Excel Sample Sheet 41649 | Ats Rfp Template

Partial file snippet.

Sheet 1: RFP Instructions 

	
	
	
	
	
	
	
	
		REQUEST FOR PROPOSAL - TALENT ACQUISITION SOLUTION
		[ CUSTOMER NAME ] 
[ RFP CUSTOMER CONTACT NAME & EMAIL ]
		INSERT CUSTOMER LOGO
	
	
		RFP Milestones
		Date
		
INSTRUCTIONS TO ALL RESPONDING VENDORS:

[INSERT CUSTOMER NAME] will be using the following requirements for evaluation of a new talent acquisition solution.

Vendors should address each of the following requirements using the appropriate response key (below), and/or provide a detailed, written response and corresponding pricing where instructed. 

Vendors should NOT submit any marketing materials with their response or in lieu of providing a response. 

Vendors should NOT modify this template in any way. 

Failure to follow these instructions will result in disqualification.

Please direct all inquiries and completed responses to our RFP contact listed above. 



		
	
		RFP Release / Sent to Vendors
		1/1/2022
		
	
		Question Submission Deadline
		

		
	
		Q&A Released to Vendors
		

		
	
		Vendor Response Deadlines
		

		
	
		Evaluation Timeline
		

		
	
		Advancement to Demo/OnSite - Vendors Notified
		

		
	
		Demos Scheduled with Selected Vendors
		

		
	
		Vendor of Choice (VOC) Selected and Notified
		

		
	
		Contract Negotiations
		

		
	
		Implementation Start
		

		
	
		

		
	
		
 
		
		

		

		

		

		

	
	
		

		

		

		

		

	
	
		

		

		

		

		

	
	
		

		

		

		

		

	
	
		

		

		

		

		

	
	
		

		

		

		

		

	
	
		

		

		

		

		

	
	
		

		

		

		

		

	
	
		

		

		

		

		

	
	
		

		

		

		

		

	
	
		

		

		

		

		

	



Sheet 2: Talent Acquisition

	
	
	
	
	
	
	
		Solution Requirements
		Response Key
		S = Standard (Out-of-the-Box)
PM = Partially Meets Stated Requirement 
AC = Available, but Requires Additional Cost
N = Not Offered
C = Custom (Requires Custom Build)
F = Future Function (Provide Release Date)
	
	
		ID
		Talent Acquisition
		Vendor
Response
		Vendor Explanation
Provide additional detail
when response is PM, AC, C, or F
		
	
		
	
		SOURCING & ADVERTISING
		
	
		1 
		Leverage advanced search capabilities across integrated resume databases for expanded candidate discovery
		

		

		
	
		2 
		Linkedin Recruiter System Connect (RSC) integration available for user's with LinkedIn Recruiter accounts
		

		

		
	
		3 
		Access and purchase pre-integrated sourcing tools from within the solution that include Entelo, WebClipDrop, YBorder, and others, and  import sourcing leads directly into the solution
		

		

		
	
		4 
		Measure and track sourcing investments from within the system across all channels including advertising channels, websites, and referrals, and display in a dashboard that enables users to easily export on-demand
		

		

		
	
		5 
		Enable external and internal candidates to register and subscribe to personalized job alerts instantly notifying prospective applicants of new job matches
		

		

		
	
		6 
		Create custom candidate tags and attach to leads or candidates for better organization and search of talent pipelines
		

		

		
	
		7 
		Ability to centrally manage all job board contracts
		

		

		
	
		8 
		Offers programattic advertising solution
		

		

		
	
		9 
		Easily purchase job board contracts
		

		

		
	
		CRM
		
	
		10 
		Leverage advanced search capabilities across integrated resume databases for expanded candidate discovery
		

		

		
	
		11 
		Funnel and organize candidates into talent communities built around configurable parameters like location, skills, education, experience, etc. 
		

		

		
	
		12 
		Create and schedule branded email campaigns to engage passive applicants before they apply and/or nurture talent pools for upcoming opportunities
		

		

		
	
		13 
		Measure the effectiveness of outreach efforts with basic insights and tracking data
		

		

		
	
		14 
		Mobile application (for both iOS and Android) that allows field events teams to build strong talent pipelines at college fairs, campus events, or meetups, as well as accept in-person resumes from "walk-ins" when used as a kiosk set-up
		

		

		
	
		RECRUITMENT MARKETING & CAREER PAGES
		
	
		15 
		Easily create job ads and job templates within the solution that are localized, branded, mobile-responsive, SEO-optimized and video-enabled
		

		

		
	
		16 
		Deploy out-of-the-box localized and branded career pages, event pages, candidate portals, emails/messaging templates and offer letters that neither require nor involve vendor support or additional coding
		

		

		
	
		17 
		Out-of-the-box, fully mobile candidate experience for searching jobs, consuming ad content, and applying directly from any mobile device 
		

		

		
	
		18 
		Synchronize all jobs to company Facebook page
		

		

		
	
		19 
		Easily advertise and post internal, external, and even private job ads to any job board directly from within the solution UI
		

		

		
	
		20 
		Distribute job ads to free aggregators and search engines automatically, without requiring any integrations or additional costs.
		

		

		
	
		21 
		Sync internal and external job ads directly to career website or corporate webpage using self-configurable widget that neither requires nor involves vendor support or additional coding
		

		

		
	
		22 
		Share job opportunities to social media including Facebook, Twitter, and LinkedIn from within the solution UI, as well as solution supports Google Jobs Search integration prioritizing customer jobs in Google search result for maximum exposure. 
		

		

		
	
		23 
		Easily configure distinct experiences for multiple brands within the same instance for all career pages, job ads, portals, messages and offer letters
		

		

		
	
		24 
		Manage media spend, monitor job ad performance, and advertise to any job board worldwide from directly within the solution UI and without requiring additional integrations
		

		

		
	
		APPLICANT TRACKING
		
	
		25 
		Track and manage an applicant's entire journey from one candidate record that displays identifiable candidate statuses, other jobs applied, message history, interactions, and associated talent pools.
		

		

		
	
		26 
		Import applicants one at a time or en mass using simple drag-and-drop tools and assign to a specific requisition or talent pool. Solution will automatically parse incoming resumes whether manually added, uploaded as single resume or uploaded in bulk.
		

		

		
	
		27 
		Export LinkedIn profiles in 1-click to a specific requisition in the solution, and sync all LinkedIn In-Mail exchanges and prospect notes to solution candidate profile. 
		

		

		
	
		28 
		Tailor the application process for each job, department, and/or brand with configurable screening questions and question sets, knockout questions, and pre-integrated assessment tools. 
		

		

		
	
		29 
		Personalize, schedule, and send auto-reply messages at various stages of the application process, while capturing all correspondence and message history in the candidate record.
		

		

		
	
		30 
		Take bulk actions on applicants including bulk messaging, bulk rejecting, adding or removing in bulk, sharing in bulk with your hiring team, and setting bulk reminders to check-in with candidates at a later date.
		

		

		
	
		31 
		Use keywords, Boolean search, and advanced filters to search and manage candidates by location, proximity, title, application status, education and disposition code.
		

		

		
	
		32 
		View, track, and manage candidate sources, as well as create custom sources for specific recruiting events, campaigns, or job fairs. 
		

		

		
	
		33 
		Manage external recruitment agencies and external recruiters from directly within the solution with the ability to send assignments, receive agency-referred candidates, provide feedback and track agency performance.
		

		

		
	
		34 
		Centralize all email communications in one place with two-way email gateway that supports Outlook, Gmail, AppleMail, Yahoo, Hotmail, .edu email servers and all other email providers.
		

		

		
	
		EMPLOYEE MOBILITY 
		
	
		35 
		Create internal-only job ads for employees that are published to an internal career portal or corporate intranet
		

		

		
	
		36 
		Clearly detect, visibly-identify, and track employees separately and apart from external applicants in the solution
		

		

		
	
		37 
		Employees can subscribe to job alerts for internal-only career pages
		

		

		
	
		38 
		Employees can search for internal jobs using faceted search options via a vendor-hosted or company created internal jobs portal
		

		

		
	
		39 
		Employees can view their applications, check status and update their employee-applicant profile in the solution
		

		

		
	
		40 
		Create internal-only screening questions to support internal job ads with the ability to view them from employee applications
		

		

		
	
		41 
		Pre-fill profile skills and experience via API integration to downstream HRIS vendors
		

		

		
	
		42 
		Create internal job widgets to be placed on company intranet and corporate pages inclusive of basic search and filtering functionalities
		

		

		
	
		43 
		Employees can leverage their social media profiles to quickly apply to internal positions in one-click
		

		

		
	
		44 
		Employees can apply to internal positions using their vendor profile and skills in one-click
		

		

		
	
		INTERVIEW MANAGEMENT 
		
	
		45 
		Review all interviewers' calendars at one time using side-by-side calendar comparison for scheduling a multiple-participant interview
		

		

		
	
		46 
		Identify the type of interview scheduled for the candidate by selecting from a drop down list that describes the purpose and format of the interview (e.g. Phone Screen, Onsite, Video Interview, etc.)
		

		

		
	
		47 
		Ability to customize interview types for non-traditional interview formats (e.g. Coffee Screen, Lunch Interview, Portfolio Review, Q&A, etc)
		

		

		
	
		48 
		Book interview rooms and resources directly from the solution when scheduling interviews
		

		

		
	
		49 
		Integrate with Google Calendar, Microsoft Exchange, Outlook 365 and Microsoft Office enabling a scheduler to verify and check from within the platform whether interview participants are free/busy 
		

		

		
	
		50 
		Change or cancel interviews from within the solution and ensure those changes are reflected in the interview participants' calendars
		

		

		
	
		51 
		Automatically send interviewers the full interview schedule, scorecard, candidate's profile and enable then to accept or decline the interview invite from email, mobile, and from within the solution
		

		

		
	
		52 
		Create structured interview evaluations of candidates by creating customized interview scorecards that may also be saved and reused later
		

		

		
	
		53 
		Create a competency library for your organization to use across scorecards, including questions for interviewers to ask during interviews
		

		

		
	
		54 
		Ability to rank and compare candidates side-by-side and provide written feedback by interviewers within the solution and from any device
		

		

		
	
		55 
		Interview self-scheduling for candidates to select open interview time slots
		

		

		
	
		OFFER & HIRE
		
	
		56 
		Create, manage, and track a digital offer process from directly within the solution
		

		

		
	
		57 
		Build a template library for standardizing offer letters and create offer letter templates specific to department, region, brand, role, or other criteria
		

		

		
	
		58 
		Create, update, preview, save, and modify offer letters directly from within the solution
		

		

		
	
		59 
		Generate and send offers via email from within the solution
		

		

		
	
		60 
		Create approval chains  for sending offer letters that let approvers accept or decline the offer from their email or mobile device and track the status of the approvals within the solution
		

		

		
	
		61 
		Configure approvals in parallel or sequential order and allow approvers to comment when they accept or decline
		

		

		
	
		62 
		Include attachments and send offer letters with DocuSign, and monitor signature progress from within the solution
		

		

		
	
		63 
		Generate new hire form when candidate is marked "hired"
		

		

		
	
		64 
		Synchronize new hire's information from solution directly to HRIS  
		

		

		
	
		65 
		Onboarding process can be initiated from directly within the solution without requiring an additional integration
		

		

		
	
		REFERRALS MANAGEMENT
		
	
		66 
		Employees may submit referrals to specific jobs and monitor the progress of their referral directly from the solution's Referral Portal
		

		

		
	
		67 
		Generate a unique referral link to share a specific job on social networks, email, or as part of a referral campaign
		

		

		
	
		68 
		Referrals are clearly identified as "leads" in solution and marked with referrer's name enabling hiring teams to recognize and take further action
		

		

		
	
		69 
		Users can track, identify, and manage referral sources within the solution
		

		

		
	
		70 
		Ability to update referral source to properly attribute credit for referrals
		

		

		
	
		71 
		Request referrals directly from within the solution as a step in the  job creation process 
		

		

		
	
		72 
		Referrers may opt to manually enter a referral into the solution using a valid name and email address and prompting an email notification to the referral to take action if interested
		

		

		
	
		73 
		Referrals leaderboard lets hiring teams identify and track top referrers to help manage rewards or referral bonus programs
		

		

		
	
		74 
		Hiring teams may make notes and provide feedback to the referrers from within the solution
		

		

		
	
		75 
		Run and export referrals report from solution in 1-click
		

		

		



Sheet 3: Enterprise Platform

	
	
	
	
	
	
	
	
		Solution Requirements
		Response Key
		S = Standard (Out-of-the-Box)
PM = Partially Meets Stated Requirement 
AC = Available, but Requires Additional Cost
N = Not Offered
C = Custom (Requires Custom Build)
F = Future Function (Provide Release Date)
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		ID
		Enterprise Platform
		Vendor
Response
		Vendor Explanation
Provide additional detail only
when response is PM, AC, C, or F
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		MOBILE 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		1 
		Solution offers native mobile app that supports both iOS and Android devices
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		2 
		Solution offers mobile-responsive job posts that do not require separate configuration (for HR) or an app installation (for applicants)
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		3 
		Solution job ads and apply process, including screening questions, are fully mobile-responsive 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		4 
		Solution offers fully mobile-responsive career site and landing pages
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		5 
		Solution offers 1-click mobile apply and expression of interest for candidates
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		6 
		User experience is consistent and provides ease of use across all preferred devices - mobile, tablet, laptop for both users and candidates                                                                                                                                                                                                                                         
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		7 
		Users can rate candidates on mobile app either by typing or using voice recognition technology
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		8 
		Users can search for, message, or call candidates from the mobile app
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		9 
		Users can approve and reject offers, requisitions, and candidates from mobile app
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		10 
		Users can manage entire browser application via mobile browser if user elects to do so
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		COMPLIANCE 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		11 
		Manage data privacy policies and data retention periods from a centralized compliance dashboard within the solution for localized compliance 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		12 
		Set data retention periods within the solution for each country of operation to schedule the automatic deletion of candidate's personal data in accordance with applicable privacy laws and regulations
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		13 
		Add and configure separate privacy policies within the solution for each country where jobs are posted 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		14 
		Solution links our privacy policy on the job application, providing notice to prospective applicants and candidates as to how their data is processed by both the customer and vendor
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		15 
		Solution lets candidates manage their personal data, including control over 'data portability' and the 'right to be forgotten' in accordance with GDPR and related candidate-centric data privacy laws
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		16 
		Candidates can provide explicit consent to how their data is used and solution records and tracks consent for reference and reporting in accordance with data privacy regulations
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		17 
		Solution collects EEO and OFCCP data during the application process with built-in screening questions and related compliance reports
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		18 
		Download on-demand EEO and Applicant Flow reports directly from within the solution
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		19 
		Meet international language requirements for job ads and screening questions with multilingual postings and screening questions
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		20 
		1-click in-product job distribution to diversity, military, women and minority job boards sources
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		CONFIGURATION
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		21 
		Configure unlimited hiring workflows and manage multiple workflows from within the product, structured by department, brand, country, position, and other user-specific criteria.
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		22 
		Create custom candidate fields for capturing and recording candidate-specific information that is easily accessible from the candidate's application/record 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		23 
		Use configurable org fields to manage unique recruiting workflows for different  departments or locations, and for multiple brands
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		24 
		Configure a multilingual candidate experience for both desktop and mobile from within the solution and without reliance on vendor support
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		25 
		Configure a localized, multilingual end user experience acros the solution to support global teams from within the solution and without reliance on vendor support
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		26 
		Create custom access groups for different user roles to expand system access globally and/or restrict data access to the appropriate teams
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		27 
		Create custom candidate sources to track non-traditional sources of candidates - e.g. corporate events, meetup, private sourcing effort
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		28 
		Create and build custom screening question sets specific to roles, brands, departments, or other user-specific criteria
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		29 
		Replicate complex internal structures with cascading dependent job fields to ensure organizational business units are accurately replicated within workflows and end users are provided a better user experience.
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		30 
		Create and leverage a library of job and message templates for different roles, departments, brands and orgs,
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		GLOBAL 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		31 
		Solution is a Software-as-a-Service (SaaS) product accessible from any web-browser
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		32 
		Solution is cloud-based and fully hosted, maintained and secured with state-of-the-art SaaS infrastructure
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		33 
		Global cloud-hosting options available including E.U., U.S., Russia, and Chinese proxy to support customer compliance needs
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		34 
		Solution stores candidate profiles on Russian servers for compliance with Russian local privacy regulations.
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		35 
		Solution offers strong performance and uptime behind Chinese firewall with designated proxy service to Chinese end users (hiring teams) and candidates
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		36 
		Solution vendor provides guaranteed 24/7/365 availability, 99.9% response time and 24hr recovery time across all major countries with service penalties
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		37 
		Manage and track candidates across multiple applications and communities from one global candidate record (e.g. Universal Profile)
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		38 
		Assign users to global organizations and groups for easy information sharing while maintaining appropriate permissions.
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		39 
		Solution offers a localized user experience for hiring teams in 10 key languages
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		40 
		Leverage 20+ languages to deliver a great candidate experience in local languages across all your markets. Includes localized websites, job ads, applications and job alerts.
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		EXTENSIBILITY 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		41 
		Standard authentication using email and password, as well as supports single sign-on (SSO), specifically SAML-based and OAuth-based
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		42 
		RESTful Developer APIs for customers to develop bespoke integrations and applications enhancing the solution experience or for easily integrating customers' preferred vendors
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		43 
		Audit API for monitoring and reporting on events and actions (e.g. audit trails) within user accounts
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		44 
		Pre-integrated, easy-to-configure HRIS connectors that enable bespoke integrations of solution to our HRIS
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		45 
		Scheduled core data sync of all jobs and position information (cost center, locations, salary grade, etc.) enabling data consistency across all integrated HR systems
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		46 
		Configuration sync, specifically for importing, exporting & updating solution configurations to core HR systems
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		47 
		Access to hub or marketplace of pre-integrated recruiting partners for access to services that must include: background check, video interviews, skills assessments and reference checks
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		48 
		Pre-integrated connector to Tableau for exporting and importing different recruiting datasets and/or related BI Connector tool
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		50 
		Solution scales automatically with no caps or limits on data volume, users, records, or candidates. 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		SECURITY
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		51 
		Real-time access to an Audit API for reporting on key events happening in a customer's account
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		52 
		Data is encrypted in transit and at rest
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		53 
		Data separation in multi-tenant system is secured by a dedicated authorization engine and by additional protections provided by cloud-hosting provider
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		54 
		GDPR compliance: Vendor provides option for data hosting in EU data centers to limit/prevent cross-border data transfers 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		55 
		GDPR compliance: platform allows data subjects (applicants) to manage, export, and delete their data
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		57 
		GDPR Compliance: Vendor has an appointed Data Protection Officer (DPO)
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		59 
		Vendor's platform/solution is certified by the following security certifications: ISO 27001
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		60 
		Vendor's physical locations and offices are ISO 27001-certified
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		61 
		Vendor's data center is certified by the following security certifications: 
ISO 27018
ISO 9001 
SOC-2 compliant,
PCI DSS Level 1-certified
FISMA-certified
DIACAP-certified
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		62 
		Vendor's platform/application supports Web SSO (SAML 2.0)
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		63 
		Files uploaded to the platform are automatically scanned for viruses on upload and download
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		64 
		Production data and backup data is stored in physically-separated but logically-connected data centers
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		65 
		Secure SDLC is implemented in code development
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		66 
		Vendor uses redundant infrastructure spread across multiple (at least two) physically isolated data-centers.
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		67 
		As part of vendor's disaster recovery, traffic is redirected in real-time to the secondary data center in case the primary data center fails.
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		68 
		Vendor's infrastructure is securely protected by Intrusion Detection and Prevention System
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		69 
		Vendor's platform is protected with Web Application Firewall (WAF)
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		70 
		Only whitelisted file types may be uploaded to platform/application  
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		71 
		Vendor conducts external penetration tests on platform at least twice a year
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		72 
		Customer may perform own penetration tests on vendor platform upon request
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		73 
		Vendor conducts internal penetration tests at least once a month
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		74 
		Vendor conducts Business Continuity Plan (BCP) and Disaster Recovery Plan (DRP) tests at least once a year
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		75 
		Vendor Conducts social engineering tests at least once a year
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		76 
		Vendor's security governance is based on risk assessment.
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		77 
		Vendor has Information Security Management System (ISMS) implemented across entire organization
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		78 
		In the event of a data breach, vendor has implemented a breach notification procedure and customers are notified within 24 hours in accordance with global data privacy regulations. 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		79 
		Vendor has security governance structure  implemented across entire organization
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		80 
		Vendor has implemented an Emergency Incident Procedure (EIP) and tests on a monthly cadence. 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		81 
		Vendor prepares a Root Cause Analysis for each incident that is available on-demand 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		82 
		Vendor conducts periodic security trainings for every employee
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		83 
		Vendor guarantees the resolution of critical bugs (including security) is started within 24 hours of discovery
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		84 
		Vendor has implemented a Vendor Management Process for third-party vendors/data sub-processors and performs regular audits of both
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		85 
		Vendor uses a Security Information and Event Management (SIEM) solution
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		86 
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		Vendor releases, updates, and deploys new features within the solution in a hot-deployment mode, requiring no maintenance downtimes or degradation of service,

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...Sheet rfp instructions request for proposal talent acquisition solution insert customer logo milestones date to all responding vendors will be using the following requirements evaluation of a new solutionvendors should address each appropriate response key below andor provide detailed written and corresponding pricing where instructed not submit any marketing materials with their or in lieu providing modify this template way failure follow these result disqualificationplease direct inquiries completed responses our contact listed above release sent question submission deadline q amp released vendor deadlines timeline advancement demoonsite notified demos scheduled selected choice voc contract negotiations implementation start s standard outofthebox pm partially meets stated requirement ac available but requires additional costn offeredc custom build f future function id vendorresponse explanationprovide detailwhen is c sourcing advertising leverage advanced search capabilities across i...

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REQUEST FOR PROPOSAL - TALENT ACQUISITION SOLUTION		[ CUSTOMER NAME ] [ RFP CUSTOMER CONTACT NAME & EMAIL ]	INSERT CUSTOMER LOGO
RFP Milestones	Date	INSTRUCTIONS TO ALL RESPONDING VENDORS: [INSERT CUSTOMER NAME] will be using the following requirements for evaluation of a new talent acquisition solution. Vendors should address each of the following requirements using the appropriate response key (below), and/or provide a detailed, written response and corresponding pricing where instructed. Vendors should NOT submit any marketing materials with their response or in lieu of providing a response. Vendors should NOT modify this template in any way. Failure to follow these instructions will result in disqualification. Please direct all inquiries and completed responses to our RFP contact listed above.
RFP Release / Sent to Vendors	1/1/2022
Question Submission Deadline
Q&A Released to Vendors
Vendor Response Deadlines
Evaluation Timeline
Advancement to Demo/OnSite - Vendors Notified
Demos Scheduled with Selected Vendors
Vendor of Choice (VOC) Selected and Notified
Contract Negotiations
Implementation Start

Solution Requirements				Response Key	S = Standard (Out-of-the-Box) PM = Partially Meets Stated Requirement AC = Available, but Requires Additional Cost N = Not Offered C = Custom (Requires Custom Build) F = Future Function (Provide Release Date)
ID	Talent Acquisition	Vendor Response	Vendor Explanation Provide additional detail when response is PM, AC, C, or F
ID	Talent Acquisition	Vendor Response
SOURCING & ADVERTISING
1	Leverage advanced search capabilities across integrated resume databases for expanded candidate discovery
2	Linkedin Recruiter System Connect (RSC) integration available for user's with LinkedIn Recruiter accounts
3	Access and purchase pre-integrated sourcing tools from within the solution that include Entelo, WebClipDrop, YBorder, and others, and import sourcing leads directly into the solution
4	Measure and track sourcing investments from within the system across all channels including advertising channels, websites, and referrals, and display in a dashboard that enables users to easily export on-demand
5	Enable external and internal candidates to register and subscribe to personalized job alerts instantly notifying prospective applicants of new job matches
6	Create custom candidate tags and attach to leads or candidates for better organization and search of talent pipelines
7	Ability to centrally manage all job board contracts
8	Offers programattic advertising solution
9	Easily purchase job board contracts
CRM
10	Leverage advanced search capabilities across integrated resume databases for expanded candidate discovery
11	Funnel and organize candidates into talent communities built around configurable parameters like location, skills, education, experience, etc.
12	Create and schedule branded email campaigns to engage passive applicants before they apply and/or nurture talent pools for upcoming opportunities
13	Measure the effectiveness of outreach efforts with basic insights and tracking data
14	Mobile application (for both iOS and Android) that allows field events teams to build strong talent pipelines at college fairs, campus events, or meetups, as well as accept in-person resumes from "walk-ins" when used as a kiosk set-up
RECRUITMENT MARKETING & CAREER PAGES
15	Easily create job ads and job templates within the solution that are localized, branded, mobile-responsive, SEO-optimized and video-enabled
16	Deploy out-of-the-box localized and branded career pages, event pages, candidate portals, emails/messaging templates and offer letters that neither require nor involve vendor support or additional coding
17	Out-of-the-box, fully mobile candidate experience for searching jobs, consuming ad content, and applying directly from any mobile device
18	Synchronize all jobs to company Facebook page
19	Easily advertise and post internal, external, and even private job ads to any job board directly from within the solution UI
20	Distribute job ads to free aggregators and search engines automatically, without requiring any integrations or additional costs.
21	Sync internal and external job ads directly to career website or corporate webpage using self-configurable widget that neither requires nor involves vendor support or additional coding
22	Share job opportunities to social media including Facebook, Twitter, and LinkedIn from within the solution UI, as well as solution supports Google Jobs Search integration prioritizing customer jobs in Google search result for maximum exposure.
23	Easily configure distinct experiences for multiple brands within the same instance for all career pages, job ads, portals, messages and offer letters
24	Manage media spend, monitor job ad performance, and advertise to any job board worldwide from directly within the solution UI and without requiring additional integrations
APPLICANT TRACKING
25	Track and manage an applicant's entire journey from one candidate record that displays identifiable candidate statuses, other jobs applied, message history, interactions, and associated talent pools.
26	Import applicants one at a time or en mass using simple drag-and-drop tools and assign to a specific requisition or talent pool. Solution will automatically parse incoming resumes whether manually added, uploaded as single resume or uploaded in bulk.
27	Export LinkedIn profiles in 1-click to a specific requisition in the solution, and sync all LinkedIn In-Mail exchanges and prospect notes to solution candidate profile.
28	Tailor the application process for each job, department, and/or brand with configurable screening questions and question sets, knockout questions, and pre-integrated assessment tools.
29	Personalize, schedule, and send auto-reply messages at various stages of the application process, while capturing all correspondence and message history in the candidate record.
30	Take bulk actions on applicants including bulk messaging, bulk rejecting, adding or removing in bulk, sharing in bulk with your hiring team, and setting bulk reminders to check-in with candidates at a later date.
31	Use keywords, Boolean search, and advanced filters to search and manage candidates by location, proximity, title, application status, education and disposition code.
32	View, track, and manage candidate sources, as well as create custom sources for specific recruiting events, campaigns, or job fairs.
33	Manage external recruitment agencies and external recruiters from directly within the solution with the ability to send assignments, receive agency-referred candidates, provide feedback and track agency performance.
34	Centralize all email communications in one place with two-way email gateway that supports Outlook, Gmail, AppleMail, Yahoo, Hotmail, .edu email servers and all other email providers.
EMPLOYEE MOBILITY
35	Create internal-only job ads for employees that are published to an internal career portal or corporate intranet
36	Clearly detect, visibly-identify, and track employees separately and apart from external applicants in the solution
37	Employees can subscribe to job alerts for internal-only career pages
38	Employees can search for internal jobs using faceted search options via a vendor-hosted or company created internal jobs portal
39	Employees can view their applications, check status and update their employee-applicant profile in the solution
40	Create internal-only screening questions to support internal job ads with the ability to view them from employee applications
41	Pre-fill profile skills and experience via API integration to downstream HRIS vendors
42	Create internal job widgets to be placed on company intranet and corporate pages inclusive of basic search and filtering functionalities
43	Employees can leverage their social media profiles to quickly apply to internal positions in one-click
44	Employees can apply to internal positions using their vendor profile and skills in one-click
INTERVIEW MANAGEMENT
45	Review all interviewers' calendars at one time using side-by-side calendar comparison for scheduling a multiple-participant interview
46	Identify the type of interview scheduled for the candidate by selecting from a drop down list that describes the purpose and format of the interview (e.g. Phone Screen, Onsite, Video Interview, etc.)
47	Ability to customize interview types for non-traditional interview formats (e.g. Coffee Screen, Lunch Interview, Portfolio Review, Q&A, etc)
48	Book interview rooms and resources directly from the solution when scheduling interviews
49	Integrate with Google Calendar, Microsoft Exchange, Outlook 365 and Microsoft Office enabling a scheduler to verify and check from within the platform whether interview participants are free/busy
50	Change or cancel interviews from within the solution and ensure those changes are reflected in the interview participants' calendars
51	Automatically send interviewers the full interview schedule, scorecard, candidate's profile and enable then to accept or decline the interview invite from email, mobile, and from within the solution
52	Create structured interview evaluations of candidates by creating customized interview scorecards that may also be saved and reused later
53	Create a competency library for your organization to use across scorecards, including questions for interviewers to ask during interviews
54	Ability to rank and compare candidates side-by-side and provide written feedback by interviewers within the solution and from any device
55	Interview self-scheduling for candidates to select open interview time slots
OFFER & HIRE
56	Create, manage, and track a digital offer process from directly within the solution
57	Build a template library for standardizing offer letters and create offer letter templates specific to department, region, brand, role, or other criteria
58	Create, update, preview, save, and modify offer letters directly from within the solution
59	Generate and send offers via email from within the solution
60	Create approval chains for sending offer letters that let approvers accept or decline the offer from their email or mobile device and track the status of the approvals within the solution
61	Configure approvals in parallel or sequential order and allow approvers to comment when they accept or decline
62	Include attachments and send offer letters with DocuSign, and monitor signature progress from within the solution
63	Generate new hire form when candidate is marked "hired"
64	Synchronize new hire's information from solution directly to HRIS
65	Onboarding process can be initiated from directly within the solution without requiring an additional integration
REFERRALS MANAGEMENT
66	Employees may submit referrals to specific jobs and monitor the progress of their referral directly from the solution's Referral Portal
67	Generate a unique referral link to share a specific job on social networks, email, or as part of a referral campaign
68	Referrals are clearly identified as "leads" in solution and marked with referrer's name enabling hiring teams to recognize and take further action
69	Users can track, identify, and manage referral sources within the solution
70	Ability to update referral source to properly attribute credit for referrals
71	Request referrals directly from within the solution as a step in the job creation process
72	Referrers may opt to manually enter a referral into the solution using a valid name and email address and prompting an email notification to the referral to take action if interested
73	Referrals leaderboard lets hiring teams identify and track top referrers to help manage rewards or referral bonus programs
74	Hiring teams may make notes and provide feedback to the referrers from within the solution
75	Run and export referrals report from solution in 1-click

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