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(1) SECRETARY OF STATE FOR THE HOME DEPARTMENT
AND
(2) INSERT NAME OF SPONSORING ORGANISATION
AGREEMENT
RELATING TO THE PROVISION OF
COMMUNITY SPONSORSHIP
FOR THE PERIOD DD MMM YYYY – DD MMM YYYY
Resettlement Operations
Lunar House
Croydon
CR9 2BY
V5.0
Community Sponsorship Agreement
THIS AGREEMENT is made on this [NUMBER] day of [MONTH] 20[ ].
BETWEEN:
(1) THE SECRETARY OF STATE FOR THE HOME DEPARTMENT acting on behalf of the Crown through Resettlement
Operations whose principal place of business is at Lunar House, Croydon, CR9 2BY (the "Authority"); and
(2) [INSERT NAME OF SPONSORING ORGANISATION] whose registered address is at [insert Community Sponsor’s address]
(the "Community Sponsor")
Background
(A) The Authority published a notice on 19 July 2016 on GOV.UK, seeking applications from potential community sponsors capable
of supporting vulnerable persons brought to the United Kingdom under the Programme.
(B) The Community Sponsor is an organisation that has met the Authority’s criteria to resettle refugees through Community
Sponsorship and on this basis applied.
(C) Following assessment of the Application the Authority has contented itself of the Community Sponsor’s capacity and capability
to deliver the services as set out in this Contract.
(D) The Parties have agreed that the Community Sponsor shall dispense their obligations on the terms and conditions set out in
this Contract.
IT IS AGREED as follows:
1. Definitions and Interpretations
1.1 This Contract sets out the entire agreement between the Parties. It replaces all previous negotiations, agreements,
understandings and representations between the Parties, whether oral or in writing.
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Community Sponsorship Agreement
1.2 In this Contract:
a. The “Application” means the process by which the Authority shall satisfy itself as to the eligibility of potential sponsors.
b. The “Authority” means the Secretary of State for the Home Department acting on behalf of the Crown through
Resettlement Operations.
c. A “Beneficiary” means those who have been resettled to the UK under the Afghan Citizens Resettlement Scheme
(ACRS) or the UK Resettlement Scheme (UKRS).
d. The “Commencement Date” means DD MMM YYYY.
e. The “Community Sponsor” (or the “Sponsor”) means [insert sponsor (organisation) name] and whose registered
address is at [insert address] and whose registered [charity (or from 2013 as a charitable incorporated organisation), or
a community interest company] number is [insert reg. number].
f. The “Community Sponsorship Framework” means the published guidance setting out the criteria and processes
underpinning the community sponsorship scheme.
g. The “Data Sharing Protocol” (or the “DSP”) means the set of principles detailed in Schedule 4 which govern the
processes and practicalities of information sharing between the Authority and the Sponsor.
h. A “Day” means any calendar day, Sunday through Saturday inclusive of any public holidays.
i. A “Delivery Partner” means any third party working with the Sponsor to deliver their obligations arising from this
Agreement.
j. The “Duration” means the twenty four (24) Month period for which the Sponsor has committed to supporting a
Beneficiary:
• Year 1: DD MMM YYYY – DD MMM YYYY
• Year 2: DD MMM YYYY – DD MMM YYYY
k. A “File Share Area” means the designated area within MOVEit from where a Sponsor can access files that the Authority
has made available to share.
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Community Sponsorship Agreement
l. The “Community sponsorship Contract” (or the “Contract”) means this written agreement between the Parties
consisting of these Terms and Conditions (comprised of twenty-two (22) Clauses, five (5) Schedules and five (5)
Annexes) and any other document, plan or specification referred to herein.
m. The “Community Sponsorship Scheme” (or the ‘Scheme’) means the scheme developed by the Authority to enable
Community Groups to support Beneficiaries brought to the UK through the Programme.
n. The “Lead Officer” means the individual nominated by the Authority as the principal point of contact with the Sponsor
for all matters relating to this Contract (and whose details are recorded at Annex A).
o. The “Lead Sponsor” means the individual nominated by the Sponsor as having overall responsibility for authorising the
Sponsor’s involvement in the Scheme (and whose details are recorded at Annex A) and who will act as the single point
of contact for authorising Personnel access to the Sponsor’s designated file share area within MOVEit.
p. The “Local Administrator” means a senior member of Personnel with responsibility for managing the Beneficiary’s
Resettlement Plan.
q. A “Month” means a calendar month.
r. “MOVEit” means the Authority’s online two-way file-sharing service that allows the sharing of Official and Official-
Sensitive (IL2) data with other government departments, non-departmental public bodies and external organisations, in
a completely secure environment. Files including PDFs, all types of Office documents, images and Winzip of up to 2GB
in size may be shared.
s. A “Party” means a signatory to this Contract.
t. “Personnel” means any person employed or engaged by the Sponsor and acting in connection with the operation of
this Contract including the Sponsor’s owners, directors, employees servants, agents, suppliers, volunteers and sub-
contractors, any consultants and professional advisers (and their respective owners, directors, employees, servants,
agents, suppliers and Sub-contractors) used in the performance of its obligations under the Contract.
u. The “Programme” means any one of the UK government’s humanitarian relief programmes supporting Refugees where
it has been determined that resettlement is in their best interests – principally (but not limited to) the UK Resettlement
Scheme (UKRS) and the Afghan Citizens’ Resettlement Scheme (ACRS).
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