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picture1_Effective Presentation Ppt 46988 | Csdmeetings


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File: Effective Presentation Ppt 46988 | Csdmeetings
planning for effective meetings planning what do you want from the meeting what do you need to achieve notifying people who is invited set a date and time preparation make ...

icon picture PPTX Filetype Power Point PPTX | Posted on 18 Aug 2022 | 3 years ago
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                Planning for effective meetings
    • Planning
       What do you want from the meeting?
       What do you need to achieve?
    • Notifying people
       Who is invited? 
       Set a date and time
    •  Preparation
       Make an agenda
       Decide what needs to be decided, what needs to be discussed, what 
         needs to be advise
       Allow time for each agenda item
                                                                              2
             Effective meetings (continued)
   • Meeting processes
       Controlling the meeting
       Understanding roles
   • Keeping a record
       Keeping notes from the meeting
       What to do with action items (decisions)
                                                          3
                           Roles
   • Chairperson/convenor
       Prepares and runs the meeting
       Ensures the meeting stays on track and on 
        time
   • Secretary/recorder
       Keeps notes (minutes) during the meeting and 
        writes them up after the meeting
   • Meeting participants
       Have a say, stay involved, listen to each other
                                                          4
                              Quorum
    •A quorum is the number of people required to be present at 
    a meeting before a valid decision can be made
    •A quorum is achieved at a school council meeting  if not less 
    than one half of the members of the school council currently 
    holding office are present and a majority of the members 
    present are not DET employees
    •A parent member who is also a DET employee is counted 
    as a DET representative for quorum purposes
    •In the event of a tied vote, the presiding member has a 
    second or a casting vote.
                                                                    5
                     Members’ responsibilities
    •
     Be on time or send an apology if you are unable to attend
    •
     Listen without interrupting
    •
     Listen to understand
    •
     Think before you speak
    •
     Don’t speak for the sake of it
    •
     Be fair in your criticism
    •
     Make sure you understand what’s been decided
                                                                              6
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...Planning for effective meetings what do you want from the meeting need to achieve notifying people who is invited set a date and time preparation make an agenda decide needs be decided discussed advise allow each item continued processes controlling understanding roles keeping record notes with action items decisions chairperson convenor prepares runs ensures stays on track secretary recorder keeps minutes during writes them up after participants have say stay involved listen other quorum number of required present at before valid decision can made achieved school council if not less than one half members currently holding office are majority det employees parent member also employee counted as representative purposes in event tied vote presiding has second or casting responsibilities send apology unable attend without interrupting understand think speak don t sake it fair your criticism sure s been...

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