Communication timeline – briefing and template
            Include the ideas and tasks, as well as the stages for completion, that need to be 
            undertaken in order to involve volunteers. The timeline template on the next page 
            includes a shaded example.
            Based on the communication plan, summarise all the communication items that you 
            need to cover, on a communication timeline. The table should include at least the 
            following tasks/ideas. You will need to order these to suit preparation for your own 
            event:
               publicity through boards or committees, general public, community meetings, 
                media
               planning meetings with major stakeholders (for example, boards, committees,
                centres, sponsors, council, police)
               information to volunteers (using various media such as email, telephone, 
                letters, TV, radio) including, information packs, public flyers, application 
                packs, interview times, acceptance letters, training information
               the tools (for example, templates such as flyers, letters of offer, etc) and 
                skills/strategies (for example, writing, designing, posting/mailing) that you will 
                use at each stage
               people who will be responsible for completing each stage on your timeline.
            Recruit volunteers – Solo Activity 7
            © Commonwealth of Australia | Licensed under AEShareNet S Licence
                  Communication timeline template
                  WHEN (month)                 WHAT                          WHERE                        WHY                          HOW (tools or                WHO
                                                                                                                                       skills/strategies)
                  Pre-event                    Volunteers need advice        To their homes and/or in     In order to capture as       Write Information flyer,     Pre-event 
                                               and information about         the public arena             much attention as            post/mail to volunteers,     Administration 
                                               the event                                                  possible                     and/or place on              volunteers to prepare, 
                                                                                                                                       community                    check with Coordinator, 
                                                                                                                                       noticeboards                 and then implement
                  Event
                  Post event
                  Recruit volunteers – Solo Activity 7
                  © Commonwealth of Australia | Licensed under AEShareNet S Licence