BMI / BMIR Travel Reimbursement Summary
             Instructions: After all travel is complete, fill out the expense summary below to request reimbursement.  If you traveled to two or more locations to attend multiple conferences or 
             workshops, fill out a separate expense sheet for each event if you are using different accounts for reimbursement.
             Name:                     Enter your name                                                                                                 SU ID:        University ID                                                                                  Date:          Today's date
             Email:                    Enter your email address                                                                                        Phone:        Enter phone number
             Conference Name:   Enter full conference name, not the acronym                                                                                                                                                                       Conference Dates:                Date of conference
             Business Purpose:                      Who, What, When, Where & Why you traveled for Stanford.
                                   Check here if you used a Department    Travel Card for any of these expenses.   Indicate what was paid in the Notes Field below. Include the expenses on 
                                  your summary even    though you are not being reimbursed for them so that your administrator can    clear any advances or travel card expenses using 
                                  the receipts you provide.
             If your travel was foreign, use the Oanda currency converter link to determine foreign currency equivalents.  Calculate using the date you made the purchase.  Print the result and submit with your receipts.
             Fingate (Stanford’s Gateway to Financial ActiviStiteas)nford Admin Guide Travel                           Domestic Per Diem Rates                                         M&IE Breakdown (domeFsotirc)eign Per Diem RatesM&IE Breakdown (use for foreign traveOl)anda Currency Converter
                                                                                                                                                                                                                   Actual Meals                                                                             Total
                                       Travel Location /Airport  Conference                                              Lodging -      Car Rental  Parking &              Other       Per Diem                                                      Incidental        Mileage       Personal 
                      Date                         Code                Registration *     Tutorials      Airfare *      Per Diem or           *            Tolls       Transportation  Meals **                                                      Expenses         (3/1/16 at    Car Miles
                                                                                                                          Actual *                                     (taxi, shuttle)                  Breakfast       Lunch         Dinner      /Other Costs *         54¢)
                 Date of Expense                                                                                                                                                                                                                                     $      -                      $                 -   
                 Date of Expense                                                                                                                                                                                                                                     $      -                      $                 -   
                 Date of Expense                                                                                                                                                                                                                                     $      -                      $                 -   
                 Date of Expense                                                                                                                                                                                                                                     $      -                      $                 -   
                 Date of Expense                                                                                                                                                                                                                                     $      -                      $                 -   
                 Date of Expense                                                                                                                                                                                                                                     $      -                      $                 -   
                 Date of Expense                                                                                                                                                                                                                                     $      -                      $                 -   
                 Date of Expense                                                                                                                                                                                                                                     $      -                      $                 -   
                 Date of Expense                                                                                                                                                                                                                                     $      -                      $                 -   
                 Date of Expense                                                                                                                                                                                                                                     $      -                      $                 -   
                 Date of Expense                                                                                                                                                                                                                                     $      -                      $                 -   
                 Date of Expense                                                                                                                                                                                                                                     $      -                      $                 -   
                 Date of Expense                                                                                                                                                                                                                                     $      -                      $                 -   
                 Date of Expense                                                                                                                                                                                                                                     $      -                      $                 -   
                 Date of Expense                                                                                                                                                                                                                                     $      -                      $                 -   
                                                                        $                -     $              -     $               -     $               -     $             -     $            -     $                 -     $             -     $            -     $            -     $             -     $                  -     $             -   
             Enter the number of meals provided by others or included in   Notes
                                 the registration **                                   Indicate if you are not requesting reimbursement for all itemized expenses above in the Notes section.                                       $           -     $               -   
                       Meal              Number        Date Range     Type here                                                                                                                                                                                                    Subtotal $                 -   
                     Breakfast                                                                                                                                                                                                                                                      Advance
                      Lunch                                                                                                                                                                                                                                                              Total  $                 -   
                      Dinner
                                       Type explanations for other costs and incidentals here, as well as justifications for the expenses.
                  Comments or 
                  Justifications
                                      List source(s) of support by name                                PTA/ Account number                                                             Total $ amount or % support                                                   
             1) source or fund name                                                                    Enter Project- Task- Award                                                      Allocation 
             2) source or fund name                                                                    Enter Project- Task- Award                                                      Allocation 
             3)  source or fund name                                                                   Enter Project- Task- Award                                                      Allocation 
             *There is no need to separate lump sum fees, i.e., airfare, lodging, into days. See the comment attached to the Date cell for instructions. 
             ** Use the M&IE site to determine deductions if meals were included in conference registration fees.
             After completing the form, save it as an Excel spreadsheet , print it and submit with all receipts and required forms.
travel_expense_reimbursement_summary.xlsx                                                                                                                                                                                                                                                                                    08/09/2022