Team Diabetes Event Playbook
       From grandparents to grandchildren, we are all connected by the impact diabetes has 
       on our lives.  Thank you for taking the first step to stay Connected For Life and support 
       the mission of the American Diabetes Association.    
       To help you plan your event, please utilize the following Playbook.  This Playbook 
       contains four sections:
        1. What to do first
        2. Step-by-Step planning guide
        3. Getting the community involved – in-kind donations & other event logistics
        4. About the American Diabetes Association
       Questions? Connect with us!
       You are now a part of our team and we are here to help you however we can!  If you 
       have questions or need assistance, please contact Lynda Jimenez at 1-800-676-4065 
       ext. 7102 or LJimenez@diabetes.org. 
                                  What to Do First – Setting Yourself Up for Success
               You’ve registered, now it’s time to get your website details in place.  The website to 
               remember is www.diabetes.org/teamdiabetes. 
               From here, you’ll be able to access:
                      Your fundraising page
                      Your Fundraising Center
               Log In to your Fundraising Center
               From www.diabetes.org/teamdiabetes, select Login in the top, right-hand corner. 
                        Click on the “forgot password” link if you need to have your password reset.
               Once logged in, you will see “My Event Registrations” and a listing of your active 
               events. 
                      Click on the “Visit Your Fundraising Center” button for the appropriate event to
                       access the ability to update your goal, customize your page, send emails and 
                       more!
       Customize Your Page
       To get to your page, from the Home screen, select the tab of the page you would like to 
       edit (Personal Page, Team Page or Company Page).  If you are a Team Captain you will
       see your Team Page.  Company Page allows you to update the event information like 
       date, location and time. Please note if you are doing an individual fundraiser, that does 
       not require or team or company, you will not have the additional tabs. 
       Via the Content tab (see circled in below image), you can update the content that is on 
       your fundraising page.  This is where you can add your personal story for why you are 
       participating.  Each page has default “filler” text but those who update their fundraising 
       pages raise up to four times more as those who do not! 
       You can add a photo or video by clicking on the Photos/Video tab.
       The Components tab (see circled in below image) allows you to display or not display 
       your status thermometer and/or fundraising honor roll.  
           Step-by-Step Planning Guide (Walks, Rides, Community Events)
       The steps below are best practices for walk events and can be used as an outline for 
       your planning.  Every event is unique, so please use these suggestions and timetable 
       as a guideline.  
       Pre-Event Logistics – approximately 6-8 weeks from Event Date
       Event Date: _______________  6-8 Weeks Out (Date): ________________________
        1. Set date, location, and time for the event
          [   ] Check with local municipalities for securing permits needed, for parks and 
          public community areas and check for who you need permission from for using 
          private spaces (such as a school, race track, or botanical garden).
          [   ] Check rules of your location about dogs on/off leashes, bikes or scooters, 
          and wheelchair accessibility.
          [   ] Confirm location and availability to use bathrooms. 
        2. Establish and confirm a route.  Walks are usually about 2 miles in length 
          but can be any length depending on your community and space available.  
          [  ] Create a simple map with the start/finish location (usually the same spot) 
          [   ] Plan any rest stops or water stations (this is where some of your key 
          volunteers will be located in case of emergencies)  
          [  ] Make sure you have the appropriate permits to use the space (see #1).
        3. Create a simple Safety & Emergency Plan
          [   ] Identify one key volunteer at your event, that will have a charged cell phone 
          to call 911 or other emergency number.
          [   ] Put together a simple First Aid Kit – or ask a local retailer to donate one.
          [   ] Contact local law enforcement, ambulance and/or fire department to let them 
          know when and where your event will be held  (Idea: sometimes the fire 
          department or EMT will send an ambulance and do safety demos – ask if they 
          provide such demonstrations)