Sheet 1: Instructions

	
	
	
	
	

		
PROGRAM PLANNER
		
	

		


		


		


		


	
	

		
Purpose
		
	

		
The Program Planner supports the following documents at the planning Stage:
		
	

		
- Planning document
		
	

		
- High-Level and Detailed Budget 
		
	

		


		


		


		


	
	

		
The Program Planner supports the following documents at the Periodic Reporting Template Stage:
		
	

		
- Progress Section of: Periodic Reporting  
		
	

		


		


		


		


	
	

		
Program Planner
		
	

		
The Gantt Chart is a program planning tool that illustrates the timing of tasks required to complete an intervention. Each set of tasks should be group by an activity. Tasks may run sequentially, in parallel, or may overlap. As the partnership  progresses, the information is updated by filling in the bars to a length proportional to the fraction of work that has been accomplished on a task.
		
	

		


		


		


		


	
	

		
Instructions
		
	

		
Program Planner is intended to guide the program planning. Please ensure that all the information corresponds with information presented in the planning or Reporting documemt. Fill out Grey columns on right (Gantt Chart) if you are completing the Program Planner to support your Planning. Please fill out green columns on right if you are completing the Program Planner to support the Periodic Reporting.
		
	

		


		


		


		


	
	

		


		
Item
		
Definition
		
Instruction
	
	

		


		
Category
		
The grouping of a number of related program activities into one phase
		
Provide the category name or heading for the particular phase of the program 
	
	

		
Activity
		
An activity possesses major significance and advances the milestone, deliverable, output or outcome. 
		
Provide the activity name. As a note, each activity name is labelled in numerical order and is followed by the tasks that are required to complete each activity. In order to add additional activities, please copy and paste the section, as required. 
	
	

		
Task
		
Single unit of work/action to accomplish the activity.
		
List the tasks required to complete the aforementioned activity. As a note, tasks should include quantitative information and indicate frequency of the action. In order to add additional tasks, please add rows as required. 
	
	

		
Planned Start Date
		
The planned start date that marks the point in time when the activities related to the program may start, represented in MM-YYYY.
		
List the program start date in the required cell relating to the required activity and task. In order to add additional tasks, please add rows as required. 
	
	

		
Planned End Date
		
The planned end date that marks the point in time when the activities related to the program may end, represented in MM-YYYY.
		
List the program end date in the required cell relating to the required activity and task. In order to add additional tasks, please add rows as required. 
	
	

		
Duration
		
The Gantt chart Illustrates a program duration The chart lists the tasks to be performed and presented in time intervals on the horizontal axis
		
Please mark the appropriate timing in the years/quarter/months by coloring in the appropiate cells. For any years that are not applicable, please delete columns.
	
	

		


		
Actual Start Date
		
The date the Task started, represented in MM-YYYY.
		
Populate with the date the Task started in MM-YYYY. 
	
	

		
Actual End Date (date)
		
The date the Task ended, represented in MM-YYYY.
		
Populate with the date the Task enden in MM-YYYY. 
	
	

		
Details / Explanation of Variance
		
The difference between planned and  actual completion.

For example, "delays in PhD travel to Sweden have prevented rollout by one quarter. Our PCO confirm that our delat will be considered at the upcoming Q3 meeting. This delay pushes out the formal launch of operations, but considerable preparation Task is already underway, including start of fieldwork. We expect to complete launch tasks by the end of August.
		
Please use this space to describe any differences between planned start / actual start. 




	
	

		
Financial Implications of Variance
		
                              
		
Provide any high level financial implications.