Excel Sample Sheet 32834 | Enrollment Roster School Year Aug To July

Partial file snippet.

Sheet 1: Roster

Organization Name
Child Care Food Program
Authorization #

ENROLLMENT ROSTER

Center Name
August 1, 2021 - July 30, 2022

Current Month
F
0
Children must be in attendance for at least one day in the month in order to be included in the free, reduced-price, and non-needy numbers to the left. Enter the child's eligibility (based on information from the approved Free and Reduced-Price Meal Application) by placing an "X" under the column of their eligibility category. Each month, transfer this information to Tab 2 of this document and onto the claim. When a child withdraws, type in their last date of attendance in column 4. After filing that month's claim, change their "X" to a "W" under column 5 so that the child is not counted in that month.

R
0

N
0

Total
0

1
2
3
4
5 - Category of Meal Eligibility

Name of Child
(Last Name, First Name)
Age of Child
8/1/21 or First Date of Attendance on CCFP
Last Date of Attendance in Center
Free
Reduced-Price
Non-Needy

Sheet 2: F-R-N #s

6 - Enter below, for each month, the total number of children eligible for free, reduced-price, and non-needy meals. Children must be in attendance for at least one day in the month in order to be included in the free, reduced-price, and non-needy numbers below. Transfer this information each month to the claim.

Aug-21
Sep-21
Oct-21
Nov-21
Dec-21
Jan-22
Feb-22
Mar-22
Apr-22
May-22
Jun-22
Jul-22

Totals

Sheet 3: Form Instructions

ENROLLMENT ROSTER INSTRUCTIONS

This enrollment roster is a required document for tracking free, reduced-price and non-needy meal eligibility in child care centers and outside school hours care centers. The child’s eligibility category is based on information provided on the Free and Reduced-Price Meal Application. When a new child enrolls in the program, his/her name, age, and eligibility category with the first date of attendance must be typed on the roster.

A child care center and outside-school-hours care center may claim reimbursement only for meals served to enrolled children. Children are defined as persons who are 12 years of age and under; or children of migrant workers 15 years of age and under; or persons with an appropriately documented mental or physical disability who are enrolled in a child care facility serving a majority of persons 18 years of age and under. No more than two meals and one snack or two snacks and one meal may be claimed per child per day.

Do not send this report to the state office. Keep on file at your institution.

How to Complete the Enrollment Roster

For the new school year (August 1, 2021 to July 31, 2022), the following should be recorded under each column:

COLUMN:
(1) Enter the name of each enrolled child (last name, first name). Use the same name (first and last) for a child on all CCFP records (e.g., attendance records, enrollment records, etc.) If a new child enrolls during the year, add the child's name to the roster.
(2) Enter the age of the child.
(3) Enter the first date the child attends the center in the school year. If the child has been in attendance prior to August, 2021, then enter 8/1/21.
**Prospective Contractors only: Enter your payment start date in this column when you receive your final approval notice.
(4) If a child leaves the center in the year, enter the child's last date of attendance here. Also, after you've filed your claim for the month they were there, replace their "X" with a "W" under the column of their eligibility category. This way after the child leaves they won't be counted in any future months.
(5) Enter the child's eligibility (based on information from the approved Free and Reduced-Price Meal Application) by placing an "X" under the column of their eligibility category.
(6) At the end of each month transfer the Current Month's free, reduced-price, and non-needy numbers from Tab 1 (Roster) to Tab 2 (under the column that corresponds to the month that just ended). The chart will auto calculate for each month. Transfer these totals to the monthly reimbursement claim in MIPS.

This electronic form must be printed at the end of every month and stored with your other CCFP monthly records. Before printing, sort the children into alphabetical order (see Sorting Instructions tab for instructions).

The words contained in this file might help you see if this file matches what you are looking for:

...Sheet roster organization name child care food program authorization enrollment center august july current month f children must be in attendance for at least one day the order to included free reducedprice and nonneedy numbers left enter s eligibility based on information from approved meal application by placing an quot x under column of their category each transfer this tab document onto claim when a withdraws type last date after filing that change w so is not counted r n total first age or ccfp frn below number eligible meals aug sep oct nov dec jan feb mar apr may jun jul totals form instructions instructionsthis required tracking centers outside school hours rsquo provided new enrolls hisher with typed rostera outsideschoolhours reimbursement only served enrolled are defined as persons who years migrant workers appropriately documented mental physical disability facility serving majority no more than two snack snacks claimed per daydo send report state office keep file your inst...

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Organization Name		Child Care Food Program				Authorization #
		ENROLLMENT ROSTER
Center Name		August 1, 2021 - July 30, 2022

Current Month	F	0	Children must be in attendance for at least one day in the month in order to be included in the free, reduced-price, and non-needy numbers to the left. Enter the child's eligibility (based on information from the approved Free and Reduced-Price Meal Application) by placing an "X" under the column of their eligibility category. Each month, transfer this information to Tab 2 of this document and onto the claim. When a child withdraws, type in their last date of attendance in column 4. After filing that month's claim, change their "X" to a "W" under column 5 so that the child is not counted in that month.
	R	0
	N	0
Total		0

1	2	3	4	5 - Category of Meal Eligibility
Name of Child (Last Name, First Name)	Age of Child	8/1/21 or First Date of Attendance on CCFP	Last Date of Attendance in Center	Free	Reduced-Price	Non-Needy

ENROLLMENT ROSTER INSTRUCTIONS This enrollment roster is a required document for tracking free, reduced-price and non-needy meal eligibility in child care centers and outside school hours care centers. The child’s eligibility category is based on information provided on the Free and Reduced-Price Meal Application. When a new child enrolls in the program, his/her name, age, and eligibility category with the first date of attendance must be typed on the roster. A child care center and outside-school-hours care center may claim reimbursement only for meals served to enrolled children. Children are defined as persons who are 12 years of age and under; or children of migrant workers 15 years of age and under; or persons with an appropriately documented mental or physical disability who are enrolled in a child care facility serving a majority of persons 18 years of age and under. No more than two meals and one snack or two snacks and one meal may be claimed per child per day. Do not send this report to the state office. Keep on file at your institution. How to Complete the Enrollment Roster For the new school year (August 1, 2021 to July 31, 2022), the following should be recorded under each column:




















COLUMN: (1) Enter the name of each enrolled child (last name, first name). Use the same name (first and last) for a child on all CCFP records (e.g., attendance records, enrollment records, etc.) If a new child enrolls during the year, add the child's name to the roster. (2) Enter the age of the child. (3) Enter the first date the child attends the center in the school year. If the child has been in attendance prior to August, 2021, then enter 8/1/21. **Prospective Contractors only: Enter your payment start date in this column when you receive your final approval notice. (4) If a child leaves the center in the year, enter the child's last date of attendance here. Also, after you've filed your claim for the month they were there, replace their "X" with a "W" under the column of their eligibility category. This way after the child leaves they won't be counted in any future months. (5) Enter the child's eligibility (based on information from the approved Free and Reduced-Price Meal Application) by placing an "X" under the column of their eligibility category. (6) At the end of each month transfer the Current Month's free, reduced-price, and non-needy numbers from Tab 1 (Roster) to Tab 2 (under the column that corresponds to the month that just ended). The chart will auto calculate for each month. Transfer these totals to the monthly reimbursement claim in MIPS.
















This electronic form must be printed at the end of every month and stored with your other CCFP monthly records. Before printing, sort the children into alphabetical order (see Sorting Instructions tab for instructions).

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