Estimate Format In Excel 40183 | Attachment 4 City Created Price Proposal Template 0

Partial file snippet.

Sheet 1: Total Fixed Cost - Deliverables

	
	
	
	
	
	
		Attachment 4 - City Created Price Proposal Template
		

		

		
 
		
		
	
		

		

		

		
	
		Department:
		[Enter Dept Name]
		
	
		Sourcing Event ID:
		[Enter Sourcing Event ID]
		
	
		Proposer's Name:
		

		
	
		Instructions:
		Proposers shall complete all YELLOW cells in their entirety and bid on all items in this worksheet. Failure to do so will result in a rejected Proposal. The lowest "Total Project Cost" will be deemed the Lowest Proposed Price. The proposed price shall be deemed a FIXED PRICE and MAY NOT BE EXCEEDED during the contract term. Other Direct Costs shall not be evaluated nor reimbursed as part of the proposed Total Project Cost.
		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Defined Scope - Deliverables Based Price Proposal
		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Activity Description
		Cost Estimate
		Submission Date 
(Days after Notice to Proceed)
		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Task 1: [enter task title]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Specific Activities:
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		 Deliverable: [enter deliverable name] 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		 Invoiceable Amount: 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Task 2:  [enter task title]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Specific Activities:
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		 Deliverable: [enter deliverable name] 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		 Invoiceable Amount: 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Task 3:  [enter task title]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Specific Activities:
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		 Deliverable: [enter deliverable name] 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		 Invoiceable Amount: 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Task 4:  [enter task title]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Specific Activities:
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		 Deliverable: [enter deliverable name] 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		 Invoiceable Amount: 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Task 5:  [enter task title]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Specific Activities:
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		 Deliverable: [enter deliverable name] 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		 Invoiceable Amount: 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Task 6:  [enter task title]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Specific Activities:
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		 Deliverable: [enter deliverable name] 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		 Invoiceable Amount: 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Task 7:  [enter task title]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		Specific Activities:
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		[enter activity]
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		 Deliverable: [enter deliverable name] 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		 Invoiceable Amount: 
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

		

	
	
		TOTAL PROJECT COST
		 $-   
		

		

		

		

		

		

		

		

		

		

		

		

		

		

	



Sheet 2: Total Cost - Time & Materials

	
	
	
	
	
	
	
	
		Attachment 4 - City Created Price Proposal Template
		

		

		

		

		

		

		

	
	
		

		

		

		
 
		
		
	
		Department:
		[Enter Dept Name]
		
	
		Sourcing Event ID:
		[Enter Sourcing Event ID]
		
	
		Proposer's Name:
		

		
	
		Instructions:
		Proposers shall complete all YELLOW cells for ALL LINES in their entirety within EACH AGGREGATE. Failure to do so will result in a rejected Proposal. All prices shall be exclusive of sales tax. The lowest "Total Cost" for each Aggregate will be deemed the Lowest Proposed Price for that Aggregate.
		
	
		

		

		

		

		

		

		

		

	
	
		Aggregate 1
		

		

		

		

		

		

		

	
	
		Line
		Description
		Est. Annual Qty
		Unit of Measure
		Offered Unit Price
		Extended Price
		

		

	
	
		1
		Desktop Support
		 5,000 
		Hr
		 $25.00 
		 $125,000.00 
		

		

	
	
		2
		Software Development
		 10,000 
		Hr
		 $25.00 
		 $250,000.00 
		

		

	
	
		3
		

		

		

		

		

		

		

	
	
		4
		

		

		

		

		

		

		

	
	
		5
		

		

		

		

		

		

		

	
	
		

		

		

		

		Total Cost:
		 $375,000.00 
		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		Other Direct Costs (ODCs)
		

		

		

		

		

		

		

	
	
		

		Description
		Total Cost
		

		

		

		

		

	
	
		1
		Travel expenses outside Bay Area (example only)
		

		

		

		

		

		

	
	
		2
		Travel expenses within Bay Area (example only)
		

		

		

		

		

		

	
	
		3
		Reprographics and Mail (example only)
		

		

		

		

		

		

	
	
		4
		Specialty computer hardware or software (example only)
		

		

		

		

		

		

	
	
		5
		Field equipment (example only)
		

		

		

		

		

		

	
	
		6
		Laboratory tests (example only)
		

		

		

		

		

		

	
	
		7
		Permits (example only)
		

		

		

		

		

		

	
	
		8
		

		

		

		

		

		

		

	
	
		9
		

		

		

		

		

		

		

	
	
		10
		

		

		

		

		

		

		

	
	
		

		TOTAL OTHER DIRECT COSTS
		$0
		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		Other Direct Costs: Expenses directly incurred in performing work that qualify as Other Direct Costs (ODC) shall not be used to evaluate proposal and may be eligible for reimbursement. All ODC are subject to pre-approval in writing by City. Markups on ODCs or materials for either the Proposer or its Subconsultants are not allowable. The following items will be eligible for reimbursement as ODCs:
		

		

		

		

		

	
	
		

		o   Task-specific out-of-town travel as requested by City. “Out-of-town” shall mean outside the nine Bay Area counties: San Francisco, Alameda, Marin, Santa Clara, Sonoma, Contra Costa, Napa, San Mateo, and Solano. Out-of-town travel must be non-routine.
		

		

		

		

		

		

	
	
		

		o   Rental vehicle: Traveler must select the most economical contractor and type of vehicle available and acquire any commercial rate or government discount available when the vehicle is rented.
		

		

		

		

		

		

	
	
		

		o   Personal vehicle use: Contractor will be paid per mile as established by the United State Internal Revenue Service and only for that portion of travel that is outside the nine Bay Area counties and non-routine. Should the travel begin or end on a normal workday, the Contractor shall subtract commuting mileage from total mileage to calculate reimbursable mileage.  The Contractor shall submit to the City an approved mileage log and expense report with its monthly invoices. 
		

		

		

		

		

		

	
	
		

		o   Project vehicle rental/lease cost, gasoline, tolls and parking.  The project vehicle must be requested and pre-authorized by the City staff.  The City will only reimburse the business portion of the vehicle use. Vehicle mileage log and expense report are required for consideration of reimbursement.  Since auto insurance is already part of the contract, no additional insurance will be reimbursed.  Commuting to Moccasin from Contractor’s temporary home is not eligible for reimbursement.
		

		

		

		

		

		

	
	
		

		o   Specialty printing: “Specialty” as used herein shall mean large volume printing and color printing and requires prior written approval by City project staff. Documentation of the written approval by City must be included with the invoice.
		

		

		

		

		

		

	
	
		

		o   Task related permit fees. 
		

		

		

		

		

		

	
	
		

		o   Expedited courier services: When requested by City staff and task-specific Safety equipment.
		

		

		

		

		

		

	
	
		Anything not listed under Other Direct Costs is not eligible for reimbursement and therefore should be included in the Proposer’s EOPR if compensation for these expenses is desired.  They include, but are not limited to:
		

		

		

		

		

	
	
		

		o   All other travel expenses such as parking, bridge tolls, public transit, vehicle mileage within the nine Bay Area Counties, and travel from selected Proposer’s home office to City facilities not requested by City;
		

		

		

		

		

		

	
	
		

		o   Non-routine travel from Contractor’s home office to City facilities or to Moccasin;
		

		

		

		

		

		

	
	
		

		o   Contractor staff relocation costs;
		

		

		

		

		

		

	
	
		

		o   Any labor charges or pass-throughs including, but not limited to, administrative and clerical staff time;
		

		

		

		

		

		

	
	
		

		o   Telephone calls and faxes originating in the firm’s home office, standard computer use charges, computer hardware or software (other than the specialty hardware or software mentioned above), communication devices, and electronic equipment;
		

		

		

		

		

		

	
	
		

		o   All meals, including refreshments and working lunches with City staff;
		

		

		

		

		

		

	
	
		

		o   Equipment to be used by City staff;
		

		

		

		

		

		

	
	
		

		o   Ergonomic office equipment; and
		

		

		

		

		

		

	
	
		

		o   Postage and courier services that are not requested by City staff.
		

		

		

		

		

		

	



Sheet 3: AvgHrly$ - Defined Hrs

	
	
	
		Attachment 4 - City Created Price Proposal Template
		

		

		

		

		

		

		

	
	
		

		

		

		
 
		
		
	
		Department:
		[Enter Dept Name]
		
	
		Sourcing Event ID:
		[Enter Sourcing Event ID]
		
	
		Proposer's Name:
		

		
	
		Instructions:
		Proposers shall complete all YELLOW cells in their entirety and bid on all items in this worksheet. Failure to do so will result in a rejected Proposal. The lowest "Average Hourly Rate" will be deemed the Lowest Proposed Price.
		
	
		

		

		

		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		AVERAGE HOURLY RATE - TIME & MATERIAL - DEFINED SET OF HOURS
		

	
	
		

		

		

		

		

		

		

		

	
	
		Resource Firm Name
		Resource Classification
		Resource First and Last Name
		Hourly Rate ($/hour)
		Estimated Hours
		Estimated Participation as % of Total Contract
(Must match CMD Form 2A where LBE Participation is Required)
		Weighted Average Houly Rate
		

	
	
		

	
	
		

	
	
		

	
	
		[A]
		[B]
		[C]
		[D]
		[E]
		[F] = [E] / Total Est Hrs
		[G] = [D] * [F]
		

	
	
		Jonny's Engineering Firm
		Sr. Engineer
		Johnny John
		 $200.00 
		 100.00 
		29%
		$57.14
		

	
	
		Jenny's Engineering Firm
		Pr. Engineer
		Jenny Jen
		 $300.00 
		 250.00 
		71%
		$214.29
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		

		

		0%
		$0.00
		

	
	
		

		

		

		TOTAL
		 350.00 
		100%
		$271.43
		

	
	
		

		

		

		

		

		

		

		

	
	
		Other Direct Costs (ODCs)
		

		

		

		

		

		

		

	
	
		

		Description
		Total Cost
		

		

		

		

		

	
	
		1
		Travel expenses outside Bay Area (example only)
		

		

		

		

		

		

	
	
		2
		Travel expenses within Bay Area (example only)
		

		

		

		

		

		

	
	
		3
		Reprographics and Mail (example only)
		

		

		

		

		

		

	
	
		4
		Specialty computer hardware or software (example only)
		

		

		

		

		

		

	
	
		5
		Field equipment (example only)
		

		

		

		

		

		

	
	
		6
		Laboratory tests (example only)
		

		

		

		

		

		

	
	
		7
		Permits (example only)
		

		

		

		

		

		

	
	
		8
		

		

		

		

		

		

		

	
	
		9
		

		

		

		

		

		

		

	
	
		10
		

		

		

		

		

		

		

	
	
		

		TOTAL OTHER DIRECT COSTS
		$0
		

		

		

		

		

	
	
		

		

		

		

		

		

		

		

	
	
		Other Direct Costs: Expenses directly incurred in performing work that qualify as Other Direct Costs (ODC) shall not be used to evaluate proposal and may be eligible for reimbursement. All ODC are subject to pre-approval in writing by City. Markups on ODCs or materials for either the Proposer or its Subconsultants are not allowable. The following items will be eligible for reimbursement as ODCs:
		

		

		

		

		

	
	
		

		o   Task-specific out-of-town travel as requested by City. “Out-of-town” shall mean outside the nine Bay Area counties: San Francisco, Alameda, Marin, Santa Clara, Sonoma, Contra Costa, Napa, San Mateo, and Solano. Out-of-town travel must be non-routine.
		

		

		

		

		

		

	
	
		

		o   Rental vehicle: Traveler must select the most economical contractor and type of vehicle available and acquire any commercial rate or government discount available when the vehicle is rented.
		

		

		

		

		

		

	
	
		

		o   Personal vehicle use: Contractor will be paid per mile as established by the United State Internal Revenue Service and only for that portion of travel that is outside the nine Bay Area counties and non-routine. Should the travel begin or end on a normal workday, the Contractor shall subtract commuting mileage from total mileage to calculate reimbursable mileage.  The Contractor shall submit to the City an approved mileage log and expense report with its monthly invoices. 
		

		

		

		

		

		

	
	
		

		o   Project vehicle rental/lease cost, gasoline, tolls and parking.  The project vehicle must be requested and pre-authorized by the City staff.  The City will only reimburse the business portion of the vehicle use. Vehicle mileage log and expense report are required for consideration of reimbursement.  Since auto insurance is already part of the contract, no additional insurance will be reimbursed.  Commuting to Moccasin from Contractor’s temporary home is not eligible for reimbursement.
		

		

		

		

		

		

	
	
		

		o   Specialty printing: “Specialty” as used herein shall mean large volume printing and color printing and requires prior written approval by City project staff. Documentation of the written approval by City must be included with the invoice.
		

		

		

		

		

		

	
	
		

		o   Task related permit fees. 
		

		

		

		

		

		

	
	
		

		o   Expedited courier services: When requested by City staff and task-specific Safety equipment.
		

		

		

		

		

		

	
	
		Anything not listed under Other Direct Costs is not eligible for reimbursement and therefore should be included in the Proposer’s EOPR if compensation for these expenses is desired.  They include, but are not limited to:
		

		

		

		

		

	
	
		

		o   All other travel expenses such as parking, bridge tolls, public transit, vehicle mileage within the nine Bay Area Counties, and travel from selected Proposer’s home office to City facilities not requested by City;
		

		

		

		

		

		

	
	
		

		o   Non-routine travel from Contractor’s home office to City facilities or to Moccasin;
		

		

		

		

		

		

	
	
		

		o   Contractor staff relocation costs;
		

		

		

		

		

		

	
	
		

		o   Any labor charges or pass-throughs including, but not limited to, administrative and clerical staff time;
		

		

		

		

		

		

	
	
		

		o   Telephone calls and faxes originating in the firm’s home office, standard computer use charges, computer hardware or software (other than the specialty hardware or software mentioned above), communication devices, and electronic equipment;
		

		

		

		

		

		

	
	
		

		o   All meals, including refreshments and working lunches with City staff;
		

		

		

		

		

		

	
	
		

		o   Equipment to be used by City staff;
		

		

		

		

		

		

	
	
		

		o   Ergonomic office equipment; and
		

		

		

		

		

		

	
	
		

		o   Postage and courier services that are not requested by City staff.

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...Sheet total fixed cost deliverables attachment city created price proposal template department sourcing event id proposer s name instructions proposers shall complete all yellow cells in their entirety and bid on items this worksheet failure to do so will result a rejected the lowest quot project be deemed proposed may not exceeded during contract term other direct costs evaluated nor reimbursed as part of defined scope based activity description estimate submission date days after notice proceed task specific activities deliverable invoiceable amount time amp materials for lines within each aggregate prices exclusive sales tax that line est annual qty unit measure offered extended desktop support hr software development odcs travel expenses outside bay area example only reprographics mail specialty computer hardware or field equipment laboratory tests permits directly incurred performing work qualify odc used evaluate eligible reimbursement are subject preapproval writing by markups e...

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Attachment 4 - City Created Price Proposal Template

Department:	[Enter Dept Name]
Sourcing Event ID:	[Enter Sourcing Event ID]
Proposer's Name:
Instructions:	Proposers shall complete all YELLOW cells for ALL LINES in their entirety within EACH AGGREGATE. Failure to do so will result in a rejected Proposal. All prices shall be exclusive of sales tax. The lowest "Total Cost" for each Aggregate will be deemed the Lowest Proposed Price for that Aggregate.

Aggregate 1
Line	Description	Est. Annual Qty	Unit of Measure	Offered Unit Price	Extended Price
1	Desktop Support	5,000	Hr	$25.00	$125,000.00
2	Software Development	10,000	Hr	$25.00	$250,000.00
3
4
5
				Total Cost:	$375,000.00








Other Direct Costs (ODCs)
	Description	Total Cost
1	Travel expenses outside Bay Area (example only)
2	Travel expenses within Bay Area (example only)
3	Reprographics and Mail (example only)
4	Specialty computer hardware or software (example only)
5	Field equipment (example only)
6	Laboratory tests (example only)
7	Permits (example only)
8
9
10
	TOTAL OTHER DIRECT COSTS	$0

Other Direct Costs: Expenses directly incurred in performing work that qualify as Other Direct Costs (ODC) shall not be used to evaluate proposal and may be eligible for reimbursement. All ODC are subject to pre-approval in writing by City. Markups on ODCs or materials for either the Proposer or its Subconsultants are not allowable. The following items will be eligible for reimbursement as ODCs:
	o Task-specific out-of-town travel as requested by City. “Out-of-town” shall mean outside the nine Bay Area counties: San Francisco, Alameda, Marin, Santa Clara, Sonoma, Contra Costa, Napa, San Mateo, and Solano. Out-of-town travel must be non-routine.
	o Rental vehicle: Traveler must select the most economical contractor and type of vehicle available and acquire any commercial rate or government discount available when the vehicle is rented.
	o Personal vehicle use: Contractor will be paid per mile as established by the United State Internal Revenue Service and only for that portion of travel that is outside the nine Bay Area counties and non-routine. Should the travel begin or end on a normal workday, the Contractor shall subtract commuting mileage from total mileage to calculate reimbursable mileage. The Contractor shall submit to the City an approved mileage log and expense report with its monthly invoices.
	o Project vehicle rental/lease cost, gasoline, tolls and parking. The project vehicle must be requested and pre-authorized by the City staff. The City will only reimburse the business portion of the vehicle use. Vehicle mileage log and expense report are required for consideration of reimbursement. Since auto insurance is already part of the contract, no additional insurance will be reimbursed. Commuting to Moccasin from Contractor’s temporary home is not eligible for reimbursement.
	o Specialty printing: “Specialty” as used herein shall mean large volume printing and color printing and requires prior written approval by City project staff. Documentation of the written approval by City must be included with the invoice.
	o Task related permit fees.
	o Expedited courier services: When requested by City staff and task-specific Safety equipment.
Anything not listed under Other Direct Costs is not eligible for reimbursement and therefore should be included in the Proposer’s EOPR if compensation for these expenses is desired. They include, but are not limited to:
	o All other travel expenses such as parking, bridge tolls, public transit, vehicle mileage within the nine Bay Area Counties, and travel from selected Proposer’s home office to City facilities not requested by City;
	o Non-routine travel from Contractor’s home office to City facilities or to Moccasin;
	o Contractor staff relocation costs;
	o Any labor charges or pass-throughs including, but not limited to, administrative and clerical staff time;
	o Telephone calls and faxes originating in the firm’s home office, standard computer use charges, computer hardware or software (other than the specialty hardware or software mentioned above), communication devices, and electronic equipment;
	o All meals, including refreshments and working lunches with City staff;
	o Equipment to be used by City staff;
	o Ergonomic office equipment; and
	o Postage and courier services that are not requested by City staff.

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