Sheet 1: Construction Over $35,000

	
	
	

		
CDBG Municipal Implementation Checklist
		
	

		
Construction Project Over $35,000*
		
	

		


		
	

		
This checklist outlines the basic steps required to receive reimbursement from the CDBG Program.   There may be additional steps that are required locally.
		
	

		
All submissions and questions should be sent to Audra Murray at amurray@dutchessny.gov or 
(845) 486-3633.
		
	

		
Additional guidance and forms can be found on our website - 
		
CD Documents
	
	

		


		


	
	

		
County Approval of Construction Documents
		


	
	

		
1. Submit the final draft of the following to County for review and approval prior to bidding:
		
	

		
a. Plans
		

 
	
	
	

		
b. Specifications
		

 
	
	
	

		
c. Cost Estimate
		

 
	
	
	

		
County review is generally completed within 5 business days.  When review is completed, we will send an approval e-mail along with federal wage rates, MBE/WBE outreach list and other required insertions.
		
	

		
2. Incorporate federal and state wage rates and insertions provided by the County into specifications
		

 
	
	
	

		


		
	

		
Bidding
		


	
	

		
3. Formal Bidding:
		

 
	
	
	

		
a. Send bid notice to newspapers as required by local laws
		

 
	
	
	

		
b. Send bid notice and final plans and specifications to County for placement on Bidnet
		

 
	
	
	

		
c. Email bid notice to MBE/WBE list provided by County (copy county on e-mail)
		

 
	
	
	

		
4. Submit bid results to the County for review and approval
		

 
	
	
	

		


		

 
	
	
	

		
Contract Award
		


	
	

		
5.  Execute contractor contract
		

 
	
	
	

		
6. Set up pre-construction conference with the County and contractor
		

 
	
	
	

		
7. Submit the following to the County, preferably at pre-construction conference:
		


	
	

		
a. Executed contract
		

 
	
	
	

		
b. Insurance
		

 
	
	
	

		
c. Bonding (required if $100,000 or more)
		

 
	
	
	

		
d. Section 3 Plan
		

 
	
	
	

		
e. Contractor/Subcontractor questionnaire
		

 
	
	
	

		
f. Affirmative action plan
		

 
	
	
	

		


		


	
	

		
Construction 
		


	
	

		
8. Notify County when construction begins
		

 
	
	
	

		
9. Submit progress payment requests and contractor payrolls and Statement of Compliance on a quarterly basis
		

 
	
	
	

		
10. Submit certification of completion with final payment request
		

 
	
	
	

		
*Checklists for other construction price ranges are available on the tabs below.
		

 


Sheet 2: Construction $10,000-34,999

	
	
	

		
CDBG Municipal Implementation Checklist
		
	

		
Construction Project $10,000-34,999*
		
	

		


		
	

		
This checklist outlines the basic steps required to receive reimbursement from the CDBG Program.   There may be additional steps that are required locally.
		
	

		
All submissions and questions should be sent to Audra Murray at amurray@dutchessny.gov or 
(845) 486-3633.
		
	

		
Additional guidance and forms can be found on our website - 
		
CD Documents
	
	

		


		


	
	

		
County Approval of Construction Documents
		


	
	

		
1. Submit the final draft of the following to County for review and approval prior to bidding:
		
	

		
a. Plans
		

 
	
	
	

		
b. Specifications
		

 
	
	
	

		
c. Cost Estimate
		

 
	
	
	

		
County review is generally completed within 5 business days.  When review is completed, we will send an approval e-mail along with federal wage rates, MBE/WBE outreach list and other required insertions.
		
	

		
2. Incorporate federal and state wage rates and insertions provided by the County into specifications
		

 
	
	
	

		


		
	

		
Written Quotations
		


	
	

		
3. Email quote request to MBE/WBE list provide by the County (copy County on the email)
		

 
	
	
	

		
4. Request and secure formal written quotes from at least three (3) responsible bidders.
		

 
	
	
	

		
5. Submit summary of quotes to the County for review and approval
		

 
	
	
	

		


		


	
	

		
Contract Award
		


	
	

		
6. Execute contractor contract
		

 
	
	
	

		
7. Set up pre-construction conference with the County and contractor
		

 
	
	
	

		
8. Submit the following to the County, preferably at pre-construction conference:
		


	
	

		
a. Executed contract
		

 
	
	
	

		
b. Insurance
		

 
	
	
	

		
c. Section 3 Plan
		

 
	
	
	

		
d. Contractor/Subcontractor questionnaire
		

 
	
	
	

		
e. Affirmative action plan
		

 
	
	
	

		


		


	
	

		
Construction 
		


	
	

		
9. Notify County when construction begins
		

 
	
	
	

		
10. Submit progress payment requests and contractor payrolls and Statement of Compliance on a quarterly basis
		

 
	
	
	

		
11. Submit certification of completion with final payment request
		

 
	
	
	

		
*Checklists for other construction price ranges are available on the tabs below.