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Self Service Time and Attendance Time Reporting Code List
TCD HR/ Require Paid /
Employee Employee Approver Payroll CATEGORY TRC TRC DESCRIPTION TRC DEFINITION 2nd Unpaid /
Approval Hrs only
Additional Amount - (Higher Ed) - Used to pay employees lump sum
X X Regular ADC Compensation payments (i.e. Part Time Faculty, Graduate School No Paid
Coordinators, etc). Not eligible for leave accruals
Paid - (Judicial) - With notification to the Human Resources
Department, an employee may be sent home and placed on
administrative leave with pay pending disciplinary action. This
Administrative Leave administrative leave should be reserved for exceptional
X Leave w/Pay ADM PD circumstances such as those cases where keeping the No Paid
employee at the workplace pending disciplinary action
hampers the operations of the court, impairs the orderly
administration of justice, or is a threat to the well being of the
employee, other employees, or the public.
X Regular AMTS Per Diem Amount Amount - A code that can be used as an amount to pay a Per- No Paid
Diem employee's daily rate.
Paid - (Higher Ed) - An hour(s) code used by Community
Colleges for their Unit Professional Staff's participation in off-
X X X Leave w/Pay AOCAD Assigned OffCampus campus activities. With approval, they are eligible for up to 3 Yes Paid
ActivityDay days during the fiscal year and can be used in half-day
segments or greater. One of these days shall be granted for
the day following the Thanksgiving holiday.
Workers' Paid - (Judicial) - This code is used to supplement Trial Court
X Comp AST Assault Pay Court Officers worker's comp payments for injuries sustained No Paid
by defendants in their custody.
Paid - Military Annual Training leave up to 17 days per Federal
Fiscal Year (Oct 1 - Sept 30) for annual military training.
X X X Military ATD Annual Tour of Duty Military Orders must specify training as "annual training" or Yes Paid
"annual tour of duty". Documentation must be received by HR
Office prior to leave approval. This code is not to be used for
weekend drills, schools or active duty.
X X X Reimburse B01 Travel And Oth Amount - Used for reimbursement to employees for the No Paid
(BU 9 only) (BU 9 only) Expe/OutOfState expense of approved out of state travel. Object Code B01.
11/19/2017 Page 1 of 37
Self Service Time and Attendance Time Reporting Code List
TCD HR/ Require Paid /
Employee Employee Approver Payroll CATEGORY TRC TRC DESCRIPTION TRC DEFINITION 2nd Unpaid /
Approval Hrs only
X X Travel Expense/ In Amount - Used for reimbursement to employees for approved
(BU 9 only) (BU 9 only) X Reimburse B02 MA in state travel expenses, such as lodging, excluding mileage, No Paid
parking and tolls. Object Code B02.
Amount - Used for meal reimbursement when an employee
X X Overtime Meals works 3 or more hours of approved overtime exclusive of meal
(BU 9 only) (BU 9 only) X Reimburse B03 Expense period. Meal reimbursements vary based on Collective No Paid
Bargaining Agreements and Red Book. Employees on travel
status are not eligible. Object Code B03.
X X Amount - Used for reimbursement to employees for approved
(BU 9 only) (BU 9 only) X Reimburse B04 Tuition/Non-Graduate tuition and/or tuition related expenses. All payments and No Paid
reimbursements must be job related. Object Code B04.
X X Conference and Amount - Used for reimbursement to employees approved for
(BU 9 only) (BU 9 only) X Reimburse B05 Training registration or reservation fees for conferences or training. No Paid
Object Code B05.
X X Mbrship Dues and Amount - Used for reimbursement to employees for
(BU 9 only) (BU 9 only) X Reimburse B06 Licensing Fee membership in professional associations or license fees. No Paid
Object Code B05.
X X Amount - Used for reimbursement to employees for the
(BU 9 only) (BU 9 only) X Reimburse B08 Clothing Allowances approved purchase or cleaning of work-related clothing. Object No Paid
Code B08.
Amount - Used for reimbursement to employees for approved
X X Exigent Job-Related incidental expenses, which require an immediate payment so
(BU 9 only) (BU 9 only) X Reimburse B10 Expenses that a department may perform its mission, or for job related No Paid
expenses that cannot be paid for in an usual manner. Object
Code B10.
X X X Reimburse B1B Travel Lodging Amount - Used for reimbursement to employees for approved No Paid
(BU 9 only) (BU 9 only) Expense lodging expenses in MA. Object Code B01.
X Reimburse B92 Taxable Employee Amount - Used for any taxable (per IRS) employee No Paid
Reimbursement reimbursements, excluding contractors. Object Code B92
X X Auto Expense Amount - Used for reimbursement to employees for approved
(BU 9 only) (BU 9 only) X Reimburse BAE Reimbursement auto expenses not including mileage, tolls or parking. Object No Paid
Code B02.
11/19/2017 Page 2 of 37
Self Service Time and Attendance Time Reporting Code List
TCD HR/ Require Paid /
Employee Employee Approver Payroll CATEGORY TRC TRC DESCRIPTION TRC DEFINITION 2nd Unpaid /
Approval Hrs only
Paid - (Military Division) - An amounts code to pay the
X Military BAH Basic Allowance for statutory staff Generals, Colonels and National Guard No Paid
Housing employees called to "State Active Duty" a housing allowance
in addition to their earnings.
Paid - (Military Division) - An amounts code to pay the
X Military BAS Basic Allowance statutory staff Generals, Colonels and National Guard No Paid
Subsistence employees called to "State Active Duty" a basic subsistence
allowance in addition to their earnings.
X X X Reimburse BB1 Travel Airfare Amount - Used for reimbursement to employees for approved No Paid
(BU 9 only) (BU 9 only) Expenses airfare expenses only. Object Code B01.
X Reimburse BB4 Tuition/Graduate Amount - Used for Tuition reimbursement for approved No Paid
Graduate level courses. Object Code B04.
X Furlough BC- Bonus Comp Hours only - This code is used to decrease an employee's No Hrs only
Adjustment Decrease bonus comp time balance credited for previous furloughs
Bonus Comp Hours only - This code is used to increase an employee's
X Furlough BC+ Adjustment Increase bonus comp time balance due to previous furloughs. This No Hrs only
comp time earned due to furlough does not expire.
Paid - Blood donation leave up to a maximum allowance of
X X X X Leave w/Pay BLD Blood Donation four (4) hours. Blood donation leave may be used no more Yes Paid
than 5 times per year from the period October 1 - September
30. (prior Supervisor approval required)
X X Car Mileage Amount - Used to reimburse an employee for mileage while
(BU 9 only) (BU 9 only) X Reimburse BMI Reimbursement using a personal vehicle for approved business purposes. No Paid
Object Code B02.
Incentive Paid - This code is entered as an amount to pay employees a
X -Bonus BNS One Time Bonus bonus award per collective bargaining agreement or No Paid
management award.
X X X Reimburse BPK Parking Amount - Used to reimburse an employee for parking to attend No Paid
(BU 9 only) (BU 9 only) Reimbursement approved meetings, conferences, etc. Object Code B02.
11/19/2017 Page 3 of 37
Self Service Time and Attendance Time Reporting Code List
TCD HR/ Require Paid /
Employee Employee Approver Payroll CATEGORY TRC TRC DESCRIPTION TRC DEFINITION 2nd Unpaid /
Approval Hrs only
Paid - Bereavement Leave. The maximum number of days will
vary based on Collective Bargaining Agreements and Red
Book. A day is defined as 1/5 of an employee's total weekly
schedule.
BU 1,3,6, BU 2, BU 4, BU 8&10,BU 9 - Eligible for up to 7
days for a death of a spouse or child.
MGR/Confidential - Eligible for up to 4 days for a death of a
spouse or child.
BU 1,3,6, BU 2, BU 4, BU 8&10, BU 9, MGR/Confidential -
Eligible for up to 4 days for a death of a foster child, step child,
X X X X Leave w/Pay BRL Bereavement Leave parent, step parent, brother, sister, grandparent, grandchild, No Paid
person for whom the employee is legal guardian, parent or
child of spouse or person living in household; One day may be
used to attend the funeral of the brother, sister, grandparent or
grandchild of the employee's spouse. All usage is to be used
at the option of the employee within 30 calendar days of said
death or date of the funeral.
BU 7 - Eligible for up to 7 days for a death of a spouse or child;
up to 4 days for a parent, brother, sister, sister in-law, brother
in-law, step parent, grandparent, grandchild or person living in
household.
X Reimburse BT7 Tangible Asset Amount - Used for taxable reimbursement to employees for No Paid
Allowances equipment or other assets. Object Code B07.
X X X Reimburse BTL Toll Reimbursement Amount - Used to reimburse an employee for tolls while No Paid
(BU 9 only) (BU 9 only) traveling for approved business purposes. Object Code B02.
X Reimburse C98 TravelExpense- Amount - Used for travel expenditure reimbursements incurred No Paid
Contract Service by a contract employee. Object Code C98.
Comp Time Hours only - This adjustment code is used to decrease an
X Comp Time CA- Adjustment employee's comp time balance. No Hrs only
(Decrease)
Comp Time Hours only - This adjustment code is used to increase an
X Comp Time CA+ Adjustment employee's comp time balance. No Hrs only
(Increase)
11/19/2017 Page 4 of 37
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