Filetype Excel XLSX | Posted on 16 Aug 2022 | 3 years ago
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239x Filetype XLSX File size 0.52 MB Source: www.cvent.com
Sheet 1: Calculator
| Cvent ROI Calculator | Instructions: Choose if you are basing your calculation on company revenue or company transient T&E spend |
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| Initial Assumptions | If Corporate Revenue: 1. Type "Revenue" in A4 2. Input Annual Corporate Revenue in cells C5 - E5 3. Chose industry from drop down box in cell B6 4. Insert Total Annual Meetings in cell C11 5. Potential Savings per year automatically calculates in Row 65 6. Insert Annual cost of Cvent in line 77 7. Technology ROI will calculate in Row 80 |
If Company Transient T&E Spend: 1. Type "Spend" in A4 2. Insert annual T&E spend in cell C7, if available 3. Insert Total Annual Meetings in cell C11 4. Insert Total Cost of Cvent Meetings Management Technology in cell C77 5. Potential Savings per year automatically calculates in Row 65 6. Insert Annual cost of Cvent in line 77 7. Technology ROI will calculate in Row 80 |
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| revenue | Corporate Budget - Overall | Year 1 | Year 2 | Year 3 | ||
| Annual Corporate Revenues - U.S. | ||||||
| Financial Services - 3.9% | $0 | $0 | $0 | |||
| Annual Transient T&E Spend - U.S. | ||||||
| Spend Data | Year 1 | Year 2 | Year 3 | |||
| Annual Meeting Spend | $0 | $0 | $0 | |||
| Meetings Data | ||||||
| Estimated Annual Meetings | ||||||
| Estimated Annual Meeting Attendees | 0 | 0 | 0 | |||
| Annual Adoption Rate | 25% | 50% | 75% | |||
| Managed Spend (based on adoption rate) | $0 | $0 | $0 | |||
| Likely Benchmark Savings Over a Three Year Period | ||||||
| Value Drivers - Likely Benefits | ||||||
| Create Efficiencies Through Automating Manual Processes | Average Savings/Benefit | |||||
| Year 1 | Year 2 | Year 3 | ||||
| TOTAL Annual Benefit | $0 | $0 | $0 | |||
| Sourcing/Procurement | Average Savings/Benefit | |||||
| Year 1 | Year 2 | Year 3 | ||||
| TOTAL Annual Benefit | $0 | $0 | $0 | |||
| Enhanced Visibility and Controls | Intangible Benefits | |||||
| Year 1 | Year 2 | Year 3 | ||||
| TOTAL Annual Benefit | $0 | $0 | $0 | |||
| Increase in Compliance / Reduction in Risk | Average Savings/Benefit | |||||
| Year 1 | Year 2 | Year 3 | ||||
| TOTAL Annual Benefit | $0 | $0 | $0 | |||
| TOTAL SOLUTION VALUE | $0 | $0 | $0 | |||
| ROI ANALYSIS | ||||||
| Cvent Platform Costs | ||||||
| Year 1 | Year 2 | Year 3 | ||||
| TOTAL Cost - Cvent Meetings Management Technology Solution | ||||||
| Year 1 | Year 2 | Year 3 | ||||
| Net Return on Investment | $0 | $0 | $0 | |||
| ROI as a % of Total Cost for Technology | #DIV/0! | #DIV/0! | #DIV/0! | |||
| Create Efficiencies Through Automating Manual Processes |
| Create electronic RFP's; identify appropriate properties/suppliers in one place; compare costs of multiple destinations; RFP responses populate into a side by side comparison; ability to attach Terms & Conditions to the RFP to reduce time spent in legal review |
| Registration Websites - automating attendee registration and speaker management processes and event reporting |
| Reduced time spent on budgets and reconciliation though Cvent's budget tool and integration capabilities with Concur. Ability to easily forecast meeting costs. |
| Manage attendee invitation and response activities, ongoing communications and reminders |
| Reduction in onsite staff through self service onsite kiosk for attendee check-in, badges and payments |
| Deploying Crowd Compass mobile apps at events |
| Online booking tool integration for travel management. Seamless interface for attendees (register for meeting and book travel at one time. Ability to manage Arrival and Departures through booking tool vs. Arrival/Departure dates from hotel. |
| Sourcing/Procurement |
| Supplier consolidation through enablement of a preferred supplier program; ability to prioritize preferred suppliers in Supplier Network database |
| Strategic Hotel Sourcing; negotiated savings from "first rate quoted" |
| Ability to attach standard Terms & Conditions to RFP's; Ability to compare historical rates at venues previously sourced |
| Re-use of cancelled space credits |
| Manage attendee room block for attrition purposes |
| Rebates related to implementation of CV Meeting Card |
| Enhanced Visibility and Controls |
| Approval routing to reduce the likelihood of cancelled meetings and ensure a budget has been established |
| Cost savings from reduction in number of annual meetings (due to approvals, ability to identify any overlap, cancelled meetings due to calendar conflicts) and visibility to cancelled meetings and reuse of space) |
| Real-time visibility into spend and reduce budget overuns. |
| Implementation of meeting policies |
| Report on key metrics at the end of each meeting and key meeting data at the end of each month, year, etc. |
| Increase in Compliance / Reduction in Risk |
| Preferred suppliers helps to eliminate conflicts of interest by driving site selection to preferred suppliers |
| Proactive regulatory compliance |
| Adherance to Personally Identifiable Information regulations. |
| Visibility of attendee location to Risk Management group enables the ability to quickly identify the location of all meeting attendees - Global Duty of Care compliance |
| Reduction in cancellation and attrition penalties due to standard contract Terms & Conditions |
| Store and retain contracts; locate contracts for audit purposes |
| Compliance to document retention policies |
| Adequate insurance coverage in place due to visibility to meetings |
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