Bid Proposal Template Excel 40313

Partial file snippet.

Sheet 1: Request for Proposal

	
	
	
	
	
	
	
	
	
	
	
	
	
	
		

		SAVE THE CHILDREN
		

		

		

		

		

		

		

		

		

		

		

		

		REQUEST FOR QUOTATION
	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		Version No. 1.0 / 110621
	
	
		

		PR Number
		

		Date RFQ Issued
		15-Jun-22
		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		PART 1 - INFORMATION FOR SUPPLIER : SUBMISSION DETAILS
(SCI to Complete)
		
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		SUBMISSION INFORMATION
		REQUIREMENTS INFORMATION
		
	
		

		Deadline for Submission
		6-Jul-22
		Submission Format
		Email
		Documents Required to be Submitted by Supplier
		Please refer Section 4 of the Invitation to Tender (ITT) document for list of documents that need to be submitted.
		Date Goods / Services Required
		Oct-22
		
	
		

		
	
		

		Submission Location
(Email address / Address)
		Electronic copy- goodsGF.quotation@savethechildren.org;
		Delivery Address for Goods / Services
		Delivery and Installation at Sites
		
	
		

		
	
		

		Requirement Incoterms
		

		
	
		

		
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		PART 2 - BID SUBMISSION
(Supplier to Complete)
		
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		SUPPLIER INFORMATION
		

		SUPPLIER DECLARATIONS
		
	
		

		Supplier Name
		

		

		The supplier agrees and acknowledges that…
		Supplier Acceptance
		Comments
		
	
		

		Contact Name
		

		

		for any future orders placed, the Terms & Conditions shared as part of this RFQ will apply. If no Terms & Conditions were shared, the attached Terms and Conditions will apply.
		

		

		
	
		

		E-mail
		

		

		to adhere to all the below mandatory Save the Children policies.
		

		

		
	
		

		Phone / Mobile
		

		

		that all pricing included in the quote will be valid for a minimum of 60 days
		

		

		
	
		

		Address
		

		

		this Request for Quotation does not constitute an order.
		

		

		
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		SAVE THE CHILDREN REQUIREMENTS
(SCI & Supplier to Complete)
		
	
		

		

		

		
	
		

		Line item no. 
		Description of Goods / Services
(add attachment for technical specification if very detailed)
		Quantity required in units
		Quantity required in  m3 (at least)
		Unit of measure
		Additional Information (Brand/Model)
		Currency 
		Lead Time for Delivery
		Unit Price
		Total Price
	
	
		

		A
		Walk in Cold Chain Equipment
		8
		120
		 m3
		

		

		

		

		  
	
	
		

		

		(Please quote the price in cubic meter rather than no. of units)
		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

	
	
		

		B
		Installation Costs
		8
		-
		each
		

		

		

		

		  
	
	
		

		

		

		

		

		

		

		

		

		

		  
	
	
		

		

		(Please add other lines as required)
		

		

		

		

		

		

		

		  
	
	
		

		

		

		

		

		

		

		

		

		

		  
	
	
		

		

		

		

		

		

		

		

		

		

		  
	
	
		

		

		Please provide technical specification, brochure and image of the quoted product.
		

		

		

		

		

		

		

		  
	
	
		

		Add more lines to the RFQ if required
		

		

		

		

		

		

		

		

		

		

		Subtotal
		 -   
	
	
		

		

		

		

		

		

		

		

		

		

		

		

		Delivery Charge
		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		Other charges
(if applicable) 
		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		Value added tax (VAT)
		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		Total
		 -   
	



Sheet 2: Tech Compliance Sheet

	
	
	
	
	
	
	
		Technical Specification Form (TSF) of Walk-in Cooler
		

		

		

		

		

	
	
		

		

		

		

		

		

	
	
		Manufacturer
		

		
	
		Brand
		

		
	
		Type/Model
		

		
	
		Country of Origin
		

		
	
		S.No.
		Parameters
		Specification
		Bidder Comments
		
	
		Complies
Yes/No
		Reference page no in catalogue
		Remarks
	
	
		1
		Description of Function
		Prefabricated cold room, walk-in type, for storage of vaccines.
		

		

		

	
	
		2
		Operational Requirements
		Prefabricated/prefab cold room, walk-in type, supplied with all necessary mechanical and electrical fittings and equipment for quick and easy installation in the field.
		

		

		

	
	
		3
		System Configuration
		The system consists of:
		

		

		

	
	
		·        Cold room, walk-in type
		

		

		

	
	
		·        Dual Refrigeration system
		

		

		

	
	
		·        DG set 
		

		

		

	
	
		·        Voltage stabilizer 
		

		

		

	
	
		4
		Technical Specifications
		Size of the walk in cooler should be minimum 15 m3
		

		

		

	
	
		The unit is designed to operate from a mains supply of 380-400 volts, 50Hz, 3 Phase
		

		

		

	
	
		The complete unit is also designed for installation in a warehouse in order to meet temperature design standards.
		

		

		

	
	
		Operating temperature of the cold room is +2°C to +8°C which is maintained even in environments where ambient temperature may be as high as +45°C.
		

		

		

	
	
		Prefabricated, modular walk-in cold room, complete with floor, wall, and ceiling panels.
		

		

		

	
	
		Internal temperature +2°C to +8°C, adjustable.
		

		

		

	
	
		Insulation material:-
•	Chlorofluorocarbon (CFC) free polyurethane, 
•	 Foamed-in-place
•	 Insulation thickness minimum120 mm
		

		

		

	
	
		Internal and external surfaces of hot-dipped galvanized steel sheet, white polyester coating, and floor clad with non-slip material.
		

		

		

	
	
		Door is approximately 700-800 mm wide, 2000 mm high, with door frame heating
		

		

		

	
	
		Rooms are equipped with shelving system 
		

		

		

	
	
		There should be provision to continuously monitor the temperature of the storage compartment (data logger)
		

		

		

	
	
		External thermometer with remote sensor on front panel. 
		

		

		

	
	
		Room equipped with dual refrigeration system (100% stand by).
		

		

		

	
	
		Automatic defrosting.
		

		

		

	
	
		Plastic strip curtain in doorway.
		

		

		

	
	
		Door equipped with heavy duty hinges and lock with internal safety release.
		

		

		

	
	
		Room equipped with individual alarm systems with sound and light signals.
		

		

		

	
	
		Refrigerant CFC-free  or that material that has low or zero GWP
		

		

		

	
	
		Servo Voltage Stabilizer:
•	KVA rating as suitable
•	For three phase: Input Voltage 275-440 V 50 Hz; Output: 400 V+/- 1%, 50 Hz. Three phase four wires.
•	Common Specs:
Facilities for manual control of output. 
Arrangements for direct supply bypassing the stabilizer in case of failures, voltmeter and indicators on front panel, suitable safety and protection devices. Quick start arrangement for bypassing restart delay.
		

		

		

	
	
		Diesel Generator set:
Suitable minimum 15KVA standby generator set, diesel operated, 380-400V AC 50 Hz (3P-N). Three phase depending upon voltage requirement of the cold room.  The diesel tank capacity must allow for a minimum of 8 hours continuous running. Generator must have sound proof canopy. Complete installation including earthing and civil works and fitting to be done such that the smoke must be emitted outside the generator.
Generator must be complete with AMF (Automatic Mains Failure) panel and battery.
		

		

		

	
	
		5
		Accessories, spares and consumables
		All standard accessories, consumables and parts required to operate the equipment, including all standard tools and cleaning and lubrication materials, to be included in the offer. Bidders must specify the quantity of every item included in their offer (including items not specified above).
		

		

		

	
	
		6
		Operating Environment
		The product offered shall be designed to be stored and to operate normally under Nepal's Power Supply, Climate, Temperature, low and high Humidity conditions.
		

		

		

	
	
		Unit power supply: 380-400V/ 50 Hz AC three phase fitted with appropriate plugs and sockets.
		

		

		

	
	
		7
		Standards and Safety Requirements
		Should be WHO PQS certified product or
		

		

		

	
	
		Electrical and refrigeration components and the panels must have international approvals like EUL, TUV, CE, NSF,FDA.
		

		

		

	
	
		8
		User Training
		Must provide user training (including how to use and maintain the equipment).
		

		

		

	
	
		9
		Warranty
		Comprehensive warranty for 2 years after acceptance. 
		

		

		

	
	
		10
		Maintenance Service During Warranty Period
		During the warranty period supplier must ensure preventive maintenance and corrective/breakdown maintenance whenever required.
		

		

		

	
	
		11
		Installation and Commissioning 
		The bidder must arrange for the equipment to be installed and commissioned by certified or qualified personnel; any prerequisites for installation to be communicated to the purchaser in advance, in detail. 
		

		

		

	
	
		12
		Documentation
		User (Operating) manual in English
		

		

		

	
	
		Service (Technical / Maintenance) manual in English 
		

		

		

	
	
		List of important spare parts and accessories with their part numbers and costing.
		

		

		

	
	
		Certificate of inspection from an independent laboratory approved/recognized by WHO/UNICEF/or internationally reputed lab. 
		

		

		

	
	
		

		

		

		

	
	
		Bidder must completely fill the Technical Specification Form (TSF)
		
	
		Only yes/no/all complies should not be written.
		
	
		Page number in the catalogue of all the required parameters must be clearly mentioned and highlighted.
		
	
		Failure in doing so may lead to rejection of bid from technical committee.

The words contained in this file might help you see if this file matches what you are looking for:

...Sheet request for proposal save the children quotation version no pr number date rfq issued jun part information supplier submission details sci to complete requirements deadline jul format email documents required be submitted by please refer section of invitation tender itt document list that need goods services oct location address electronic copy goodsgfquotation savethechildrenorg delivery and installation at sites requirement incoterms bid declarations name agrees acknowledges hellip acceptance comments contact any future orders placed terms amp conditions shared as this will apply if were attached adhere all below mandatory policies phone mobile pricing included in quote valid a minimum days does not constitute an order line item description add attachment technical specification very detailed quantity units m least unit measure additional brandmodel currency lead time price total walk cold chain equipment cubic meter rather than b costs each other lines provide brochure image q...

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Technical Specification Form (TSF) of Walk-in Cooler

Manufacturer
Brand
Type/Model
Country of Origin
S.No.	Parameters	Specification	Bidder Comments
S.No.	Parameters	Specification	Complies Yes/No	Reference page no in catalogue	Remarks
1	Description of Function	Prefabricated cold room, walk-in type, for storage of vaccines.
2	Operational Requirements	Prefabricated/prefab cold room, walk-in type, supplied with all necessary mechanical and electrical fittings and equipment for quick and easy installation in the field.
3	System Configuration	The system consists of:
		· Cold room, walk-in type
		· Dual Refrigeration system
		· DG set
		· Voltage stabilizer
4	Technical Specifications	Size of the walk in cooler should be minimum 15 m3
		The unit is designed to operate from a mains supply of 380-400 volts, 50Hz, 3 Phase
		The complete unit is also designed for installation in a warehouse in order to meet temperature design standards.
		Operating temperature of the cold room is +2°C to +8°C which is maintained even in environments where ambient temperature may be as high as +45°C.
		Prefabricated, modular walk-in cold room, complete with floor, wall, and ceiling panels.
		Internal temperature +2°C to +8°C, adjustable.
		Insulation material:- • Chlorofluorocarbon (CFC) free polyurethane, • Foamed-in-place • Insulation thickness minimum120 mm
		Internal and external surfaces of hot-dipped galvanized steel sheet, white polyester coating, and floor clad with non-slip material.
		Door is approximately 700-800 mm wide, 2000 mm high, with door frame heating
		Rooms are equipped with shelving system
		There should be provision to continuously monitor the temperature of the storage compartment (data logger)
		External thermometer with remote sensor on front panel.
		Room equipped with dual refrigeration system (100% stand by).
		Automatic defrosting.
		Plastic strip curtain in doorway.
		Door equipped with heavy duty hinges and lock with internal safety release.
		Room equipped with individual alarm systems with sound and light signals.
		Refrigerant CFC-free or that material that has low or zero GWP
		Servo Voltage Stabilizer: • KVA rating as suitable • For three phase: Input Voltage 275-440 V 50 Hz; Output: 400 V+/- 1%, 50 Hz. Three phase four wires. • Common Specs: Facilities for manual control of output. Arrangements for direct supply bypassing the stabilizer in case of failures, voltmeter and indicators on front panel, suitable safety and protection devices. Quick start arrangement for bypassing restart delay.
		Diesel Generator set: Suitable minimum 15KVA standby generator set, diesel operated, 380-400V AC 50 Hz (3P-N). Three phase depending upon voltage requirement of the cold room. The diesel tank capacity must allow for a minimum of 8 hours continuous running. Generator must have sound proof canopy. Complete installation including earthing and civil works and fitting to be done such that the smoke must be emitted outside the generator. Generator must be complete with AMF (Automatic Mains Failure) panel and battery.
5	Accessories, spares and consumables	All standard accessories, consumables and parts required to operate the equipment, including all standard tools and cleaning and lubrication materials, to be included in the offer. Bidders must specify the quantity of every item included in their offer (including items not specified above).
6	Operating Environment	The product offered shall be designed to be stored and to operate normally under Nepal's Power Supply, Climate, Temperature, low and high Humidity conditions.
6	Operating Environment	Unit power supply: 380-400V/ 50 Hz AC three phase fitted with appropriate plugs and sockets.
7	Standards and Safety Requirements	Should be WHO PQS certified product or
7	Standards and Safety Requirements	Electrical and refrigeration components and the panels must have international approvals like EUL, TUV, CE, NSF,FDA.
8	User Training	Must provide user training (including how to use and maintain the equipment).
9	Warranty	Comprehensive warranty for 2 years after acceptance.
10	Maintenance Service During Warranty Period	During the warranty period supplier must ensure preventive maintenance and corrective/breakdown maintenance whenever required.
11	Installation and Commissioning	The bidder must arrange for the equipment to be installed and commissioned by certified or qualified personnel; any prerequisites for installation to be communicated to the purchaser in advance, in detail.
12	Documentation	User (Operating) manual in English
		Service (Technical / Maintenance) manual in English
		List of important spare parts and accessories with their part numbers and costing.
		Certificate of inspection from an independent laboratory approved/recognized by WHO/UNICEF/or internationally reputed lab.

Bidder must completely fill the Technical Specification Form (TSF)
Only yes/no/all complies should not be written.
Page number in the catalogue of all the required parameters must be clearly mentioned and highlighted.
Failure in doing so may lead to rejection of bid from technical committee.

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