Sheet 1: 1. Contents

	
	
	

		
Project plan workbook (large grants >£100k)
		


		


		


		


		


	
	

		
This workbook contains 3 worksheets including this one. These are:

1. Contents (this sheet)
2. Project plan
3. Risk assessment

		


		


		

 
		
		



Sheet 2: 2. Project plan template £100k+

	
	
	
	
	
	
	
	
	

		
This worksheet is for your project plan (for projects >£100k). Instructions can be found in cells A4 & B4. The table starts on cell A6.
		


		


		


		


		


		


		

 
		
		


	
	

		
Fill in your applicant reference number here
		


		


		


		


		


		


		


	
	

		
Fill in your applicant organisation name here
		


		


		


		


		


		


		


	
	

		
Instructions
The project plan informs us how you will plan, manage and deliver your project.
This is one of the most important parts of your full submission application . We recommend that your project plan is in chronological order. Tell us about the things that your project will do and produce, including the timescale attached to each element of the project. Tell us what your project outputs will be and include numbers where you can. When filled in, the table should give you and your colleagues a realistic plan for carrying out your project. However, we understand that the plan is likely to change and improve as your project develops.
		


		


		


		


		


		


		


		


	
	

		
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What?
		
What?
		
What?
		
When?
		
When?
		
When?
		
Who?
		
What will change and how will you know?
		
What will change and how will you know?
	
	

		
Tasks can be assigned against project phases (some are suggested below but can be amended to suit your project).
 A phase is "a structured method of breaking down a project into manageable sections to deliver portions of the overall project”
		
Please provide key milestones for your project (some are suggested below, aligned to project phases, but can be amended to suit your project).
A milestone is “a major event in the project”
		
List the individual tasks you will undertake to deliver your project in chronological order. Provide details of what the task is and where it will take place. 
A ‘task’ is simply an item of work to be completed within the project
		
Estimated start date
dd/mm/yyyy
		
Estimated end date
dd/mm/yyyy
		
Expected Duration
(Weeks)
		
Tell us who will be responsible for managing each of the tasks. E.g. a named individual, a sub-contractor
		
What the intended outcome of each task?
		
How will you evaluate how successful each task is?
	
	

		


		


		


		


		


		


		


		


		


	
	

		
Project initiation
		
E.g. Organisation formed
		
E.g. charter signed and x no. trustees in post
		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


	
	

		
Project planning
		
E.g. funding in place
		


		


		


		


		


		


		


	
	

		


		
planning application submission
		


		


		


		


		


		


		


	
	

		


		
planning application determined
		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


	
	

		
Project execution
		
e.g. start of construction
		


		


		


		


		


		


		


	
	

		


		
completion of construction
		


		


		


		


		


		


		


	
	

		


		
monitoring and control
		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


	
	

		
Project completion and open
		
e.g. fit-out start
		


		


		


		


		


		


		


	
	

		


		
fit-out completion
		


		


		


		


		


		


		


	
	

		


		
opening
		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


	
	

		
Operation and maintenance
		


		


		


		


		


		


		


		


	
	

		


		
e.g. activities
		


		


		


		


		


		


		


	
	

		


		
e.g. management
		


		


		


		


		


		


		


	
	

		


		
maintenance
		


		


		


		


		


		


		


	
	

		


		
evaluation