Sheet 1: Instructions

	
	
	

		
Accounts Receivable Recorded by Agency
		
	

		
Instructions
		
	

		
Purpose: The Accounts Receivable accruals recorded by the agency form is used to support  accounts receivables (such as settlements receivables, due from other governments and due from sub-receipients, etc.) posted by the agency as GAAP entries. Do not use this form to record due from other funds or due from component units.

		
	

		
Customer/Vendor Name
		
The name of the customer for the transaction.
	
	

		
Account Type
		
Choose the type of receivable from the dropdown list (accounts receivable, due from other government, due from sub-recipients, etc.) Only use the general ledger accounts on the bottom of this form.
	
	

		
Revenue Account
		
The revenue GL account for the transaction.
	
	

		
Reason not entered in MAGIC
		
Brief description of the reason the transaction is not visible in MAGIC (bank account activity, transaction recorded in new budget year, details maintained outside system, etc.)
	
	

		
Amount
		
Amount to be posted.
	
	

		
Cost Center/Internal Order/ WBS Element
		
Enter the cost object for this transaction.
	
	

		
Grant
		
MAGIC grant number (enter NRGRANT if not grant related).
	
	

		
Summary Grand Totals
		
The total from all pages. This amount agrees to Trial Balance by General Ledger Account
	
	

		


		


	
	

		
JV Upload
		
A JV Upload template has been added to this form.  Entering the information indicated on the form (header information and columns A - I), will populate cells within the JV upload section.  The  JV upload section can then be copied to a new spreadsheet and uploaded by following the JV upload procedures provided.