Group 72002 Fleet Maintenance Services
                                        Request For Proposals #22752
                                                  ATTACHMENT 3:
                                          TECHNICAL SUBMITTAL
                   SECTION A: COVER SHEET & ACKNOWLEDGEMENT
                   *** Important - Failure to Furnish All Required Information may render the Bid Non-Responsive ***
           The bid must be fully and properly executed by an authorized person.   By signing you certify your express
           authority to sign on behalf of yourself, your company, or other entity and full knowledge and acceptance of
           this  REQUEST FOR PROPOSALS, Appendix A (Standard Clauses For New York State Contracts),
           Appendix B (OGS General Specifications), and State Finance Law §139-j and §139-k (Procurement
           Lobbying), and that all information provided is complete, true and accurate.  By signing, bidder affirms that
           it understands and agrees to comply with the OGS procedures relative to permissible contacts as required
           by State Finance Law §139-j (3) and §139-j (6) (b).  Information may be accessed at:
                   Procurement Lobbying:  http://www.ogs.ny.gov/aboutOgs/regulations/defaultSFL_139j-k.asp
           By signing, Bidder affirms that it understands and agrees to requirements of this RFP except as otherwise 
           noted in its’ proposal as allowable within this RFP. 
               Bidder’s Federal Tax Identification Number:                NYS Vendor Identification Number:
                     (Do Not Use Social Security Number)            (See “New York State Vendor File Registration” clause)
           Legal Business Name of Company Bidding: 
           D/B/A - Doing Business As (if applicable): 
           Bidder’s Signature:                                   Printed or Typed Name:
           Title:                                                Date:
           Contact name and email address for this attachment:
           22752_Attach3_TechnicalSubmittal.docx/SWFleetwr       Section A: Cover Sheet & Acknowledgement      Page 1
            GROUP 72002 – Fleet Maintenance Services (Statewide)                           Attachment 3: Technical Submittal
                            INDIVIDUAL, CORPORATION, PARTNERSHIP, OR LLC ACKNOWLEDGMENT
            STATE OF                                
                                                    :  Sworn Statement:
            COUNTY OF                               
            On the ________ day of ______________________ in the year 20_____ , before me personally appeared
            _____________________________________________, known to me to be the person who executed the
            foregoing instrument, who, being duly sworn by me did depose and say that _he maintains an office at
            Town of_____________________________________________________________________________
            County of ____________________________, State of___________; and further that:
            [Check One]
            (  If an individual): _he executed the foregoing instrument in his/her name and on his/her own behalf.
            (  If a corporation): _he is the _______________________________________________________________ of
               ______________________________________, the corporation described in said instrument; that, by authority
               of the Board of Directors of said corporation, _he is authorized to execute the foregoing instrument on behalf of
               the corporation for purposes set forth therein; and that, pursuant to that authority, _he executed the foregoing
               instrument in the name of and on behalf of said corporation as the act and deed of said corporation.
            (  If a partnership): _he is the _______________________________________________________________ of
               ______________________________________, the partnership  described in said instrument; that, by the
               terms of said partnership, _he is authorized to execute the foregoing instrument on behalf of the partnership for
               purposes set forth therein; and that, pursuant to that authority, _he executed the foregoing instrument in the
               name of and on behalf of said partnership as the act and deed of said partnership.
            (  If a limited liability company): _he is a duly authorized member of __________________________________
               ______________________________________, LLC, the limited liability company described in said instrument;
               that, _he is authorized to execute the foregoing instrument on behalf of the limited liability company for
               purposes set forth therein; and that, pursuant to that authority, _he executed the foregoing instrument in the
               name of and on behalf of said limited liability company as the act and deed of said limited liability company.
                                                                                                       
            Signature of Notary Public
            Notary Public Registration No.________________________________________State________________
            22752_Attach3_TechnicalSubmittal.docx/SWFleetwr         Section A: Cover Sheet &Acknowledgement          Page 2
            GROUP 72002 – Fleet Maintenance Services (Statewide)                           Attachment 3: Technical Submittal
                                                         SECTION B:
                       BIDDER RESPONSE TO TECHNICAL REQUIREMENTS
            A Bidder shall submit its responses to RFP Section I.10 Qualification of Bidder and Section II Fleet Maintenance 
            Services, by completing the response form provided below.  The information provided on this response form is a 
            summary of the minimum Bidder qualifications and technical requirements provided in the RFP.  A Bidder should refer 
            to the RFP for detailed minimum Bidder qualifications and technical requirements when preparing its bid responses 
            herein.  Failure to submit this attachment at the time of the bid opening shall result in rejection of the bid.
            Enter responses in the white-colored boxes only. Boxes may be expanded or reduced as necessary. Where a 
            separate attachment is either required or necessary for a complete Bid response, the Bidder should indicate the 
            electronic file name in the white-colored response box, and submit an electronic file of the document in accordance 
            with RFP Section V.4 Submission of Electronic Media. The electronic file should be named with the applicable 
            section number and name, and be included on the CD submitted in response to Part 2: Technical (see RFP Section
            V.6 Part 2: Technical). 
            Note: Failure to enter a response in a white-colored box designated as a mandatory requirement shall 
            result in a determination that the Bid is non-responsive, resulting in the disqualification of the Bid.
            In order for a response to a mandatory RFP requirement to be acceptable, a Bidder must provide sufficient 
            information for OGS to assess the Bidder’s ability to perform the requested services. A general response to any 
            mandatory RFP requirement that is merely a non-specific statement that the requirement can be met (e.g., “will 
            meet requirement”) shall be deemed non-responsive and may subject the Bidder to disqualification of its proposal.  
            Notwithstanding the previous sentence, a mandatory requirement specifically asking the Bidder to affirm that it 
            meets the requirement does not require a detailed description or explanation. NYSPro retains the right to request 
            any additional information pertaining to the Bidder's ability, qualifications, and procedures used to accomplish the 
            proposed work as it deems necessary to ensure safe and satisfactory work.
            If a Bidder does not currently have an established process that meets a mandatory requirement, the Bidder
            may submit a plan for how that requirement will be met under the resultant contract, that includes a 
            timeframe for implementation of no longer than three (3) calendar weeks after notice of tentative award. 
            Upon notice of tentative award, a Bidder must implement such plan(s), and provide evidence that the 
            required process is in place and fully functional prior to Contract execution by OGS. Failure to provide 
            evidence by the deadline stated by OGS in the tentative award notification letter that the process is in place
            and fully functional will delay award of the resultant contract, and may render the Bid non-responsive and 
            result in the disqualification of the Bid.
            Bidder is responsible for ensuring that the most recently updated version of all required documents has been 
            submitted. Updated versions released after the initial bid release date will be posted at 
            http://www.ogs.ny.gov/purchase/biddocument/22752BID.ASP and announced via the New York State Contract 
            Reporter (see RFP Section I.6 Inquiries/Issuing Office/Designated Contacts). Failure to submit the most 
            recently updated version of this attachment shall result in rejection of the bid.
            22752_Attach3_TechnicalSubmittal.docx/SWFleetwr  Section B: Bidder Response to Technical Requirements    Page 1
            GROUP 72002 – Fleet Maintenance Services (Statewide)                           Attachment 3: Technical Submittal
                                                  TECHNICAL RESPONSE FORM
            Enter Bidder Company Name:
            Section I.10               Provide an executive summary including profiles of operations and qualifications.  
            Qualification of           These profiles shall outline:
            Bidder
                                           1.  Operations. Provide business locations (e.g., primary location, additional 
            Paragraph A,                       processing centers, backup sites), and corporate structure using 
            Executive Summary                  organizational charts;
            (Mandatory)                    2.  Technical qualifications. Provide an overview, preferably including 
                                               diagrams, to Bidder’s approach to providing Fleet Maintenance Services, 
                                               highlighting the strengths and capabilities of the Bidder to provide such 
                                               services; and
                                           3.  Experience. Provide details regarding areas of expertise and overall 
                                               experience with Fleet Maintenance Services. 
            Section I.10A Bidder Response (if an attachment is included in the reponse, indicate the electronic file name below):
            Section I.10               Provide a staffing plan that will identify the numbers and types of staff employed by 
            Qualification of           the Bidder (excluding Automotive Repair Shops staff) that will implement the 
            Bidder                     Contract.  The staffing plan shall include:
            Paragraph B, Staffing          1.  Titles of employees;
            Plan for Contract              2.  Job descriptions for titles;
            (Mandatory)
                                           3.  Minimum qualifications for each job title;
                                           4.  Number of employees currently employed for each title;
                                           5.  Notarized statement from the head of Bidder’s human resources 
                                               department, or equivalent, certifying the total number of employees 
                                               currently in the titles identified by Bidder above, and that the employees 
                                               currently meet or exceed the minimum qualifications for each of the titles; 
                                               and
                                           6.  Notarized statement from the head of Bidder’s human resources 
                                               department, or equivalent, certifying that personnel responding to 
                                               maintenance and repair calls have a minimum of three (3) years’ experience 
                                               in the automotive industry as a technician or service writer, and are ASE 
                                               Certified Mechanics and/or ASE Certified Master Mechanics.
            22752_Attach3_TechnicalSubmittal.docx/SWFleetwr  Section B: Bidder Response to Technical Requirements    Page 2