Instructions
       This client assistance schedule (CAS) is designed to provide our clients with a list of the information we require to undertake 
       our audit. Please complete the schedule and return it and the relevent information to us by <>.
       We have provided attachments and the following tabs to provide examples of the type of documents that we require for our 
       audit:
       CAS - List of documents required to complete the audit
       Meetings & process walkthroughs
       Example Organisational Chart
       Example risk register
       Example Mapped Chart
       Example - Declaration of interests form
       Variance Analysis
       Example leasing schedule
       Aged Debt Reporting Tool
       Example Contract Register
       Example Corporate Card Register
       Example Asset register
         Example: Health foundation client assistance schedule—20XX–XX
                    Audit area                         Title/item requested                Examples of supporting  What do we use this information for?
                                                                                             documents/guidance
                                             Operational budget for 20XX–20XX                                             The operational budget provides a forecast of the financial operations of the 
         General                             financial year                                                               foundation for the financial year and allows us to focus on expected areas of 
                                                                                                                          higher risk.
                                                                                                                          The organisational chart gives an overview of the foundation's structure and 
                                             Organisational chart                         Organisational Chart            where accountabilities lie within the foundation. If this hasn't changed since last 
                                                                                                                          year, please just confirm this.
                                             Financial Management Practice Manual                                         The FMPM tells us how the foundation's transactions are to be approved and 
                                             (FMPM)                                                                       processed.  
                                                                                          Financial Accountability HandboGokuidance: Queensland Treasury issues the Financial Reporting Requirements 
                                                                                                                          and the financial accountability handbook, which can assist foundations in 
                                                                                                                          developing their FMPM.
                                             Board charter                                                                The charter defines the responsibilities and accountabilities of the board. It 
                                                                                                                          helps us to understand how the foundation operates.
                                                                                          Example risk register 
                                                                                          A Guide to Risk Management The risk register informs us where the foundation considers its high risks lie 
                                             Risk register                                                                and what actions it is undertaking to mitigate those risks.
                                                                                                                          Guidance: links are provided  to help with developing a risk framework and risk 
                                                                                                                          register.
                                                                                          Risk Management Framework template Hospital Foundations  (Issued by Queensland Health)
                                                                                          QAO Risk management maturity model
                                                                                                                          This gives us an understanding of how the financial statement disclosures will 
                                                                                                                          be derived.
                                             Mapping list (or matrix) of GL codes to      Example: Mapped TB chart        Where the trial balance is mapped to the financial statements, this provides a 
                                             financial statement line items.                                              workpaper on how the financial statement disclosures were established.  
                                                                                                                          Where this is not completed, it will take additional audit time to check the 
                                                                                                                          completeness of the financial statement balances.
                                                                                                                          Conflicts of interest are a high risk consideration for an audit.  The register of 
                                                                                          Example: Declaration of interest form
                                             Public interest/conflict of interest register.                               interests provides us information to focus our audit testing.  
                                                                                                                          Guidance: the Department of the Premier and Cabinet issued guidance on 
                                                                                                                          declarations of interest.
                                                                                          Declarations of interest
                                                                                                                          As a normal part of our audit program, we review the foundation board's 
                                             Minutes and agendas of board meetings                                        agenda and minutes.  This informs us of significant decisions made by the 
                                             held                                                                         board, such as recruitment, purchase of major property, plant and equipment, 
                                                                                                                          significant contracts, and so on. It allows us to proactively address accounting 
                                                                                                                          and audit issues.
                                                                                                                          This is only applicable to foundations with audit committees. We either attend 
                                             Audit and risk committee agenda and                                          the audit committee meetings or review the minutes of the meetings.  It gives 
                                             minutes held                                                                 us an understanding of the key risks to the foundation and the board's direction 
                                                                                                                          to minimise risk.
                                                                                                                          Accounting position papers are to be prepared by the foundation on matters 
                                                                                                                          that could have a significant impact of the financial statement disclosures.  
                                             Accounting position papers                   Fact sheet on Preparing positionT hpeaspee rws ilflo br ea cpcriomuanrtiilnyg c hmaantgteerss  iann adc vcaoluunattiinogn standards. 
                                                                                                                          Guidance: the linked fact sheet provides guidance on how to prepare a position 
                                                                                                                          paper. Audit teams will discuss the need for position papers with you.
                                                                                                                          Proforma financial statements: can relieve some of the end of year 
                                                                                                                          pressures.  Proforma financial statements are prepared in May/June.  
                                             Proforma financial statements and final                                      Effectively, they are your financial statements without the current year figures. 
                                                                                                                          Your audit team will review the proforma statements and provide feedback on 
                                             draft financial statements                   Future Bay Regional Health Foundation (Tier 2)  illustrative financial statements, example from Queensland Treasury
                                                                                                                          any necessary changes by the agreed target date. 
                                                                                                                          Final draft financial statements:  should be provided at the start of the final 
                                                                                                                          audit visit. These statements should have a quality assurance review before 
                                                                                                                          providing them to audit.  A good quality review should correct errors/omissions 
                                                                                                                          prior to the final audit.  The aim of this is to reduce the foundation's time to 
                                                                                                                          rework financial statements, and audit time to fix errors and omissions and 
                                                                                          Understanding general purpose financial statements (QAO blog)
                                                                                                                          review of additional review of the financial statements. It aims to save time and 
                                                                                                                          money.
                                                                                                                          Guidance:  the Future Bay Regional Health Foundation has been established 
                                                                                          Focused financial reporting (QAO blog)
                                                                                                                          by Queensland Treasury as sample financial statements for small state 
                                                                                                                          entities. This provides guidance on format and layout.  It also provides 
                                                                                                                          references to the applicable accounting standards. 
                                                                                                                          The QAO blogs are additional guidance material on preparing financial 
                                                                                          Assessing financial statement preparation for state government entities 2019 (QAO blog)
                                                                                                                          statements. 
                                             Variance analysis—explanation for                                            As part of the audit, we look at the variance between the current and prior year 
                                             movements from prior year to current year           Variance analysis        and reasons for material variances.  We request the foundation report on the 
                                             for the income statement and balance                                         variances in the first instances.  We will verify this through our audit and our 
                                             sheet                                                                        understanding of the financial transactions for the year.
                                             Variance analysis—explanation for                                            As part of the audit, we look at the variances between the current and prior 
                                             movements from budget to current year for                                    year and reasons for material variances.  We request from the Foundation a 
                                             the income statement and balance sheet.             Variance analysis        report on the variances in the first instance.  We will verify this this through our 
                                             Compare to budget or prior year to identify                                  audit and our understanding of the financial transactions for the year.  This 
                                             risk                                                                         analysis will be similar to the year to year analysis, but it will be the Current 
                                                                                                                          year results compared to the budget.
                                             Supporting workpapers for each disclosure 
                                             note including: 
                                             -commitments and contingencies                                               Workpapers to support the disclosures in the financial statements. 
                                             -financial instruments
                                             -key management personnel (KMPs)
                                             -related party transactions 
                                             Related party declarations for KMPs          Declaration of interest form    Workpapers to support the disclosures in the financial statements.
                                             Listing of manual journals posted from Jul                                   Workpapers to support the disclosures in the financial statements.
                                             20XX to Jun 20XX
         Cash and Cash Equivalents           Bank reconciliation for month ending 30                                      Workpapers to support the disclosures in the financial statements and identify 
                                             June                                                                         long outstanding reconciling items.
                                                                                                                          We use this as part of our audit to ensure banking transactions are only 
                                             List of current bank account signatories                                     conducted by those authorised as bank account signatories.  Authorised bank 
                                                                                                                          signatories is a form of internal control over bank transactions.
                                             Cash flow statement workings 
                                             (reconciliation of operating surplus to net                                  Workpapers to support the disclosures in the financial statements.
                                             cash from operating activities note)
         Payroll/Employee entitlements Payroll masterfile data for the entire year                                        We use this data to perform audit analytics and to inform our audit sample 
                                                                                                                          testing.
                                             Human resources (HR) delegations                                             We use this to audit approvals for HR transactions.
                                             Long service leave and annual leave                                          Workpapers to support the disclosures in the financial statements.
                                             accrual calculations
         Revenue/Receivables                 Accounts receivable age analysis as at 30  Aged debtors analysis             Workpapers to support the disclosures in the financial statements and identify 
                                             June 20XX                                                                    receivables that may be impaired.
                                             Copy of provision for impairment of 
                                             receivables and bad debt write offs for 1                                    Workpapers to support the disclosures in the financial statements.
                                             Jul 20XX to 30 June 20XX, if any
                                             Gifts and donations register, which should                                   We look at gift and benefits in terms of:
                                             include an estimated value for each item     Gifts and Benefits (Directive 22/-0 t9h)e probity of matters associated with the stewardship of public sector entities
                                                                                                                          - compliance with relevant acts, regulations and government policies.
                                             Listing of all major fund-raising activities to 
                                             date with the total cost and funds raised for                                Workpapers to support the disclosures in the financial statements and to target 
                                             each.                                                                        our audit testing.
                                             A listing of events planned for the period to 
                                             30 June 20XX
                                             General ledger transaction listing by event                                  Workpapers to support the disclosures in the financial statements.
                                             Accrual revenue supporting working paper                                     Workpapers to support the disclosures in the financial statements.
                                                                                                                          This provides a listing of all leases the foundation has in place. This schedule 
         Expenditure and Payables            Leasing schedule for July XX to June XX      Example leasing schedule        should include the purpose of the lease, duration, amounts payable over time 
                                                                                                                          for the duration of the lease.
                                             Financial delegations                                                        We use the financial delegations to test that the appropriate level of approval is 
                                                                                                                          given for transactions.
                                             Current corporate card register if                                           If the foundation has issued corporate cards, a register of issued corporate 
                                                                                          Example corporate card register
                                             applicable                                                                   cards should be maintained. 
                                                                                                                          This is similar to the aged analysis of debtors. This provides us with an insight 
                                             Aging analysis for account payables as at                                    into how well the foundation is paying its outstanding obligations. Long-term 
                                             30 June 20XX                                                                 payables without reasonable explanations may indicate going concern or legal 
                                                                                                                          dispute issues.
                                             General ledger transaction listing of                                        Workpapers to support the disclosures in the financial statements.
                                             supplies and services
                                             Accrual expenditure supporting working                                       Workpapers to support the disclosures in the financial statements.
                                             paper
                                                                                                                          All significant contracts should be maintained in a contract register that details, 
                                                                                                                          at a minimum, the following five elements:
                                                                                                                          1. start and end date of the contract
                                             Copy of the contracts register               Example contract register       2. total contracted amount and annual amounts
                                                                                                                          3. contract manager assigned to the contract
                                                                                                                          4. link to or reference to a copy of the contract
                                                                                                                          5. trigger date for renewal to ensure an appropriate procurement process can 
                                                                                                                          be followed.
                                             Listing of prepayments                                                       Workpapers to support the disclosures in the financial statements.
         Property, plant and equipment  Property, plant and equipment                                                     Workpapers to support the disclosures in the financial statements.
         (PPE)                               reconciliation as at 30 June 20XX
                                             Copy of the fixed asset register             Sample asset register           Workpapers to support the disclosures in the financial statements.
                                                                                                                          Portable and attractive items are those items of equipment that are more 
                                             Copy of the portable and attractive assets                                   suspectable to theft, for example cameras. Most of the time, they are below 
                                             register                                                                     the asset recognition threshold but are maintained on a register to monitor their 
                                                                                                                          location.
                                             If relevant, supporting workpapers for the                                   Provide information on how often valuations are undertaken, the 
                                             property, plant and equipment movement                                       process/approach adopted including quality assurance process and how the 
                                             reconciliation (that is, additions listing,                                  information is used. Please ensure all working papers are adequately cross 
                                             disposal listings, assessment of useful life,                                referenced to each applicable balance.
                                             and so on) 
                                             Management review of useful lives and                                        Workpapers to support the disclosures in the financial statements. The useful 
                                             impairment                                                                   lives of assets should be assessed annually. As part of this assessment, the 
                                                                                                                          condition of the asset should be assessed for any potential impairment.
                                             Valuation report and evidence of                                             This is applicable to assets held at fair value where fair value is not cost.
                                             managements assessment/endorsement
         Other                               Inventory reconciliation for 30 June 20XX                                    Workpapers to support the disclosures in the financial statements.
                                             Business activity statement (BAS) for 30                                     Workpapers to support the disclosures in the financial statements.
                                             June
         Equity                              Any equity movements and relevant                                            Workpapers to support the disclosures in the financial statements.
                                             supporting documents
         * QAO Contact List
                       Initials                                 Name
     Example: Health foundation client assistance schedule—20XX–XX
               Category        Date
     1
     2
     3
     4
     5
     6
Example: Health foundation client assistance schedule—20XX–XX
         Officer responsible for this area