Annex 3-07A Logistics Handbook
                                                 Norwegian Refugee Council (NRC)
          Invitation to Bid (ITB) for the establishment of a two -year Framework Agreement (FWA) for the provision of BLP ‘’
                                              Better learning programme- Graphic Design’’
                                                Reference #: ITB.NRC.MERO.2022.12
             Amman, 16th of May 2022
                SUBJECT: INVITATION TO TENDER FOR PROVISION of BLP ‘’ Better learning programme- Graphic Design’’.
             Dear Mr/Ms
             Following your enquiry regarding the publication of the above-mentioned invitation to tender, please find enclosed the
             following documents, which constitute the tender dossier.
             Any request for clarification can be addressed to the following e-mail address  mero.logistics@nrc.no    at least 4 working days
             before the deadline for submission of tenders. NRC will reply to bidders' questions at least 3 working days before the
             deadline for submission of tenders.
             Costs incurred by the bidder in preparing and submitting the tender proposals will not be reimbursed.
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             We look forward to receiving your tender by e-mail to mero.bids@nrc.no before 31  of May 2022.
             If you decide not to submit a tender, we would be grateful if you could inform us in writing, stating the reasons for your 
             decision.
             Yours sincerely,
             MERO Procurement Department
             (on behalf of Procurement committee)
             This ITB document contains the following:
                  This cover Letter
                  Section 2: Bid Data sheet
                  Section 3: NRC Invitation to bid general terms & condition
                  Section 4: Technical description and requirements
                    Section 5: Bidding form
                    Section 6: Company Profile and Previous Experience
                    Section 7: Financial proposal
                    Section 8: Suppliers Ethical Standards Declaration
                  
             Sections highlighted in green must be completed by the bidder and submitted with the offer.
                                                                                                                             1
                                                                         SECTION 2
                                                                      Bid Data Sheet
                 1.   BACKGROUND DATA
                      ITB Name: BLP ‘’ Better learning programme’’ Graphic           ITB Number: ITB.NRC.MERO.2022.12
                This ITB is issued by Norwegian Refugee Council (Regional office in Amman, Jordan) on behalf of BLP programe unit.
                 2.   SCOPE OF SERVICE
         NRC is currently seeking a reputable graphic designer service provider to establish a 2-years framework agreement that have the 
         experience in layout designing for BLP products and materials such as but not limited to BLP manuals, BLP Brochures, Consultancy 
         reports and others. The GBU is constantly producing new resources used during dissemination campaigns, presentations in 
         international forums including global partners and donors. Several communication and advocacy events will be organized and 
         competent graphic service providers will have to design products abiding by NRC external communication and branding guidelines.
         In addition to the layout design, BLP is looking for a service provider who is familiar with icon design “Insert our icon design 
         preference “pictograms/ ideograms…”, and the style if applicable “flat, glyph, hand drawn…”. The below resources should be 
         delivered upon ad hoc purchase order within the period of two years, therefore the offers provided should be valid for two year from 
         the signature of the framework agreement and could be extended beyond if parties agree.
         We kindly request competent service providers to provide a quotation for the below items and include costs, technical specifications 
         and delivery time for each item (considering timing needed to deliver one item).
                 3.   SCHEDULE & DEADLINE FOR SUBMISSION
                 The deadline for submission of bids is at 23:59 on the 31. May.2022. Late bids will not be accepted.
                                                      Description                                              DATE                TIME*
                   Invitation to Bid release (advertisement)                                                17.05.2022             10:00
                   Information session (pre-bid online zoom meeting for interested bidders)**               24.05.2022             13:00
                   Deadline for written request for any clarifications from NRC                             24.05.2022             23:59
                   Last date on which written clarifications are issued by NRC                              26.05.2022             16:00
                   Deadline for submission of tenders (receiving date, not sending date)                    31.05.2022             23:59
                   Tender opening session by NRC (estimate)                                                 07.06.2022              TBC
                   Notification of award to the successful tenderer (estimate)                              14.06.2022              TBC
                   Signature of the contract (estimate)                                                     05.07.2022              TBC
                        * All times are in the local time of Amman, Jordan GMT+3.
                        **  information Session Link and details are below; 
         Join Zoom Meeting
         https://nrc.zoom.us/j/98564749709?pwd=b001M3hrVHU4ZXVKWnpOK2VucHdadz09&from=addon
         Meeting ID: 985 6474 9709
         Passcode: 988636
               Please note all dates are provisional and NRC reserves the right to modify this schedule.
    MANNER OF SUBMISSION:
    Please submit your bids in accordance with the requirements detailed below:
    Complete offer shall be submitted by sending e-mail to not later than 31.05.2022 at 23:59. Tenders will be opened thereafter by the NRC 
    procurement committee without presence of tenderers or their representatives.
    Your offer shall be prepared and received as following:
    The ITB reference “ITB.NRC.MERO.2022.12– of BLP ‘’ Better learning programme- Graphic Design’’ shall be inserted in the Subject 
    Heading of the email
    Bid documents required shall be included as an attachment to the email in PDF, JPEG, TIF format, or the same type of files provided as a 
    ZIP file. Documents in MS Word or excel formats may result in the bid being disqualified
    Email attachments should not exceed 5MB; otherwise the bidder shall send his bid in multiple emails.
    All submitted documents should be scanned originals (signed and stamped, where required)
                 5.   ASSESSMENT CRITERIA
               Award of the contract(s) will be based on the following:
               Step 1: Administrative compliance check
               Bidders must provide all required documents be considered compliant.
               Step 2: Technical Evaluation
               A Technical Evaluation of all bids received will be conducted to eligible bidders after administrative compliance check. 
               Criteria that will be used to evaluate and score the bids are outlined in Section 3, Clause 24.
               Step 3: Financial Evaluation
               Price in comparison to other bidders of comparable technical quality.
                 6.   BIDDER’S CHECKLIST
                        #                            Mandatory documents to be submitted with your offer
                         1   Section 4 - Technical description and requirements
                         2   Section 5 – Bidding Form – completed, signed & stamped
                         3   Section 6 – Company profile & experience – completed, signed & stamped
                         4   Section 7 – Financial and technical proposal – completed, signed & stamped
                         5   Section 8 – Supplier ethical standards declaration – signed & stamped
                         6   Copy of Consultant/ Company registration (original and translated to English)
                         7   Updated C.V
                         8   Copies of past contracts/ POs as proof of experience
                         9   Passport copy of the consultant