Chart of Accounts for Victorian 
      Government Schools
      Financial Services Division
      Version 9.5 March 2022
                            CONTENTS
                                glossary.........................................................................................................................................4
                                Forward.........................................................................................................................................5
                                Introduction...................................................................................................................................5
                                Chart of Accounts and Reporting Process.....................................................................................5
                                Chart of Accounts Structure..........................................................................................................6
                                    Assets........................................................................................................................................6
                                    Liabilities....................................................................................................................................6
                                    Accumulated Funds....................................................................................................................6
                                    Revenue.....................................................................................................................................6
                                    Expenditure................................................................................................................................6
                                    Programs....................................................................................................................................6
                                    Sub Programs............................................................................................................................7
                                    Initiatives....................................................................................................................................7
                                General Approach to Chart of Accounts Coding............................................................................7
                                    Assets........................................................................................................................................7
                                    Liabilities....................................................................................................................................7
                                    Accumulated Funds....................................................................................................................7
                                Handy Hints...................................................................................................................................8
                                Goods and Services Tax (GST) and the Chart of Accounts...........................................................8
                                    Schools GST Codes...................................................................................................................8
                                    School Canteen..........................................................................................................................8
                                GST Codes for Schools.................................................................................................................9
                                General Ledger – Current assets................................................................................................10
                                General Ledger – NON-CURRENT Assets.................................................................................13
                                general ledger – current liabilities................................................................................................17
                                general ledger – accumulated equity...........................................................................................19
                                general ledger – revenue – government provided det grants......................................................19
                                general ledger – revenue – commonwealth government grants..................................................21
                                general ledger – revenue – state government grants..................................................................22
                                General ledger – revenue – other................................................................................................22
                                General ledger – revenue – locally raised funds.........................................................................24
                            © State of Victoria (Department of Education and Training) 2020
                            Chart of Accounts for Victorian Government Schools is provided under a Creative Commons Attribution 4.0 International license. You 
                            are free to re-use the work under that license, on the condition that you credit the State of Victoria (Department of Education and 
                            Training), indicate if changes were made and comply with the other license terms, see: Creative Commons Attribution 4.0 
                            International 
                            The license does not apply to:
                            •  any images, photographs, trademarks or branding, including the Victorian Government logo and the DET logo; and
                            •  content supplied by third parties.
                            Copyright queries may be directed to copyright@edumail.vic.gov.au
                                general ledger – expenditure – salaries and allowances.............................................................34
                                general ledger – expenditure – bank charges.............................................................................36
                                general ledger – expenditure – consumables..............................................................................36
                                general ledger – expenditure – books and publications...............................................................37
                                general ledger – expenditure – communications costs................................................................37
                                general ledger – expenditure – equipment / maintenance / hire..................................................38
                                general ledger – expenditure – utilities........................................................................................41
                                general ledger – expenditure – property services........................................................................42
                                general ledger – expenditure – travel and subsistence...............................................................43
                                general ledger – expenditure – motor vehicle expenses / lease..................................................44
                                general ledger – expenditure – administration.............................................................................45
                                general ledger – expenditure – health and personal development..............................................46
                                general ledger – expenditure – professional development..........................................................46
                                general ledger – expenditure – trading and fundraising...............................................................48
                                general ledger – expenditure – support / service.........................................................................50
                                general ledger – expenditure – camps / excursions / activities....................................................52
                                general ledger – expenditure – internal transfers........................................................................53
                                general ledger – expenditure – miscellaneous............................................................................53
                                programs, sub programs and initiatives.......................................................................................55
                                administration programs..............................................................................................................67
                                specific purpose programs..........................................................................................................68
                                general purpose programs..........................................................................................................70
                                Commonwealth Programs...........................................................................................................71
                                student support programs...........................................................................................................71
                                det initiatives...............................................................................................................................72
                            © State of Victoria (Department of Education and Training) 2020
                            Chart of Accounts for Victorian Government Schools is provided under a Creative Commons Attribution 4.0 International license. You 
                            are free to re-use the work under that license, on the condition that you credit the State of Victoria (Department of Education and 
                            Training), indicate if changes were made and comply with the other license terms, see: Creative Commons Attribution 4.0 
                            International 
                            The license does not apply to:
                            •  any images, photographs, trademarks or branding, including the Victorian Government logo and the DET logo; and
                            •  content supplied by third parties.
                            Copyright queries may be directed to copyright@edumail.vic.gov.au
                            GLOSSARY
                            Abbreviatio                          Description                                                                  Abbreviatio                          Description
                            n                                                                                                                 n
                            ABN                                  Australian Business Number                                                   GST                                  Goods and Services Tax
                            ATO                                  Australian Taxation office                                                   HR                                   Human Resources
                            BMV                                  Business Managers Victoria                                                   HYIA                                 High Yield Investment Account
                            CASES21                              Computerised Administration                                                  ICAS                                 International Competitions and 
                                                                 Systems Environment in                                                                                            Assessments for Schools
                                                                 Schools 21 century
                            CoA                                  Chart of Accounts                                                            NPSE                                 Non-Profit Sub Entity 
                            CRC                                  Criminal Record Check                                                        RCTI                                 Recipient Created Tax Invoice 
                            CRT                                  Casual Relief Teacher                                                        SMS                                  Schools Maintenance System
                            CSEF                                 Camps Sport and Excursion                                                    SRP                                  Student Resource Package
                                                                 Fund
                            DESE                                 Department of Education,                                                     STLR                                 Short Term Leave 
                                                                 Skills and Employment                                                                                             Replacement
                            DET                                  Department of Education and                                                  TAC                                  Transport Accident 
                                                                 Training                                                                                                          Commission
                            ECD                                  Early Childhood Development                                                  VET                                  Vocational Education and 
                                                                 (Kindergartens, Day Care,                                                                                         Training
                                                                 Maternal Health)
                            EFTPOS                               Electronic Funds Transfer                                                    VPSSA                                Victoria Primary School Sports 
                                                                 Point of Sale                                                                                                     Association
                            ES                                   Education Support                                                            VYDP                                 Victorian Youth Development 
                                                                                                                                                                                   Program
                            FBT                                  Fringe Benefit Tax                                                           WWC                                  Working with Children check
                            FSD                                  Financial Services Division
                            © State of Victoria (Department of Education and Training) 2020
                            Chart of Accounts for Victorian Government Schools is provided under a Creative Commons Attribution 4.0 International license. You 
                            are free to re-use the work under that license, on the condition that you credit the State of Victoria (Department of Education and 
                            Training), indicate if changes were made and comply with the other license terms, see: Creative Commons Attribution 4.0 
                            International 
                            The license does not apply to:
                            •  any images, photographs, trademarks or branding, including the Victorian Government logo and the DET logo; and
                            •  content supplied by third parties.
                            Copyright queries may be directed to copyright@edumail.vic.gov.au