Filetype Excel XLSX | Posted on 09 Aug 2022 | 3 years ago
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170x Filetype XLSX File size 0.11 MB Source: www.theglobalfund.org
Sheet 1: General Instructions
| Purpose: | ||||||||
| This tool seeks to support grant implementers that would like to perform a deep-dive review of their financial management systems. By responding to a questionnaire, grant implementers will be able to: - assess, analyze and evaluate the root causes of financial management issues/ bottlenecks; and - measure and demonstrate improvement in the financial management systems over a period of time. |
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| Process: | ||||||||
| Financial Management Systems are reviewed using a questionnaire-type approach, targeting 10 key areas. A weighted average score is assigned to each key area which is dependent on average scores obtained for a related set of sub-questions and the relevance (or weight) assigned to that key area of financial management. If the organization is implementing various grants using the same institutional arrangements, information system and staff, one grant review should be performed representing for all grants. Implementers are required to provide a response by selecting the appropriate score in "Column F". The reviewer only needs to compare relevant available information for each question against criteria 4-1 and report appropriate score in "Column F". If the available information does not fit into any of the available criteria, the reviewer is required to use professional judgement to score the respective question and provide the rationale in "Column N". Furthermore, the reviewer can also use the guidance provided in "Column M", which assists in scoring each of the listed questions. |
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| Financial Management System Diagnostic/Self Review Tool | ||||||
| Financial Management Systems Diagnostic/Self Review | ||||||
| Summary of Outcomes | ||||||
| Financial Management Review Areas | Average Score | Weighted Average Score | Remarks/Conclusion | |||
| 1. INSTITUTIONAL AND OVERSIGHT ARRANGEMENT | 4.00 | 0.46 | ||||
| 2. INTERNAL CONTROLS | 4.00 | 0.29 | ||||
| 3. HUMAN RESOURCES | 4.00 | 0.46 | ||||
| 4. PLANNING, BUDGETING AND FUNDS FLOW MANAGEMENT | 4.00 | 0.35 | ||||
| 5. ACCOUNTING AND RECORD KEEPING | 4.00 | 0.58 | ||||
| 6. PROCUREMENT MANAGEMENT | 4.00 | 0.29 | ||||
| 7. TREASURY MANAGEMENT | 4.00 | 0.46 | ||||
| 8. ASSET AND INVENTORY MANAGEMENT | 4.00 | 0.17 | ||||
| 9. FINANCIAL MANAGEMENT OF SUB-RECIPIENTS/SUB-OFFICES | 4.00 | 0.35 | ||||
| 10. FINANCIAL REPORTING AND ASSURANCE ARRANGEMENT | 4.00 | 0.58 | ||||
| Average weighted score | 4.00 | |||||
| Financial Management Components | Average Score | Weighted Average Score | Remarks/Conclusion | |||
| People | 4.00 | 0.81 | ||||
| Process | 4.00 | 2.72 | ||||
| System | 4.00 | 0.46 | ||||
| Average weighted score | 4.00 | |||||
| Integrated Risk Tool Areas | Average Score | Weighted Average Score | Remarks/Conclusion | |||
| Flow of Fund Arrangement | 4.00 | 0.23 | ||||
| Internal Controls | 4.00 | 1.68 | ||||
| Corruption and Theft | 4.00 | 0.06 | ||||
| Accounting and Financial Reporting | 4.00 | 0.81 | ||||
| Value for Money | 4.00 | 0.87 | ||||
| Auditing Arrangement | 4.00 | 0.35 | ||||
| Average weighted score | 4.00 | |||||
| Legends | ||||||
| Capacity Review - Classification | Corresponding Risk - Classification | |||||
| Category | Score Range | Score Range | Category | |||
| No Issues/ Meet Expectation | 3.6 - 4.0 | 0 - 1.5 | Low | |||
| Minor Issues | 2.6 - 3.5 | 1.6 - 2.5 | Medium | |||
| Moderate Issues | 1.6 - 2.5 | 2.6 - 3.5 | High | |||
| Major Issues | 0 - 1.5 | 3.6 - 4.0 | Very High | |||
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