Filetype Excel XLSX | Posted on 15 Aug 2022 | 3 years ago
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232x Filetype XLSX File size 0.17 MB Source: eocr.virginia.edu
Sheet 1: Overview
| Applicant Tracking Tool | ||||||||||||||||||
| Requistion Number | ||||||||||||||||||
| UVA Job Title | ||||||||||||||||||
| Hiring Department | ||||||||||||||||||
| Name | ||||||||||||||||||
| Role | ||||||||||||||||||
| As a federal contractor the University of Virginia is required to keep accurate records of those persons who apply for employment. This applicant tracking tool is provided such that hiring managers/search chairs and other search committee members can accurately record, and communicate to HR representatives, all aspects of the screening, interview and selection process. This workbook contains sheets for tracking applicant status information, documenting reference checks, and provides applicant status definitions. The workbook should be submitted to the HR representative for use in keying applicant status information into the applicant tracking system. The applicant tracking tool is not a required document for the search process, but is provided to ensure effective communication between hiring managers and HR representatives, to educate committees on the type of information they should be documenting throughout the hiring process, and provide a standardized tool for recording reference checks. Departments may keep the applicant tracking tool as part of the search file, but the system must be updated to reflect the final status for all applicants. |
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| Disposition List | ||||||||||||||||||
| Accepted another Uva Position | ||||||||||||||||||
| Accepted outside Uva Position | ||||||||||||||||||
| Applied Post Selection | ||||||||||||||||||
| Declined Interview | ||||||||||||||||||
| Declined Staff Offer | ||||||||||||||||||
| Does not Meet Required Qualifications - No Email | ||||||||||||||||||
| Does not Meet Required Qualifications - Send Email | ||||||||||||||||||
| Hiring Official/Search Chair Approval for Offer-Alternate Declined | ||||||||||||||||||
| Hiring Official/Search Chair Approval for Offer Declined | ||||||||||||||||||
| Hiring Official/Search Chair Approved for Offer | ||||||||||||||||||
| Hiring Official/Search Chair Approved for Offer-Alternate | ||||||||||||||||||
| Hiring Proposal Canceled | ||||||||||||||||||
| In-Person Interview Scheduled | ||||||||||||||||||
| Interviewed, Selected for Hire | ||||||||||||||||||
| Interviewed Not Selected | ||||||||||||||||||
| No Show for Interview | ||||||||||||||||||
| Not Selected for Interview - send email | ||||||||||||||||||
| Not Selected for Interview-no email | ||||||||||||||||||
| Pending Approval for Offer Declined | ||||||||||||||||||
| Pending Approval for On-Grounds Interview Declined | ||||||||||||||||||
| Pending Department Approval for Offer-Alternate | ||||||||||||||||||
| Pending Department Approval for On-Grounds Interview | ||||||||||||||||||
| Pending Department Approval for Offer | ||||||||||||||||||
| Pending VP/Dean Approval for Offer | ||||||||||||||||||
| Pending VP/Dean Approval for Offer-Alternate | ||||||||||||||||||
| Phone Interview Scheduled | ||||||||||||||||||
| Referred (Under Department Review) | ||||||||||||||||||
| Request for On-Grounds Interview Approved | ||||||||||||||||||
| Request for On-Grounds Interview Declined | ||||||||||||||||||
| Withdrawal- No Interest | ||||||||||||||||||
| Yes | In-Person/On-Grounds | Hiring Manager | ||||||||||||||||
| No | Phone | Search Chair | ||||||||||||||||
| Video Conferencing (ex. Skype) | Search Committee Member | |||||||||||||||||
| Conference or other meeting | HR Representative | |||||||||||||||||
| Both off-site and in-person | ||||||||||||||||||
| Job-Related Experience | ||||||||||||||||||
| Job-Related Education | ||||||||||||||||||
| Job-Related Education | ||||||||||||||||||
| Job-Related Experience | ||||||||||||||||||
| Preferred Certification/License | ||||||||||||||||||
| Other | ||||||||||||||||||
| Accepted another Position | ||||||||||||||||||
| Best Qualified-Education | ||||||||||||||||||
| Best Qualified-Experience | ||||||||||||||||||
| Best Qualified-KSAs | ||||||||||||||||||
| Job-Related Education | ||||||||||||||||||
| Job-Related Experience | ||||||||||||||||||
| Knowledge/Skills/Abilities | ||||||||||||||||||
| Not Best Qualified-Education | ||||||||||||||||||
| Not Best Qualified-Experience | ||||||||||||||||||
| Not Best Qualified-KSAs | ||||||||||||||||||
| Not able to start by date | ||||||||||||||||||
| Poor references | ||||||||||||||||||
| Position Filled | ||||||||||||||||||
| Posting is no longer active | ||||||||||||||||||
| Preferred Qualifications Not Met | ||||||||||||||||||
| Other | ||||||||||||||||||
| Does Not Meet | ||||||||||||||||||
| Meets | ||||||||||||||||||
| Somewhat Exceeds | ||||||||||||||||||
| Significantly Exceeds | ||||||||||||||||||
| Applicant First Name | Applicant Last Name | Meets Minimum Qualifications | Reason | Meets Preferred Qualifications | Reason | Application Review Date | Reviewer | Selected for Interview | Reason | Type of Interview | Date(s) of Interview(s) | Selected for Offer | Reason | Final Applicant Status | Reason | Notes/Comments |
| Screening Applicants When reviewing applications all persons selected to evaluate applicants should have the same process and criteria for determining the best candidate for a position. Screening criteria will usually be taken from the job requirements listed in the position description. Use the spaces below to identify the primary criteria by which applications were screened by entering the information into one of the available columns. This screening sheet can accommodate up to 5 required and 5 preferred screening criterion. |
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| Applicant Name | Required | Insert required qualification | Insert required qualification | Insert required qualification | Insert required qualification | Insert required qualification | Preferred | Insert Preferred Qualification | Insert Preferred Qualification | Insert Preferred Qualification | Insert Preferred Qualification | Insert Preferred Qualification | Notes/Comments |
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