Government of Western Australia
              [State agency Name]
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      Request for Quote
      [Cleaning - Request for Quote template - 
      $50,000 up to $250,000]
      Request Title:
      [Insert Request Title Here]
      Quotation Number:
      [Insert the Quotation Number]
      Closing Time:
      2:30 PM [Insert the Closing Date], Western Australia
      Issued by the Customer:
      [Director General [or] Chief Executive Officer, of the (insert State Agency
      Name)]
                                                           Request Document
                                                              Table of Contents
           Part A – Quotation No [Insert Quotation Number]..................................................3
           1. Introduction             3
                1.1      Summary of the Proposed Contract                             3
                1.2      Submission of Offer              3
                1.3      Offer Validity Period            4
                1.4      Briefing 4
                1.5      Tenders WA              4
                1.6      Contact Persons                  4
                1.7      Request Conditions               5
                1.8      Selection Process                5
                1.9      Western Australian Procurement Rules and Government Policies 5
                1.10 Supplier Debarment Regime6
           Schedule 1 - Customer Contract Details..................................................................7
           Schedule 2 - Specification / Statement of Requirements...................................14
           1 Statement of Requirements 14
                1.1      Definitions and Standards                 14
           2 Specification             17
                2.1      Location of Services 17
                2.2      Description of Services                   17
                2.3      Standards and Outcomes                    18
           Part B – Content Requirement and Respondent’s Offer.....................................23
           1. Note to Respondent                 23
           2. Identity of Respondent                      23
           3. Pre-Qualification Requirements                       24
           4. Compliance and Disclosure Requirements                                  24
           5. Qualitative Requirements                    28
           6. Customer Contract Insurance Requirements                                30
           Schedule 3 – Pricing...................................................................................................31
           1. Price Schedule 31
                1.1      Regular Cleaning Services 31
                1.2      Periodical Cleaning Services                       31
                1.3      Other Charges 32
           [Draft/Final] Quotation No  [Insert the Quotation Number]  Page 2 of 38                Finance Version 23052022
           Part A                             Respondent to read and keep this Part                                            Part A
           Part A – Quotation No [Insert Quotation Number]
           1.          Introduction
                       1.1                 Summary of the Proposed Contract
                       [Provide an overview of the cleaning services required, where services are to be 
                       delivered i.e. Perth or a regional location and the period of the proposed contract or 
                       when the services are required by. State Agency corporate information is not required]
                       1.2                 Submission of Offer
                       [Do not change this clause number as it is referenced in the Request Conditions]
           1.2.1       Hand and Post Lodgement
                       The Respondent may not submit the Offer by hand or post.
                       [or if hand or postal lodgement is critical]
                       [Where lodgement of an Offer, by hand, post and/or fax, is going to be at the State
                       Agency then the State Agency is to ensure it has in place appropriate procedures for
                       the receipt, opening and registration of offers to safeguard their security and
                       confidentiality]
                       The Respondent may submit the Offer:
                        By hand at:                                          By post at:
                        [insert Agency                                       [insert Agency 
                        address for hand                                     address for postal 
                        submission or                                        submission or 
                        Tendering                                            Tendering 
                        Services,                                            Services, Locked 
                        Djookanup,16                                         Bag 11, Osborne 
                        Parkland Road,                                       Park BC WA 6916]
                        Osborne Park WA 
                        6017.]
                       If the Respondent submits the Offer by hand or post, the Respondent
                       must submit the Offer to the relevant addresses above and provide
                       One (1) unbound copy marked “Original Copy” and provide  [insert
                       number] (X) copies.
           1.2.2      Facsimile Lodgement
                       [Please ensure that any Request closing at Tendering Services is marked "Offers may
                       not be submitted by facsimile"]
                       The Respondent may submit the Offer by facsimile at [insert State 
                       Agency's fax number].
                       [or]
                       Offers may not be submitted by facsimile.
           [Draft/Final] Quotation No  [Insert the Quotation Number]  Page 3 of 38                Finance Version 23052022
           Part A                             Respondent to read and keep this Part                                            Part A
           1.2.3       Electronic Lodgement
                       The   Respondent   may   submit   the   Offer   electronically   by   uploading   at:
                       www.tenders.wa.gov.au.
                       Tenders WA can facilitate the uploading of files to a maximum 100MB limit per upload
                       request.
                       The Respondent must be registered on Tenders WA to submit an offer electronically. 
                       Guidelines to assist Respondents with registering on Tenders WA and lodging an Offer
                       electronically can be downloaded at  www.tenders.wa.gov.au  by following the links
                       ‘Help’ > ‘Help Guides’ > ‘Suppliers Help Guides’.
                       [or]
                       Offers may not be submitted electronically
           1.2.4       Conditions   regarding   the   submission   of   Offers   (including   late   lodgement   and
                       mishandling) are contained in the Request Conditions.
                       1.3                 Offer Validity Period
                       The Offer Validity Period is for a period of [insert number] days/months].
                       1.4                 Briefing 
                       [Delete this clause if a briefing is not required]
                       A [mandatory / non-mandatory] briefing to Respondents will be conducted at:
                       Date:           [Insert Date]
                       Time:           [Insert time] AM/PM
                       Location:
                       The Respondent is requested to confirm its attendance by no later than [time] [AM/PM],
                       [& date] by contacting [contact person’s name and phone number].
                       [Only insert the following paragraph if the briefing is mandatory and use the Pre-
                       Qualification Requirement at Part B clause 3 of this document]
                       Failure to attend the Request briefing will result in the Offer being ineligible for
                       further consideration.
                       1.5                 Tenders WA
                       [Delete this clause if not inviting and/or lodging the Request on Tenders WA]
                       The Respondent may register (free) for the Tenders WA website to ensure that the
                       complete Request has been downloaded including any and all addenda.
                       1.6                 Contact Persons
                       The Respondent must not contact any other person within Government or any
                       consultant engaged in relation to this Quote to discuss this Quotation.
                       Enquiries:
                       Name:
           [Draft/Final] Quotation No  [Insert the Quotation Number]  Page 4 of 38                Finance Version 23052022