete C Project Travel and include the totals below
		
	

		
Personnel travel
		


		


		


		


		


		


	
	

		
Transportation, freight, shipping or extra baggage
		


		


		


		


		


		


	
	

		
Packing and crating
		


		


		


		


		


		


	
	

		
Accommodation and per diem (maximum $150 /person /day)
		


		


		


		


		


		


	
	

		
Other Travel Costs
		


		
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		
Subtotal Travel Costs
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		


		


		


		


		


		


		


		


		


		


	
	

		
Other Project Costs
		
	

		
(e.g., equipment and venue rental; production/technical material; promotion and project administration. Also include public accessibility costs such as sign language interpretation, captioning, audio description, etc.)
		
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


	
	

		
Access cost: disability-related supports and services required by artists and arts professionals engaged in the project
		


		


		


		


		


		


	
	

		
Subtotal Other Project Costs
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		


		


		


		


		


		


		


		


		


		


	
	

		
Total Project Costs
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		


		


		


		


		


		


		


		


		


		


	
	

		
Project Revenues
		


		
Budget
		


		


		


		


		


	
	

		


		


		
Confirmed
		
Pending
		
Total
		


		
Update 1
		
Update 2
		
Actual
		


	
	

		


		


		


		


		


		


		


		


		


		


	
	

		
Earned Revenues
		


		


		


		


		


		


		


		


		


	
	

		
Admission sales
		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Fees paid by presenter or host
		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Other Earned Revenues
		


		


		
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Subtotal Earned Revenues
		


		
 $-   
		
 $-   
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		


		


		


		


		


		


		


		


		


		


	
	

		
Private Revenues
		


		


		


		


		


		


		


		


		


	
	

		
Sponsorships
		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Donations
		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Foundations
		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Fundraising activities
		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Other Private Revenues
		


		


		
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Subtotal Private Revenues
		


		
 $-   
		
 $-   
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		


		


		


		


		


		


		


		


		


		


	
	

		
Public Revenues
		


		


		


		


		


		


		


		


		


	
	

		
Grant for this application (maximum $100,000)
		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Access Support (submit an Access Support application)
		


		


		


		


		


		


		


		


		


	
	

		
Other Federal
		


		


		
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Provincial/Territorial
		


		


		
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Municipal/Regional
		


		


		
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Indigenous Governmental Agency
		


		


		
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Other Public Revenues
		


		


		
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Subtotal Public Revenues
		


		
 $-   
		
 $-   
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		


		


		


		


		


		


		


		


		


		


	
	

		
In-kind Support
		


		
 Please do not include any in kind support that is less than $1,000
		
	

		
Personnel
		


		


		
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Venue/Materials
		


		


		
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Subtotal In-kind Support
		


		
 $-   
		
 $-   
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		


		


		


		


		


		


		


		


		


		


	
	

		
Other Revenues
		


		


		


		


		


		


		


		


		


	
	

		
Applicant contribution
		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Other
		


		


		
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		


		


		


		


		
 $-   
		


		


		


		


		


	
	

		
Subtotal Other Revenues
		


		
 $-   
		
 $-   
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		


		


		


		


		


		


		


		


		


		


	
	

		
Total Project Revenues, must equal Total Project Costs
		


		
 $-   
		
 $-   
		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		


		


		


		


		


		


		


		


		


		


	
	

		
Total Project Costs
		


		


		


		
 $-   
		


		
 $-   
		
 $-   
		
 $-   
		


	
	

		
% of Total Project Costs represented by the grant
		


		


		


		
0%
		


		
0%
		
0%
		
0%
		


	
	

		


		


		


		


		


		


		


		


		


		


	
	

		
Remote Community Allowance (provide an explanation in the Budget and Appendices section of the application form)
		


		


		


		


		


		


		


		


		


	



Sheet 3: C Project Travel

	
	
	
	
	

		
v.201704
		


		


		


		


		


		


		


	
	

		
Project Travel
		
	

		


		


		


		


		


		


		


		


	
	

		
Personnel Travel
		
	

		


		


		


		


		


		


		


		


	
	

		
Train, Bus, Plane, etc.
		
# of People
		
Fare
		


		


		
Total
		
Notes
		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		
Owned Vehicle: Type of Vehicle
		
# of km
		
Rate/km
		


		


		
Total 
		
Notes
		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		
Vehicle Rental: Type of Vehicle
		
Rental Cost
		
Fuel
		
Insurance
		
Other 
		
Total
		
Notes
		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		
Total Personnel Travel:
		
 $-   
		


		
	

		


		


		


		


		


		


		


		


	
	

		
Freight, Shipping and Extra Baggage
		
	

		


		


		


		


		


		


		


		


	
	

		
Shipping, Extra Baggage (specify)
		
Cost 
		
Insurance
		
Other
		


		
Total
		
Notes
		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		
Owned Vehicle: Type of Vehicle
		
# of km
		
Rate/km
		


		


		
Total
		
Notes
		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		
Vehicle Rental: Type of Vehicle
		
Rental Cost
		
Fuel
		
Insurance
		
Other 
		
Total
		
Notes
		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		
Total Freight, Shipping & Extra Baggage: 
		
 $-   
		


		
	

		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


	
	

		
Accommodation and Per Diems
		
	

		
Role (e.g. artist, dancer, musician,  director, curator, technician, etc.)
		
# of People 
		
Days on Tour
		


		


		
Total, $150 per person per day 
		
Notes
		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		


		


		


		


		


		
 $-   
		


		
	

		
Total Accommodation and Per Diems:
		
 $-