Filetype Excel XLSX | Posted on 14 Aug 2022 | 3 years ago
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174x Filetype XLSX File size 0.09 MB Source: www.undp-capacitydevelopment-health.org
Sheet 1: Introduction
| Capacity Assessment and Planning Tool - National Programme Implementation | |||||||||||||
| Introduction This Capacity Assessment and Planning Tool is designed for National Programmes for HIV, TB and Malaria. It can also be used for Global Fund Grant and other donor funded programmes. The main purpose is to strengthen the systems and procedures of national entities to manage National Programmes. It has been developed based on the experiences from a number of different countries and can be adapted for each country context where needed. The tool has; 1) an Assessment Stage and 2) a Planning Stage. More detailed instructions on how to complete it are provided in the sample worksheet. There is a separate worksheet for each of the main capacity areas required for a National Programme and/or donor funded programme. The worksheets include: Programme Management; Sub-Recipient Management; Financial Management; Risk Management; Procurement and Supply Chain Management; and Monitoring and Evaluation. These should be used as a menu and the required capacities selected or capacities added based on the country programme, disease and/or national entity. The capacities listed have been aligned against the Global Fund LFA assessment and Minimum PR Requirements updates can be found on http://www.theglobalfund.org/en/. Ideally the assessment and planning should be conducted using a participatory process with relevant stakeholders supported by structured facilitation. Implementation Capacities The following is a summary of the priority Capacity Development Results that are often identified as a result of the assessment and planning stages of the process: 1. A functioning Financial Accounting system able to produce timely and accurate reports and support the preparation of disbursement requests that meets the national and Global Fund requirements. 2. Operations Manuals with procedures and templates that are being utilised to support the implementation of the programmes and meet the national and Global Fund requirements 3. A Procurement and Supply Chain Management system that has the capabilities to forecast, procure and ensure end users have reliable access to commodities, that provides value for money and meets national and Global Fund quality requirements. 4. An M&E system that is able to generate quality and timely data that is being used to generate accurate and timely reports; to facilitate analysis; and to inform management decisions. 5. Sufficient adequately qualified Human Resources that understand and can comply with the Standard Operating Procedures (SOPs) to the minimum levels required nationally and by the Global Fund. 6. Oversight and Accountability mechanisms guided by risk identification and provide sufficient fiduciary management and due diligence of Global Fund investments. 7. Human Rights / Gender Equality/ Sexual Orientation and related barriers to accessing services are addressed. Resource Mobilisation The preparation and implementation of the Action Plan will allow resources to be mobilised from different sources including government expenditure, donors, UN agencies, international NGOs and the Global Fund. Coordination between the funding sources and the donors will be important to draw on the comparative advantage of each organisation and optimise the resources available. |
| How to fill in the spreadsheet: | ||||||||||||||||||||||||||
| Assessment phase | Planning phase | |||||||||||||||||||||||||
| Capacity Assessment | Capacity Development Planning | Budget | ||||||||||||||||||||||||
| Capacities Required | Status | Areas for improvement | Activities | Outputs | Priorities | Responsible | Year 1 | Year 2 | Year 3 | |||||||||||||||||
| H | M | L | Q1 | Q2 | Q3 | Q4 | Q1 | Q2 | Q3 | Q4 | Q1 | Q2 | Q3 | Q4 | Item | Units costs (US$) | # of units | Additional items | Sub-total (add. cost) | Total (US$) | ||||||
| Specific capacities have been pre-filled here - these can be edited to fit the context | Indicate the current status of the capacity (systems, performance, etc.) | Indicate which areas needs addressing | Indicate specific actions to address areas for improvement | Indicate expected result of the action here | Indicate priority here: High (H), Medium (M) or Low (L) | Organisation, unit or person responsible for the action | Indicate timeline here (x) | x | x | x | Budget item to complete the action - e.g. consultant support | 200.00 | 25 | Other items - e.g. travel, equipment | 10,000.00 | 15,000.00 | ||||||||||
| programme Management | ||||||||||||||||||||||||||
| Capacity Assessment | Capacity Development Planning | Budget | ||||||||||||||||||||||||
| Capacities Required | Status | Areas for improvement | Activities | Outputs | Priorities | Responsible | Year 1 | Year 2 | Year 3 | |||||||||||||||||
| H | M | L | Q1 | Q2 | Q3 | Q4 | Q1 | Q2 | Q3 | Q4 | Q1 | Q2 | Q3 | Q4 | Item | Units costs (US$) | # of units | Additional items | Sub-total (add. cost) | Total (US$) | ||||||
| Legal Framework to enter into Grant Agreements | ||||||||||||||||||||||||||
| To put in place the legal capacity, status and authority to enter into the grant agreement with the Global Fund | 0.00 | |||||||||||||||||||||||||
| To identify the Regulations and /or Decree(s) required to provide a legal framework for the National programme Manager / Global Fund PR (both for Government and/or Non Government). | 0.00 | |||||||||||||||||||||||||
| To plan, establish and document a legal framework to implement National programme(s) and Global Fund grant(s). | 0.00 | |||||||||||||||||||||||||
| To have simple guidelines for the National programme Manager / Global PR to understand, increase awareness and comply with the Legal Framework. | 0.00 | |||||||||||||||||||||||||
| Organizational leadership, management and organizational structure, transparent decision-making processes and accountability systems for national programme management and grant implementation | ||||||||||||||||||||||||||
| To design and conduct a Functional Analysis of the PR(s) to identify the leadership and functions required to implement National programme(s) and Global Fund Grants | 0.00 | |||||||||||||||||||||||||
| To identify structures, roles and responsibilities and accountability for the National programme Manager / PR(s) and where relevant potential SRs to implement the National programmes / Global Fund Grants | 0.00 | |||||||||||||||||||||||||
| To have a transparent decision-making and accountability systems and processes in place for National programmes / Global Fund Grants | 0.00 | |||||||||||||||||||||||||
| To have in place an operational plan that is aligned to the NSP, donor programmes and Global Fund grants to support coordination. | 0.00 | |||||||||||||||||||||||||
| To ensure that the operational plan is based on national and international guidelines and takes into account issues related to accessibility of products and services for Key Affected Populations. | 0.00 | |||||||||||||||||||||||||
| Human Resource Management (HRM) | ||||||||||||||||||||||||||
| To have organograms with clear reporting lines and accountability | 0.00 | |||||||||||||||||||||||||
| To have HRM policies for the PR(s) to implement the National programmes / Global Fund Grants (including guidance on ethics, oversight, accountability and conflict of interest) | 0.00 | |||||||||||||||||||||||||
| To utilise recruitment policies, Standard Operating Procedures (SOPs) and TORs to ensure open, transparent, competitive and merit based recruitment | 0.00 | |||||||||||||||||||||||||
| To be able to conduct reviews of salary levels and financial and non-financial incentives to maximize recruitment and retention | 0.00 | |||||||||||||||||||||||||
| To facilitate the development of a Staff Development Plan for the PR(s) | 0.00 | |||||||||||||||||||||||||
| To have adequate health expertise (HIV/AIDS, tuberculosis and/or malaria) and cross-functional expertise (finance, procurement, legal, M&E) to implement the National programme / Global Fund Grant | 0.00 | |||||||||||||||||||||||||
| Operations Manual | ||||||||||||||||||||||||||
| To have and utilise operations manuals to implement the National programme(s) / Global Fund Grant(s), which include indicators for programme and SR Management to allow performance to be measured | 0.00 | |||||||||||||||||||||||||
| To have and utilise Standard Operating Procedures (SOPs), with standard templates and guidance to support the implementation National programme(s) and Global Fund grants | 0.00 | |||||||||||||||||||||||||
| Work Planning | ||||||||||||||||||||||||||
| To have in place and utilise work planning process and templates for the National programme(s) / Global Fund Grant(s) | 0.00 | |||||||||||||||||||||||||
| To have in place and utilise procedures for the PR(s) routine management actions | 0.00 | |||||||||||||||||||||||||
| To have in place and utilise the quarterly report template so it collects data for the generation of reports for National programme(s) / Global Fund Grant(s) | 0.00 | |||||||||||||||||||||||||
| To have in place and utilise a coordination mechanism for programming, SR management and M&E of National programme(s) / Global Fund Grant(s) | 0.00 | |||||||||||||||||||||||||
| Total: | 0.00 | |||||||||||||||||||||||||
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