Excel Sheet Download 7308 | 201805 0819 Ewd Standards Self Assessment Checklist

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Sheet 1: Home

Self-Assessment Requirements Checklist

The following checklist has been developed as a self-assessment measure for technology providers and developers of candidate Electronic Work Diaries (EWDs) to ensure compliance with the EWD Standards. The checklist specifies requirements as stated in the NHVR EWD Standards Version 1.0 - May 2018 (inclusive of the EWD Standards - Schedule A), in accordance with the Heavy Vehicle National Law Act 2012.
Note: Compliance with all requirements outlined in this checklist does not automatically guarantee approval. Only EWDs approved by the NHVR shall be accepted as an alternative work diary format to Written Work Diaries (WWD).

Checklist Guidelines

1. Throughout the checklist 'the Standards' refers to the current published verion of the EWD Standards (inclusive of Schedule A).
2. 'Requirement ID' is only used within this checklist for ease of reference.
3. 'Requirement Division' corresponds to relevant requirement division within the EWD Standards.
4. 'Requirement Section' corresponds to the relevant requirement section within the EWD Standards.
5. 'Test Result' refers to the outcome of tests performed to verify system’s compliance with each requirement.
6. Once tests have been completed, the outcomes must be recorded as 'Yes', 'No' or 'Partial' in the 'Test Results' column.
7. Each test must have an explanation in the 'Objective evidence/Comments' section.
8. 'Test Date' refers to the date when tests were completed and must be recorded in the following format - DD/MM/YYYY.
9. A valid test date must be recorded against each requirement with a test result.
10. 'Objective evidence/Comments' are to be used to explain how the candidate system does or does not comply with a particular requirement.
11. On some worksheets, Requirement Sections may be collapsed to help with usability, check each sheet for a + on the far left side to expand sections and ensure all requirements are displayed.

Sheet 2: Applicant Details

EWD Applicant Details

Company Details
This section to be completed

Organisation Name

Trading as Name

Organisation Type

Australian Company Number

Address Details
Physical
Postal

Address Line 1

Address Line 2

Suburb

State

Country

EWD System Details
This section to be completed

Device Name (if applicable)

System Name

System Version Number

Assessment Details
This section to be completed

Assessment Start Date and Time

Assessment End Date and Time

Assessor Name

Assessor Company (if external to applicant)

Assessor Contact Phone

Assessor Email Address

Assessment Summary
x Please do not update this section manually x

Yes
No
Partial

1. General
Not applicable
Not applicable
Not applicable

2. Design and Operations
0
0
0

3. Technology Provider
0
0
0

4. Enforcement Requirements
0
0
0

5. Data Interoperability
0
0
0

6. Data Specification
0
0
0

7. Work and Rest Options
0
0
0

8. Approvals
0
0
0

9. Definitions
Not applicable
Not applicable
Not applicable

Sheet 3: 1. General

Part 1
General

Requirement Division
Requirement Section
Req ID
Requirement Description
No comment required from applicants

1. Scope
1.1
The Electronic Work Diary (EWD) Policy Framework establishes the National Heavy Vehicle Regulator’s (the NHVR’s) approach to administering the EWD provisions in the Heavy Vehicle National Law (the HVNL). The framework consists of the following documents which are designed to be read in conjunction with each other:
(a) The EWD Policy Framework
(b) The EWD Privacy Policy
(c) The EWD Compliance Policy
(d) The EWD Standards
(e) The EWD Standards – Schedule A

1.2
The EWD Standards (this document an inclusive of EWD Standards – Schedule A) specifies the requirements for EWDs for use as a tool for the safe management of fatigue-related heavy vehicles in accordance with the Heavy Vehicle National Law Act 2012.

1.3
Work diaries are a regulatory requirement introduced to combat the adverse safety impact of fatigue in the heavy vehicle industry. Only EWDs approved by the NHVR shall be accepted as an alternative work diary format to the Written Work Diary (WWD) as the primary method for keeping records.

1.4
The use of an EWD approved to these Standards shall not change the legal obligations of the parties in the chain of responsibility. The Heavy Vehicle National Law Act 2012 will take precedence in all matters.

2. Application
2.1
An EWD is a system that meets all requirements of this Standard and has been accepted by the NHVR. The use of non-approved electronic recording devices must be accompanied by a WWD meeting obligations in accordance with the Heavy Vehicle National Law Act 2012.

3. Reference documents
3.1
The NHVR acknowledges that the development of the EWD Standard was influenced by the Austroads Research Report: Performance-based Specification for Electronic Work Diary and Heavy Speed Monitoring (AP-R386/11, July 2011), specifically Appendix A – Specified EWD. Parts were adapted for use throughout the EWD standards.

3.2
Heavy Vehicle National Law Act 2012

3.3
Heavy Vehicle Fatigue Management National Regulation (HV(FM)NR)

3.4
NHVR Setting the Agenda: 2016 – 2022

3.5
The EWD Policy Framework

3.6
The EWD Privacy Policy

3.7
The EWD Compliance Policy

3.8
The EWD Standards – Schedule A

The following references or the most recent iteration:

3.9
The Australian Road Rules

3.11
Standards Australia 2007, Data elements and interchange formats -Information interchange -Representation of dates and times, AS ISO 8601

3.12
Standards Australia 2017, Document Management – Portable Document Format, AS ISO 32000.1:2017

3.13
Standards Australia 2016, Quality Management Systems – Requirements, AS/NZS ISO 9001

3.14
Standards Australia 2006, Security Techniques – Information Security Management Systems – Requirements, AS/NZS ISO 27001

3.15
Standards Australia 2000, Electromagnetic compatibility (EMC) General - Application and interpretation of fundamental definitions and terms, AS/NZS 61000.1.12000 (R2016)

3.16
International Electrotechnical Commission, Electromagnetic compatibility (EMC) – Part 1: General – Section 1: Application and interpretation of fundamental definitions and terms, IEC/TR EN 61000-1-1

3.17
International Organization for Standardization 2015, Information Technology – Document Container File, ISO/IEC 21320-1:2015

3.18
Rivest, R., The MD5 Message-Digest Algorithm, RFC 1321, DOI 10.17487/RFC1321, April 1992, <https://www.rfc-editor.org/info/rfc1321>

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...Sheet home selfassessment requirements checklistthe following checklist has been developed as a measure for technology providers and developers of candidate electronic work diaries ewds to ensure compliance with the ewd standards specifies stated in nhvr version may inclusive schedule accordance heavy vehicle national law act note all outlined this does not automatically guarantee approval only approved by shall be accepted an alternative diary format written wwd guidelines throughout refers current published verion requirement id is used within ease reference division corresponds relevant section test result outcome tests performed verify system rsquo s each once have completed outcomes must recorded yes no or partial results column explanation objective evidencecomments date when were ddmmyyyy valid against are explain how comply particular on some worksheets sections collapsed help usability check far left side expand displayed applicant details company organisation name trading typ...

EWD Applicant Details


Company Details	This section to be completed

Organisation Name
Trading as Name
Organisation Type
Australian Company Number
Address Details	Physical	Postal
Address Line 1
Address Line 2
Suburb
State
Country
EWD System Details	This section to be completed
Device Name (if applicable)
System Name
System Version Number
Assessment Details	This section to be completed
Assessment Start Date and Time
Assessment End Date and Time
Assessor Name
Assessor Company (if external to applicant)
Assessor Contact Phone
Assessor Email Address

Assessment Summary	x Please do not update this section manually x
	Yes	No	Partial
1. General	Not applicable	Not applicable	Not applicable
2. Design and Operations	0	0	0
3. Technology Provider	0	0	0
4. Enforcement Requirements	0	0	0
5. Data Interoperability	0	0	0
6. Data Specification	0	0	0
7. Work and Rest Options	0	0	0
8. Approvals	0	0	0
9. Definitions	Not applicable	Not applicable	Not applicable

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Self-Assessment Requirements Checklist The following checklist has been developed as a self-assessment measure for technology providers and developers of candidate Electronic Work Diaries (EWDs) to ensure compliance with the EWD Standards. The checklist specifies requirements as stated in the NHVR EWD Standards Version 1.0 - May 2018 (inclusive of the EWD Standards - Schedule A), in accordance with the Heavy Vehicle National Law Act 2012. Note: Compliance with all requirements outlined in this checklist does not automatically guarantee approval. Only EWDs approved by the NHVR shall be accepted as an alternative work diary format to Written Work Diaries (WWD).










Checklist Guidelines 1. Throughout the checklist 'the Standards' refers to the current published verion of the EWD Standards (inclusive of Schedule A). 2. 'Requirement ID' is only used within this checklist for ease of reference. 3. 'Requirement Division' corresponds to relevant requirement division within the EWD Standards. 4. 'Requirement Section' corresponds to the relevant requirement section within the EWD Standards. 5. 'Test Result' refers to the outcome of tests performed to verify system’s compliance with each requirement. 6. Once tests have been completed, the outcomes must be recorded as 'Yes', 'No' or 'Partial' in the 'Test Results' column. 7. Each test must have an explanation in the 'Objective evidence/Comments' section. 8. 'Test Date' refers to the date when tests were completed and must be recorded in the following format - DD/MM/YYYY. 9. A valid test date must be recorded against each requirement with a test result. 10. 'Objective evidence/Comments' are to be used to explain how the candidate system does or does not comply with a particular requirement. 11. On some worksheets, Requirement Sections may be collapsed to help with usability, check each sheet for a + on the far left side to expand sections and ensure all requirements are displayed.

Part 1	General

Requirement Division	Requirement Section	Req ID	Requirement Description	No comment required from applicants
	1. Scope	1.1	The Electronic Work Diary (EWD) Policy Framework establishes the National Heavy Vehicle Regulator’s (the NHVR’s) approach to administering the EWD provisions in the Heavy Vehicle National Law (the HVNL). The framework consists of the following documents which are designed to be read in conjunction with each other: (a) The EWD Policy Framework (b) The EWD Privacy Policy (c) The EWD Compliance Policy (d) The EWD Standards (e) The EWD Standards – Schedule A
		1.2	The EWD Standards (this document an inclusive of EWD Standards – Schedule A) specifies the requirements for EWDs for use as a tool for the safe management of fatigue-related heavy vehicles in accordance with the Heavy Vehicle National Law Act 2012.
		1.3	Work diaries are a regulatory requirement introduced to combat the adverse safety impact of fatigue in the heavy vehicle industry. Only EWDs approved by the NHVR shall be accepted as an alternative work diary format to the Written Work Diary (WWD) as the primary method for keeping records.
		1.4	The use of an EWD approved to these Standards shall not change the legal obligations of the parties in the chain of responsibility. The Heavy Vehicle National Law Act 2012 will take precedence in all matters.
	2. Application	2.1	An EWD is a system that meets all requirements of this Standard and has been accepted by the NHVR. The use of non-approved electronic recording devices must be accompanied by a WWD meeting obligations in accordance with the Heavy Vehicle National Law Act 2012.
	3. Reference documents	3.1	The NHVR acknowledges that the development of the EWD Standard was influenced by the Austroads Research Report: Performance-based Specification for Electronic Work Diary and Heavy Speed Monitoring (AP-R386/11, July 2011), specifically Appendix A – Specified EWD. Parts were adapted for use throughout the EWD standards.
		3.2	Heavy Vehicle National Law Act 2012
		3.3	Heavy Vehicle Fatigue Management National Regulation (HV(FM)NR)
		3.4	NHVR Setting the Agenda: 2016 – 2022
		3.5	The EWD Policy Framework
		3.6	The EWD Privacy Policy
		3.7	The EWD Compliance Policy
		3.8	The EWD Standards – Schedule A
			*The following references or the most recent iteration:*
		3.9	The Australian Road Rules
		3.11	Standards Australia 2007, Data elements and interchange formats -Information interchange -Representation of dates and times, AS ISO 8601
		3.12	Standards Australia 2017, Document Management – Portable Document Format, AS ISO 32000.1:2017
		3.13	Standards Australia 2016, Quality Management Systems – Requirements, AS/NZS ISO 9001
		3.14	Standards Australia 2006, Security Techniques – Information Security Management Systems – Requirements, AS/NZS ISO 27001
		3.15	Standards Australia 2000, Electromagnetic compatibility (EMC) General - Application and interpretation of fundamental definitions and terms, AS/NZS 61000.1.12000 (R2016)
		3.16	International Electrotechnical Commission, Electromagnetic compatibility (EMC) – Part 1: General – Section 1: Application and interpretation of fundamental definitions and terms, IEC/TR EN 61000-1-1
		3.17	International Organization for Standardization 2015, Information Technology – Document Container File, ISO/IEC 21320-1:2015
		3.18	Rivest, R., The MD5 Message-Digest Algorithm, RFC 1321, DOI 10.17487/RFC1321, April 1992, <https://www.rfc-editor.org/info/rfc1321>

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