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189x Filetype XLSX File size 0.03 MB Source: tea.texas.gov
TEA INSTRUCTIONAL CONTINUITY PROJECT PLANNING TOOL
Suggested Day
Phase Ref Planning Category Description Activities District Owner
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
Phase 0: Project Management Outline cross-departmental district task force, expectations,
structure, and meeting cadence for instructional continuity Team Lead x
Goal: 0.1 Establish Planning and Identify key decision makers, roles planning
Establish task force, timelines and Management Structures and project plan Create a project plan with activities, owners, and timelines;
project plan Districts should adapt the Instructional Continuity Planning Tool Team Lead x x
spreadsheet to be relevant to local context.
Survey students and teachers to assess existing student access to
technology, including hardware, software, and connectivity. x x
Understand student and teacher Compile, organize, and analyze results from the surveys to
determine delivery model limitations. x x
1.1 Assess At-Home Technology access to technology - devices,
Access connectivity, software - and identify Identify low-lift, high-yield opportunities to increase technology
opportunities to expand access access (e.g., hotspot rental program, hardware pickup, etc.) x
Develop local partnerships to increase access to technology.
x x x x x
Create inventory of platform options based on existing licenses
Phase 1: Conduct Landscape and/or free resources x
1.2 Assess Access to Instructional Understand the level of teacher and
Analysis Delivery Methods student access to learning platforms Assess supports for all learners when considering instructional
delivery methods x
Goal:
Gather data to understand Set instructional continuity vision for all subjects
current state of technology, x
platform and instructional
materials access Understand access of all previously purchased products
x
Explore and analyze additional material options
x
1.3 Assess Instructional Materials Identify high-quality and aligned
Access instructional materials Review statewide guidance on course level materials by grade and
subject area for consideration x
Assess supports for all learners
x
Assess availability of progress monitoring tools across existing
options x
Select instructional materials and delivery method by grade,
content area and special student populations based on input from x x
Determine At-Home Make decision on at-home landscape analysis
curriculum and instruction model Test and confirm digital access for all selected materials and
Phase 2: Determine At-Home 2.1 Curriculum and Instruction based on current state of student and delivery methods x x
Instructional Model and Model teacher access
Monitoring Identify or create scope and sequence by subject and grade level
for remainder of school year x x
Goal: Determine grading procedures and policies for monitoring student
Make decision on curriculum and performance x x
instructional Model and policies
based on landscape analysis Set Grading and Progress Set at-home grading and progress Set graduation policies through individual graduation committee
2.2 Monitoring Policies monitoring policies for students reviews x x
Determine attendance policies for students in an at-home
learning model x x
TEA INSTRUCTIONAL CONTINUITY PROJECT PLANNING TOOL
Suggested Day
Phase Ref Planning Category Description Activities District Owner
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
Identify time constraints around existing school day (e.g,. screen
time, etc.) x
Set weekly and daily schedules for teachers and students aligned
to selected instructional materials x
3.1 Design At-Home Learning Design daily student schedules to
Schedules continue student learning Develop and incorporate progress monitoring plan by subject area
and grade band into weekly schedules x
Create plan to track and monitor attendance
x
Identify staffing needs based on selected curriculum and
Adapt district and school staffing instruction model x
3.2 Adapt Staffing Models models and expectations based on Update roles and responsibilities of all school and district level
at-home model positions included in staffing model x
Create communiations plan and timeline of key messaging for all
stakeholders x
Communicate at-home curriculum and instructional model to
Design and oversee communications teachers x x
Phase 3: Operationalize the 3.3 Communicate Plan to plans for school leaders, teachers,
Instructional Model Stakeholders parents and students Communicate at-home curriculum and instructional model to
parents x x
Goal: Provide ongoing communications as decisions are made and new
Solidify plans for instructional information is available x x x x x x
model and execute the plan with
identified stakeholders. Create training plan and timeline by stakeholder group
x
Provide Model-Aligned Provide training to all school leaders, Identify training platform and design trainings for all stakeholders
3.4 Professional Development staff, parents and students x x x
Execute trainings as decisions are made and information is
available x x x x
Identify list of needed print-based materials based on
instructional delivery model x
Create plan for delivery of materials given identified constraints
x
Purchase, Print and/or Oversee distribution of necessary Purchase and/or print any materials not already available
3.5 Distribute Instructional materials to students and teachers x
Materials (if applicable)
Oversee logistics of materials distribution
x x x x x x x x x x x x x x
Create inventory and tracking system to ensure students receive
materials x x x x x x x x x x x x x x x
TEA INSTRUCTIONAL CONTINUITY PROJECT PLANNING TOOL
Suggested Day
Phase Ref Planning Category Description Activities District Owner
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
Design process to track student mastery and growth for districts,
principals, teachers and students. x
Understand student progress and Create structure and schedule student-teacher conferences for
4.1 Monitor Student Progress deliver targeted support student support. x
Execute and track student-teacher conferences.
x x x
Design process for school leaders and coaches to check-in with
teachers for support x
Provide Ongoing Teacher Understand teacher needs to Develop check-in template, schedule and execute teacher check-
4.2 Supports improve instructional delivery ins x x x
Create professional development plan to provide ongoing support
around use of materials and delivery method x x x
Develop a help-ticket submission process for students and
teachers x
Phase 4: Monitor, Support, and
Continuously Improve the Model Create a district support team to address help desk tickets
x
Goal: 4.3 Troubleshoot Problems Develop troubleshooting processes
Assess academic and operational and structures Provide ongoing troubleshooting services to students and
implementation and iterate based teachers x x x x x x x x x x x x x
on data and feedback. Create additional trainings and/or communications to reduce
repeated student and teacher challenges x x
Develop a process for stakeholders to submit questions or
feedback x
Create a district team to address questions and concerns
x
4.4 Support Ongoing Operations Develop process to gather feedback
from and support end users Provide ongoing opeprational support to stakeholders
x x x x x x x x x x x x x
Create additional trainings and/or communications to enhance at-
home model operations x x
Develop a process to collect, categorize, and assess barriers to
Continuously improving instructional implementation x x
4.5 Continuously Improve the model based on new information and
Instructional Model barriers to student learning Analyze barriers to implementation and adjust execution based on
findings x x
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